Sr Administrative Assistant

San Jacinto College; Pasadena (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

San Jacinto College—North Campus in Pasadena, TX, invites applications for a Sr Administrative Assistant role supporting division leaders, chairs, and staff. The position emphasizes accurate data handling, scheduling, and coordination across offices.

The successful candidate will manage class schedules, process requisitions, travel reimbursements, and maintain records in Banner, contributing to efficient operations and compliance with college policies.

Qualifications

• Must be able to demonstrate college values and professional image.
• Must be extremely accurate with proofreading, grammar and spelling.
• Must work well in a team, manage deadlines, and balance multiple tasks.

Responsibilities

• Provides administrative support to administrator and faculty members with regard to paperwork and schedules.
• Enters student data and maintains various records/files in Banner.
• Schedules meetings and coordinates room reservations; records meeting minutes.
• Prepares and processes requisitions and invoices; Banner entry.
• Coordinates travel arrangements and reimbursements.
• Maintains affiliation agreements and program materials as assigned.

Skills

Professional image

Telephone etiquette

Proofreading

Team collaboration

Public relations

Multitasking

Deadline management

Independent work

MS Office

Education

High school diploma or equivalent

One year of specialized or technical training beyond high school

Tools

Microsoft Office

Job description

Sr Administrative Assistant - North Campus

PRIMARY FUNCTION: Provide administrative support to division leaders, department chairs, and staff.

MAJOR RESPONSIBILITIES

Essential Job Functions

• Provides administrative support to administrator and faculty members with regard to paperwork (to include new faculty set up), run faculty loads, initial daily schedules, textbook adoptions support, order supplies, process EPAFs and leave forms, grades and class rolls.
• Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
• Enters student data for new, transition and current students; maintains various computer-based records/files, creates classes and assists with course substitution forms.
• Schedules and coordinates multiple meetings and room reservations to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Records and transcribes meeting minutes.
• Works with Department Chairs and Division Operations Coordinators by initiating class cancellations, development of class schedules and catalog revisions (i.e. updates to program promotional brochures, materials, or website).
• Prepares and processes requisitions and invoices as needed and Banner entry via several banner programs.
• Maintains affiliation agreements, career cluster six-year plans and agreements, and complete ad hoc projects, as assigned.
• Performs general office duties such as: type letters, memos, substitute forms, and reports to include state reporting as required.
• Processes P-card statements and maintains P-card records and expenditures.
• Coordinates travel arrangements, hotel, and parking reimbursements.

Additional Job Functions:

• Collect and process end of course folders.
• Orders inventory supplies and submits expenses
• Coordinates facilities for classroom use, including maintenance requests.
• Order exams.
• Works Business Office as required to include attending training class for this need.
• Performs other duties as assigned.
• Proctor as needed and help with recruiting development needs.

REQUIRED/MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities:

• Ability to demonstrate the College values
• Must project a professional image, have excellent telephone etiquette and communication skills
• Must be extremely accurate and have excellent proofreading, grammar and spelling skills
• Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment
• Basic skill level in Microsoft Office (Word, Excel & PowerPoint)

Education and Experience:

Required Education:

• High school diploma or equivalent

Preferred Education:

• Above requirement plus one year of specialized or technical training beyond high school

Required Experience:

• Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job

Preferred Experience:

• Above requirement including one or more years in a higher education environment

Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req6183

Posting Close Date: 11/1/2026