Sr Administrative Assistant

San Jacinto College; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

San Jacinto College in Houston, Generation Park campus, seeks a Sr Administrative Assistant to support division leaders, chairs, and staff. You will handle scheduling, data entry, meeting coordination, travel arrangements, and basic financial tasks, ensuring accuracy and timely processing.

This on-site role requires strong Microsoft Office skills, teamwork, and the ability to manage multiple tasks in a fast-paced office.

Qualifications

• Must project a professional image and have excellent telephone etiquette and communication skills.
• Extremely accurate with proofreading, grammar and spelling.
• Able to work in a team, meet deadlines and handle multiple tasks.
• Three years of office or administrative support experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Provide administrative support to administrator and faculty, including new faculty setup and scheduling.
• Enter student data and maintain records; assist with course and catalog changes.
• Schedule meetings, reserve rooms, record minutes and coordinate events.
• Process requisitions, invoices, and Banner entries.
• Coordinate travel arrangements and reimbursements.
• Maintain affiliation agreements and ad hoc projects.

Skills

Professional image

Telephone etiquette

Proofreading

Multitasking

Teamwork

MS Office

Education

High school diploma or equivalent

One year of specialized or technical training beyond high school

Tools

Banner

Microsoft Office

Job description

Sr Administrative Assistant -Generation Park

Provide administrative support to division leaders, department chairs, and staff.

MAJOR RESPONSIBILITIES

Essential Job Functions

• Provides administrative support to administrator and faculty members with regard to paperwork (to include new faculty set up), run faculty loads, initial daily schedules, textbook adoptions support, order supplies, process EPAFs and leave forms, grades and class rolls.
• Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
• Enters student data for new, transition and current students; maintains various computer-based records/files, creates classes and assists with course substitution forms.
• Schedules and coordinates multiple meetings and room reservations to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Records and transcribes meeting minutes.
• Works with Department Chairs and Division Operations Coordinators by initiating class cancellations, development of class schedules and catalog revisions (i.e. updates to program promotional brochures, materials, or website).
• Prepares and processes requisitions and invoices as needed and Banner entry via several banner programs.
• Maintains affiliation agreements, career cluster six-year plans and agreements, and complete ad hoc projects, as assigned.
• Performs general office duties such as: type letters, memos, substitute forms, and reports to include state reporting as required.
• Processes P-card statements and maintains P-card records and expenditures.
• Coordinates travel arrangements, hotel, and parking reimbursements.

Additional Job Functions

• Collect and process end of course folders.
• Orders inventory supplies and submits expenses
• Coordinates facilities for classroom use, including maintenance requests.
• Order exams.
• Works Business Office as required to include attending training class for this need.
• Performs other duties as assigned.
• Proctor as needed and help with recruiting development needs.

REQUIRED/MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities

• Ability to demonstrate the College values
• Must project a professional image, have excellent telephone etiquette and communication skills
• Must be extremely accurate and have excellent proofreading, grammar and spelling skills
• Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment
• Basic skill level in Microsoft Office (Word, Excel & PowerPoint)

Education and Experience

Required Education

• High school diploma or equivalent.

Preferred Education

• Above requirement plus one year of specialized or technical training beyond high school

Required Experience

• Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job

Preferred Experience

• Above requirement including one or more years in a higher education environment

The duties of this position require a physical presence at the assigned on‑site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req6670

Posting Close Date: 11/6/2026