Sr Administrative Assistant

Pilot Flying J; Knoxville (TN); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Nationwide Medical Plan

Dental/Vision

Weekly pay

401K match

Tuition Assistance

Adoption Assistance

PTO

Fuel Discount

Job summary

Pilot Company in Knoxville seeks an Administrative Support Specialist to handle a range of clerical duties in a fast-paced office. You will support department management, manage calendars, and coordinate travel and meetings with accuracy and discretion.

The role requires strong MS Office and Acrobat skills, high school diploma, and at least one year of experience. Weekly pay, comprehensive benefits, and opportunities to grow within a nationwide network are offered.

Qualifications

• Broad understanding of job processes across administrative tasks.
• Ability to apply knowledge to routine and ad hoc tasks.
• Capable of supporting department management effectively.
• Strong time management and organization.
• Excellent communication and collaboration with teams.

Responsibilities

• Provide administrative support for complex assignments under limited supervision.
• Complete tasks to meet daily, weekly and monthly deadlines.
• Collaborate with supervisors to resolve challenges and improve processes.
• Update databases, spreadsheets and generate reports.
• Plan and coordinate on- and off-site events; assist with venues, food, activities.
• Arrange conference, meeting and travel reservations; assist with expense reports.
• Participate in meetings; prepare notes and routine correspondence.
• Operate office equipment and arrange repairs.
• Answer phones, greet visitors, provide information, transfer calls.

Skills

Attention to detail

Time management

Communication

Problem solving

Interpersonal skills

Education

High School Diploma or Equivalent

Tools

Microsoft Office (Advanced)

Adobe Acrobat

Electronic calendars scheduling

Job description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 43 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law.

Military encouraged to apply.

Job Description

Hourly rate is between $20-$30.

The purpose of this job is to provide administrative support by performing essential clerical and administrative functions for department management.

Essential Job Functions

• Provide administrative support for complex assignments under limited supervision and coordinate the work of other administrative team members as needed
• Complete assigned tasks to meet daily, weekly and monthly deadlines and proactively manage time for ad hoc assignments
• Collaborate with supervisors to resolve administrative challenges and improve department processes and practices; Mentor and support less- experienced members of the administration team
• Update and maintain databases, various spreadsheets and generate reports as needed
• Collaborate with department leadership and team members to plan and coordinate on- and off-site events; assist with selecting venues, food, and activities at direction of manager
• Arrange conference, meeting and travel reservations for managers; assist with reconciliation and preparation of expense reports
• Participate in meetings, compose and distribute meeting notes, and create routine correspondence and reports
• Operate office equipment and arrange for repairs when equipment malfunctions (e.g., fax machines, copiers, and phone systems)
• Answer telephones, greet visitors, provide information, take messages, or transfer calls/visitors to appropriate individuals

Qualifications

Functional Knowledge: Requires a broad understanding of job and applies to a range of processes

Business Acumen: Applies understanding of how efforts impact broader objectives

Leadership: May act as an informal resource

Problem Solving: Solves problems in straightforward situations

Impact: Impacts own quality and effectiveness of work

Interpersonal Skills: Explains moderately complex information in straightforward situations

Timeframe: Must meet near term targets with moderate impact on team deliverables

Knowledge and Experience

Education required: High School Diploma or Equivalent

Experience required: Minimum 1 Year Experience

Specialized Knowledge

• Advanced MS Office skills required
• Adobe Acrobat skills required
• Experience using electronic calendars to schedule meetings, appointments and other functions
• Knowledge of company products and offerings
• Answer telephones, greet visitors, provide information, take messages, or transfer calls/visitors to appropriate individuals

Additional Information

• Nation-wide Medical Plan/Dental/Vision
• Flexible Spending Accounts
• Weekly pay
• 401K match
• Tuition Assistance
• Adoption Assistance
• PTO
• Fuel Discount