Sr. Administrative Assistant

NYOH New York Oncology Hematology, PC; City of Troy (NY); On-site; USD 48,000 - 64,000; Full time

Job summary

New York Oncology Hematology (NYOH) is seeking a capable Administrative & Operations Coordinator to support practice leadership across multiple locations. You will manage calendars, coordinate meetings, and assist in project timelines, vendor interactions, and purchasing.

The role emphasizes confidentiality and process improvement to enhance efficiencies. Join NYOH to contribute to groundbreaking cancer care with a collaborative team across Albany, Amsterdam, Clifton Park, Hudson, and Troy, part

Responsibilities

• Provides high-level administrative support to the Practice Administrator and Practice Leadership Teams across multiple practice locations.
• Assists in identifying clinical coverage gaps.
• Maintains complex calendars, schedules meetings, coordinates appointments for Practice Administrator.
• Coordinates leadership meetings, management meetings, and special committees, including agenda preparation, meeting materials, minutes, and follow‑up on action items.
• Coordinates provider expense reimbursement submissions, and related documentation.
• Composes, prepares, edits, and proofreads correspondence, reports, presentations, meeting materials, and organizational communications.
• Maintains confidentiality of sensitive employee, operational, financial, and organizational information.
• Assists with coordination and communication of operational initiatives, practice‑wide projects, and organizational priorities.
• Tracks leadership action items, operational deadlines, and project milestones to ensure timely completion.
• Supports Practice Administrator with implementation of process improvement initiatives and operational efficiencies.
• Assists with emergency preparedness planning, business continuity documentation, and maintenance of operational resource materials.
• Coordinates all provider schedules, monthly on‑call schedules, time‑off requests, holiday rotations, and related communication.
• Maintains vacation, time‑off, and on‑call accrual records and distributes schedules throughout the organization as appropriate.
• Assists with meeting scheduling, conference room reservations, and coordination of multi‑site leadership activities.
• Assists in monitoring project timelines, deliverables, and implementation activities.
• Maintains accurate records, databases, spreadsheets, and tracking tools used by leadership.
• Assists leadership with collecting, organizing, and analyzing information to support decision‑making.
• Coordinates interview schedules and candidate communications as requested by leadership.
• Maintains organizational charts, staff directories, and department contact lists.
• Supports employee engagement, recognition, and leadership‑sponsored staff events.
• Orders and maintains inventory of office, printer, and administrative supplies.
• Coordinates vendor interactions, service requests, and administrative purchasing activities.
• Establishes and maintains organized filing systems, both electronic and paper, ensuring records are current, secure, and accessible.
• Performs additional duties and projects as assigned.
• Build a Career That Makes a Difference At New York Oncology Hematology (NYOH), we’re more than just the Capital Region’s leader in cancer care and blood disorders—we’re a team of passionate professionals united by a shared mission: to provide compassionate, cutting‑edge care to thousands of patients each year. With six state‑of‑the‑art cancer centers across Albany, Amsterdam, Clifton Park, Hudson, and Troy—and a dedicated women’s imaging center, Akira Medical Imaging + Wellness—we bring advanced treatment close to home. Our team includes 35 board‑certified physicians and more than 300 cancer care specialists, all working together across medical oncology, radiation oncology, hematology and gynecologic oncology and surgery. At NYOH, we are committed to delivering excellent health care to help our patients continue to tell their story. If you’re looking for more than just a job—if you want a career with purpose—join us and be part of a community that’s changing lives and shaping the futur

Job description

Why Join Us? Be part of a practice at the forefront of cutting‑edge cancer care and advanced treatments Access opportunities for professional growth and continuing education. Work alongside a collaborative and compassionate team of experts dedicated to making a difference. Enjoy the convenience of multiple locations throughout the Capital Region. Contribute to groundbreaking clinical trials that shape the future of oncology care. Discover your career potential with a practice dedicated to excellence and innovation.

Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Leadership Support

Provides high-level administrative support to the Practice Administrator and Practice Leadership Teams across multiple practice locations.

Assists in identifying clinical coverage gaps.

Maintains complex calendars, schedules meetings, coordinates appointments for Practice Administrator.

Coordinates leadership meetings, management meetings, and special committees, including agenda preparation, meeting materials, minutes, and follow‑up on action items.

Coordinates provider expense reimbursement submissions, and related documentation.

Composes, prepares, edits, and proofreads correspondence, reports, presentations, meeting materials, and organizational communications.

Maintains confidentiality of sensitive employee, operational, financial, and organizational information.

Multi‑Site Operations Support

Assists with coordination and communication of operational initiatives, practice‑wide projects, and organizational priorities.

Tracks leadership action items, operational deadlines, and project milestones to ensure timely completion.

Supports Practice Administrator with implementation of process improvement initiatives and operational efficiencies.

Assists with emergency preparedness planning, business continuity documentation, and maintenance of operational resource materials.

Provider and Staff Scheduling Support

Coordinates all provider schedules, monthly on‑call schedules, time‑off requests, holiday rotations, and related communication.

Maintains vacation, time‑off, and on‑call accrual records and distributes schedules throughout the organization as appropriate.

Assists with meeting scheduling, conference room reservations, and coordination of multi‑site leadership activities.

Project Management and Special Initiatives

Assists in monitoring project timelines, deliverables, and implementation activities.

Maintains accurate records, databases, spreadsheets, and tracking tools used by leadership.

Assists leadership with collecting, organizing, and analyzing information to support decision‑making.

Human Resources and Administrative Coordination

Coordinates interview schedules and candidate communications as requested by leadership.

Maintains organizational charts, staff directories, and department contact lists.

Supports employee engagement, recognition, and leadership‑sponsored staff events.

Office Administration

Orders and maintains inventory of office, printer, and administrative supplies.

Coordinates vendor interactions, service requests, and administrative purchasing activities.

Establishes and maintains organized filing systems, both electronic and paper, ensuring records are current, secure, and accessible.

Performs additional duties and projects as assigned.

Build a Career That Makes a Difference At New York Oncology Hematology (NYOH), we’re more than just the Capital Region’s leader in cancer care and blood disorders—we’re a team of passionate professionals united by a shared mission: to provide compassionate, cutting‑edge care to thousands of patients each year. With six state‑of‑the‑art cancer centers across Albany, Amsterdam, Clifton Park, Hudson, and Troy—and a dedicated women’s imaging center, Akira Medical Imaging + Wellness—we bring advanced treatment close to home. Our team includes 35 board‑certified physicians and more than 300 cancer care specialists, all working together across medical oncology, radiation oncology, hematology and gynecologic oncology and surgery. At NYOH, we are committed to delivering excellent health care to help our patients continue to tell their story. If you’re looking for more than just a job—if you want a career with purpose—join us and be part of a community that’s changing lives and shaping the future of cancer care.