Sr. Administrative Assistant

Kohler Co.; Kohler (WI); Hybrid; USD 10,000 - 60,000; Full time

Job summary

A leading company is seeking an Executive Administrative Assistant to support the Sr Vice President of Category Strategy. This role encompasses a range of administrative tasks, including communication, scheduling, and employee engagement initiatives, crucial for enabling the leadership team to focus on strategic responsibilities. Ideal candidates will possess strong administrative skills, a high level of professionalism, and the ability to thrive in a fast-paced environment.

Benefits

Medical benefits

Dental benefits

Vision benefits

401k plan

Qualifications

• 6+ years of Administrative experience required.
• Skilled in managing multiple priorities and meeting deadlines.
• Experience in an executive office is preferred.

Responsibilities

• Manage calendar, travel itineraries, and organize meetings.
• Create and proofread correspondence and communication materials.
• Assist with employee engagement initiatives and office management.

Skills

Project Coordination

Strong Communication

Flexibility

Problem Solving

People Skills

Education

High School Diploma

Tools

Microsoft Office

Job description

This role performs a variety of confidential administrative functions, primarily supporting the Sr Vice President of Category Strategy for the Kitchen & Bath Americas business. In this role, you will manage key administrative, organizational, and communication tasks, enabling our leadership team to focus on their primary responsibilities. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities, and to handle highly sensitive matters with professionalism and discretion.

Specific Responsibilities

Communications

• Create correspondence and general communication (memos, charts, tables, business plans), including preparation and editing of Authorized Corporate Transactions. Proofread copy for grammar, spelling, and layout, ensuring accuracy and clarity.
• Organize and prioritize large volumes of information and calls, and draft responses by phone or email on behalf of executives when necessary.
• Coordinate organizational updates, announcements, quarterly All Hands meetings, presentations, and collateral for meetings. Update internal communication channels (SharePoint, Weekly Memo Etc.)
• Act as a liaison with other Kohler Co. businesses and outside contacts, including high-level staff such as C-level executives, GMs, and Directors. Handle confidential and non-routine information and explain policies when necessary.

Scheduling

• Manage Outlook calendar for SVP Category Strategy and other senior leaders as needed, create travel itineraries/agendas, provide meeting agendas and materials, and track deadlines.
• Coordinate and schedule meetings, conferences and departmental activities.
• Attend top executive team meetings, create and distribute meeting minutes and action items.
• Initiate and organize travel arrangements for the SVP Category Strategy and other senior leaders as assigned.

Employee Engagement

• In partnership with Human Resources, support rewards & recognition culture, onsite health events, volunteer events, employee surveys, and other employee engagement initiatives.
• Provides some support to new hire integration, coordinating general office setup & readiness.
• Assist with the maintenance of expense reporting for the SVP Category Strategy and other senior leaders as assigned, to include organizing and submitting expense reports, reviewing submitted expenses.
• Perform financial administrative tasks, including scanning and sending invoices to Accounts Payable, and gathering and depositing checks monthly.

Office Management

• Be the welcoming face for visitors, ensuring a professional and friendly environment.
• Efficiently manage incoming and outgoing mail and packages, coordinating pickups and deliveries.
• Oversee the management of onsite vendors and building maintenance tasks, ensuring smooth operations and timely service.
• Maintain office supplies, ensuring they are stocked and replenished monthly.
• Owns general office coordination; supports desk allocation, conference room setup & usage, space planning etc.

Skills/Requirements

• Minimum: High School Diploma and 6+ Years Administrative experience.
• Requires strong computer skills, flexibility, project-coordination experience, excellent people skills, and the ability to work well with all levels of internal and external contacts.
• Individual must be initiative-taking and capable of working independently of direct supervision.
• Must be flexible and energetic with a passion for problem-solving in a fast-paced environment.
• Must be able to work with multiple priorities and meet deadlines despite frequent interruption. Knowledge of Microsoft Office software, especially Work, Excel, and PowerPoint are essential. Professional communication/interaction skills necessary as well as a polished professional appearance.
• Must be able to work in a high pressure and high-volume work environment.

Preferred:

• Experience in an executive office desired. Pay commensurate with experience.

#LI-Hybrid

Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

The hourly range for this position is $24.35 - $30.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location. Available benefits include medical, dental, vision & 401k.

Why Choose Kohler?
We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we’re driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.

About Us
It is Kohler’s policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact [e-mail] . Kohler Co. is an equal opportunity/affirmative action employer.

About the company

Kohler Co., founded in 1873 by John Michael Kohler, is an American manufacturing company based in Kohler, Wisconsin.

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