Sr. Accounts Payable Specialist

InterMed; Fort Lauderdale (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company in Fort Lauderdale is seeking an Accounts Payable Specialist to manage invoice processing and vendor relations. The ideal candidate will have a Bachelor's degree in accounting and at least 5 years of experience. Responsibilities include overseeing the Accounts Payable system, ensuring compliance with policies, and providing excellent customer service. This role requires strong problem-solving skills and the ability to work in a fast-paced environment.

Qualifications

• 5 years Accounts Payable experience required.
• Strong computer skills and knowledge of accounting systems.

Responsibilities

• Ensure timely and accurate processing of invoices.
• Administer Accounts Payable Automated system.
• Facilitate resolution of accounts payable transactions.

Skills

Problem Solving

Communication

Customer Service

Education

Bachelor’s degree in accounting

Tools

Sage

MS Office

Prophix

Job description

ESSENTIAL FUNCTIONS

• Ensure timely and accurate processing and payment of invoices, including but not limited to, proper general ledger coding, documentation and approval in compliance with company policies and regulatory requirements
• Administrator of the Accounts Payable Automated system. Point of contact for system vendor and general ledger consultants to ensure integration of software systems.
• Review enhancements/changes of software and coordinates with IT and vendors when system upgrades and enhancements are necessary.
• Maintain and enhance internal controls in Accounts Payable and Cash Disbursement functions.
• Facilitate the resolution of internal and external customer accounts payable transactions. Point of contact for payment inquires and process associated correspondence
• Prepare standard journal entries and enter adjustments as needed for month-end closing; including prepaid reconciliation
• Reconcile records of use sales tax to make payment monthly to State of Maine.
• Manage Vendor W9s and ACH banking information; process 1099s at year end to all appropriate vendors

• Perform vendor statement reconciliations

• Process vendor credit applications
• Provide Instruction and training for Managers on AP operations and use of automated approval system.
• Administer and reconciliation of corporate credit cards.
• Track and research outstanding checks
• Work with senior accountant to ensure the timely processing of unclaimed property and patient refunds
• Work closely with external auditors and adhere to internal audit controls to ensure a successful yearly audit
• Serves as department lead on improvement -projects with emphasis on workflow efficiencies and project management.

JOB REQUIREMENTS

• Bachelor’s degree required, preferably in an accounting related field, or combination of relevant education and experience.
• 5 years Accounts Payable Experience
• Strong computer skills and working knowledge of accounting systems Sage, MS Office – Word, Excel and Prophix a plus.
• Lean 6 Sigma continuous improvement and project management training preferred
• Ability to examine documents for accuracy and completeness
• Ability to work effectively with co-workers and independently must have strong written and verbal communication skills, including the ability to communicate effectively with external parties at all levels

• Must have strong problem solving and critical thinking skills

• Provide excellent customer service to staff, owners, and outside vendors
• Ability to work in a fast-paced environment and maintain a high level of accuracy and timeliness
• Maintain strictest confidentiality
• Ability to demonstrate and uphold Intermed’s Values

InterMed is an equal opportunity workplace and prohibits discrimination or harassment of any kind. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, gender identity and/or expression, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

Qualifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.