Sr. Administrative Assistant

Biogen, Inc.; Cambridge (MA); On-site; USD 68,000 - 88,000; Full time

Benefits offered by this job

Medical, Dental, Vision, & Life insur­

Fitness & Wellness programs including

Short- and Long-Term Disability

15 days paid vacation + year-end time‑

Up to 12 holidays + 3 personal days

80 hours sick time

Parental leave

401(k) with match

Employee stock purchase plan

Tuition reimbursement up to $10,000

Employee Resource Groups

Job summary

Biogen, Inc. in Cambridge, MA is seeking a Sr. Administrative Assistant to provide essential administrative and operational support to the Corporate Development team and the Head of Alliance Management.

You will manage calendars, travel, expense reporting, and meeting logistics to help the team focus on strategic initiatives. You will collaborate with other Executives, coordinate onboarding for new team members, and support logistics for conferences and major events, enabling smooth operations

Qualifications

• Bachelor's degree or equivalent professional experience.
• At least 5 years of relevant experience supporting senior executives.
• Highly organized with a proactive and solutions-oriented mindset.
• Ability to operate independently and manage competing priorities.
• Exceptional judgment and discretion in handling confidential information.
• Excellent interpersonal, verbal, and written communication skills.
• Strong relationship-building skills with the ability to influence and collaborate across all levels.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and SharePoint.

Responsibilities

• Manage and coordinate team calendars to ensure efficient scheduling and prioritization.
• Organize domestic and international travel arrangements for teams as needed.
• Process team expense reports accurately and timely.
• Facilitate logistics for functional meetings, lunches, and social activities.
• Arrange external remote and in-person meeting logistics, including escorting visitors when necessary.
• Plan and coordinate logistics for partnering conferences, ensuring venue coordination and participant communications.
• Maintain functional distribution lists and SharePoint folders for streamlined information access.
• Support onboarding efforts for new team members to integrate them smoothly into the team.
• Collaborate closely with other Executive Assistants to ensure alignment in scheduling, communications, and major events.

Skills

Calendar management

Travel coordination

Expense reporting

Discretion

Interpersonal skills

Communication skills

Independent work

Proactive problem solving

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft Outlook

Excel

SharePoint

Job description

About This Role

As a Sr. Administrative Assistant within the Corporate Development team, you will provide essential administrative and operational support to help drive the success of the Business Development & New Ventures team and support the Head of Alliance Management. Your ability to anticipate needs and manage competing priorities in a dynamic, fast-paced environment will be crucial to enabling the team to focus on strategic initiatives. Your contributions will be key in maintaining smooth operations, ultimately contributing to the growth and advancement of Corporate Development efforts within the organization.

What You’ll Do

• Manage and coordinate team calendars to ensure efficient scheduling and prioritization.
• Organize domestic and international travel arrangements for teams as needed.
• Process team expense reports accurately and timely.
• Facilitate logistics for functional meetings, lunches, and social activities.
• Arrange external remote and in-person meeting logistics, including escorting visitors when necessary.
• Plan and coordinate logistics for partnering conferences, ensuring venue coordination and participant communications.
• Maintain functional distribution lists and SharePoint folders for streamlined information access.
• Support onboarding efforts for new team members to integrate them smoothly into the team.
• Collaborate closely with other Executive Assistants to ensure alignment in scheduling, communications, and major events.

Who You Are

• You possess a proactive approach and are highly organized, allowing you to operate independently with minimal direction.
• Your ability to manage ambiguity and shifting priorities ensures that you remain calm under pressure while handling multiple tasks simultaneously.
• You demonstrate exceptional judgement and discretion, particularly when dealing with confidential information.
• Your interpersonal skills are outstanding, enabling you to communicate effectively and build strong relationships across all levels of the organization.
• You are solutions-oriented, enthusiastic, and have a positive outlook that drives your passion for supporting others.

Required Skills

• Bachelor's degree or equivalent professional experience.
• At least 5 years of relevant experience supporting senior executives.
• Highly organized with a proactive and solutions-oriented mindset.
• Ability to operate independently and manage competing priorities.
• Exceptional judgment and discretion in handling confidential information.
• Excellent interpersonal, verbal, and written communication skills.
• Strong relationship-building skills with the ability to influence and collaborate across all levels.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and SharePoint.

Preferred Skills

• Experience in Business Development and Alliance Management preferred.
• Experience in coordinating and managing logistics for large-scale events and conferences.

Job Level

Entry Level

Additional Information

The base compensation range for this role is: $68,000.00-$88,250.00 Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity.

• Medical, Dental, Vision, & Life insurances
• Fitness & Wellness programs including a fitness reimbursement
• Short- and Long-Term Disability insurance
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
• Up to 12 company paid holidays + 3 paid days off for Personal Significance
• 80 hours of sick time per calendar year
• Paid Maternity and Parental Leave benefit
• 401(k) program participation with company matched contributions
• Employee stock purchase plan
• Tuition reimbursement of up to $10,000 per calendar year
• Employee Resource Groups participation

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives. At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about Biogen.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law.

Biogen is an E-Verify Employer in the United States.