Sr. Administrative Assistant

Sigma Systems, Inc.; Boston (MA); On-site; USD 30,000 - 36,000; Full time

Job summary

Sigma Systems, Inc. seeks an experienced Administrative Assistant to support the Commissioner’s Office in Boston, MA. This 3- to 6-month contract role focuses on front-desk duties and essential administrative tasks.

The incumbent will answer the main phone line, greet visitors, and perform a variety of clerical duties while maintaining confidentiality and displaying professional judgment in a fast-paced environment.

Qualifications

• At least two years of full-time (or equivalent part-time) office management/administration experience.
• Associate's or higher degree may substitute for required experience.
• Ability to communicate effectively in oral expression.
• Ability to adjust to changing office needs and priorities.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to multi-task and prioritize.
• Ability to work with diverse people and teams.
• Proficiency with Microsoft Office and standard office equipment.

Responsibilities

• Serve as the face and voice at the hub of the Commissioner’s Office.
• Answer the main phone line for the department.
• Greet and assist visitors at the reception desk.
• Perform administrative, clerical, and support tasks as assigned.

Skills

Office Administration

Communication

Multitasking

Teamwork

Adaptability

Customer Service

Education

Associate's degree in business administration

Associate's degree in other majors substituted for up to 1 year experience

Tools

Microsoft Office

Office Equipment (fax, scanner)

Job description

810463 Sr. Administrative Assistant, Boston, MA, 3 Months contract
Sigma. Inc is looking for an Administrative Assistant to work with our client located at Boston, MA.

3-6 month assignment
Summary:
Respond to the public as the face and voice at the hub of the Commissioner's Office. The incumbent is responsible for answering DPH's main phone line. The incumbent serves as the receptionist at the DPH Reception Desk, greeting and assisting visitors. The incumbent is also responsible for administrative, clerical, and support tasks.

Requirements:

• Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration, or program management, or (B) any equivalent combination of the required experience and the substitutions below:
• An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
• An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience
• Ability to communicate effectively in oral expression
• Ability to adjust to varying or changing situations to meet changing office needs.
• Ability to exercise sound judgment and discretion in handling confidential information.
• Ability to make recommendations
• Ability to multi-task and prioritize.
• Ability to assist and work with people of diverse backgrounds.
• Ability to use Microsoft Office.
• Ability to use office equipment such as copies, fax, and scanner.
• Ability to work independently and in teams.
• Ability to gather information by examining records and documents and by questioning individuals.
• Ability to assemble items of information in accordance with established procedures.