Sr Administrative Assistant

Talentify Company; Knoxville (TN); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Weekly pay

401K match

Tuition Assistance

Adoption Assistance

PTO

Fuel Discount

Job summary

Pilot Company is seeking an administrative support specialist to provide critical clerical functions for department management. The hourly rate ranges from $20 to $30, with weekly pay and comprehensive benefits described.

The role emphasizes handling complex assignments, coordinating tasks across team members, calendar management, event planning, and travel arrangements, delivering accurate reports and correspondence.

Qualifications

• Education: High School Diploma or Equivalent.
• Experience: Minimum 1 Year Experience.
• Advanced MS Office skills required.
• Adobe Acrobat skills required.
• Experience using electronic calendars to schedule meetings.
• Knowledge of company products and offerings.
• Answer telephones, greet visitors and transfer calls.

Responsibilities

• Provide administrative support for complex assignments under limited supervision.
• Coordinate the work of other administrative team members as needed.
• Meet daily, weekly, monthly deadlines and manage ad hoc tasks.
• Improve department processes and practices with supervision.
• Mentor and support less-experienced team members.
• Update and maintain databases and generate reports.
• Plan and coordinate on- and off-site events, venues, food, activities.
• Arrange conference, meeting and travel reservations for managers.
• Prepare meeting notes and routine correspondence and reports.
• Operate office equipment and coordinate repairs as needed.

Skills

Functional Knowledge

Business Acumen

Leadership

Problem Solving

Impact

Interpersonal Skills

Timeframe

Education

High School Diploma or Equivalent

Tools

MS Office

Adobe Acrobat

Electronic calendars

Job description

Company Description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 43 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law.

Military encouraged to apply.

Job Description

Hourly rate is between $20-$30.

The purpose of this job is to provide administrative support by performing essential clerical and administrative functions for department
management.

Essential Job Functions

• 1) Provide administrative support for complex assignments under limited supervision and coordinate the work of other
  administrative team members as needed
• 2) Complete assigned tasks to meet daily, weekly and monthly deadlines and proactively manage time for ad hoc assignments
• 3) Collaborate with supervisors to resolve administrative challenges and improve department processes and practices; Mentor and support less- experienced members of the administration team
• 4) Update and maintain databases, various spreadsheets and generate reports as needed
• 5) Collaborate with department leadership and team members to plan and coordinate on- and off-site events; assist with selecting venues, food, and activities at direction of manager
• 6) Arrange conference, meeting and travel reservations for managers; assist with reconciliation and preparation of expense
  reports
• 7) Participate in meetings, compose and distribute meeting notes, and create routine correspondence and reports
• 8) Operate office equipment and arrange for repairs when equipment malfunctions (e.g., fax machines, copiers, and phone
  systems)
• 9) Answer telephones, greet visitors, provide information, take messages, or transfer calls/visitors to appropriate individuals

Qualifications

• Functional Knowledge: Requires a broad understanding of job and applies to a range of processes
• Business Acumen: Applies understanding of how efforts impact broader objectives
• Leadership: May act as an informal resource
• Problem Solving: Solves problems in straightforward situations
• Impact: Impacts own quality and effectiveness of work
• Interpersonal Skills: Explains moderately complex information in straightforward situations
• Timeframe: Must meet near term targets with moderate impact on team deliverables

Knowledge and Experience

• Education required: High School Diploma or Equivalent
• Experience required: Minimum 1 Year Experience

Specialized Knowledge:

• Advanced MS Office skills required
• Adobe Acrobat skills required
• Experience using electronic calendars to schedule meetings, appointments and other functions
• Knowledge of company products and offerings
• Answer telephones, greet visitors, provide information, take messages, or transfer calls/visitors to appropriate individuals

Additional Information

• Nation-wide Medical Plan/Dental/Vision
• Flexible Spending Accounts
• Weekly pay
• 401K match
• Tuition Assistance
• Adoption Assistance
• PTO
• Fuel Discount