Sr. Accounts Payable Administrator/Accounts Payable Supervisor

Patriot Erectors, LLC Steel Fabricators; Austin (TX); On-site; USD 70,000 - 80,000; Full time

Job summary

Join a dynamic team as a Sr. Accounts Payable Administrator/Supervisor, overseeing daily AP operations and ensuring compliance. Lead the AP team, manage vendor payments, and support audits while enjoying competitive salary and comprehensive benefits in a supportive environment.

Benefits

Competitive Salary

Health Insurance

Retirement Plans

Wellness Programs

Professional Growth Opportunities

Flexible Work Options

Qualifications

• Minimum 5 years of progressive accounting and/or accounts payable experience.
• At least one year in a supervisory role.

Responsibilities

• Oversee daily AP transactions ensuring accuracy and compliance.
• Manage invoice coding, approval workflows, and vendor payments.
• Supervise and mentor AP staff, providing training and guidance.

Skills

Attention to Detail

Problem-solving

Technical and Analytical Capacity

Ethical Conduct

Education

Associate degree or accounting coursework

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

ERP systems

Job description

Sr. Accounts Payable Administrator/Accounts Payable Supervisor

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Sr. Accounts Payable Administrator/Accounts Payable Supervisor

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Summary/Objective

Are you a detail-oriented professional with a knack for managing accounts payable operations? Join our dynamic team as a Sr. Accounts Payable Administrator/Accounts Payable Supervisor! In this role, you'll oversee daily AP transactions, ensuring accuracy, compliance, and efficiency. You'll manage invoice coding, approval workflows, vendor payments, reconciliations, and financial reporting, while supporting year-end audits, 1099 processing, and process improvements. Lead our AP team to meet operational goals and drive excellence in financial operations.

Summary/Objective

Are you a detail-oriented professional with a knack for managing accounts payable operations? Join our dynamic team as a Sr. Accounts Payable Administrator/Accounts Payable Supervisor! In this role, you'll oversee daily AP transactions, ensuring accuracy, compliance, and efficiency. You'll manage invoice coding, approval workflows, vendor payments, reconciliations, and financial reporting, while supporting year-end audits, 1099 processing, and process improvements. Lead our AP team to meet operational goals and drive excellence in financial operations.

Why You'll Love Working With Us

• Competitive Salary: We offer a competitive salary range to attract top talent.
• Comprehensive Benefits: Enjoy health insurance, retirement plans, and wellness programs.
• Professional Growth: Opportunities for career advancement and professional development.
• Great Company Culture: Be part of a supportive and collaborative team environment.
• Flexible Work Options: We offer flexible working hours and remote work options.
  
  

Essential Duties:

Daily Accounts Payable Operations

• Oversee and manage AP invoice workflow, ensuring timely and accurate processing.
• Review and code invoices, verifying accuracy and compliance with purchasing and approval policies.
• Enter invoices into the ERP accounting system, ensuring proper documentation and approval.
• Process union due payments and transmissions timely and accurately.
• Manage recurring monthly payments such as utilities, leases, etc.
• Handle the 2-Way/3-Way match process, investigating and resolving discrepancies.
• Process periodic payment runs, ensuring all supporting documentation is in place.
• Monitor vendor statements, reconciling outstanding items and maintaining organized records.
• Prepare and process credit card statements, reconciling transactions with supporting receipts.
• Ensure all large purchases have proper approvals in accordance with company policy.
• Assist with banking and cash control processes.
  
  

Financial Controls & Compliance

• Maintain and update vendor records, ensuring compliance with W-9 and 1099 reporting requirements.
• Review and maintain compliance with tax exemption guidelines on construction projects.
• Perform AP reconciliations, including credit cards, bank accounts, accrued liability, and other complex vendor analysis.
• Support year-end audit activities by preparing reconciliations, confirmations, and financial reports.
• Collaborate with the Sr. Financial Controller and Purchasing department to align vendor records and account coding.
  
  

Team Leadership & Process Improvement

• Supervise and mentor AP staff, providing training, guidance, and performance oversight.
• Implement process enhancements to improve efficiency, accuracy, and automation of AP functions.
• Ensure compliance with company policies, financial controls, and regulatory requirements.
• Serve as a key liaison between AP, Purchasing, and other departments to optimize workflow.
• Demonstrate flexibility and commitment by performing other duties as assigned.
  
  

Qualifications:

Competencies

• Technical and Analytical Capacity
• Ethical Conduct
• Attention to Detail
• Problem-solving abilities and the ability to manage multiple priorities
  
  

Education/Experience

• Associate degree or accounting coursework preferred, and/or equivalent experience in lieu of education.
• Minimum 5 years of progressive accounting and/or accounts payable experience, with at least one year in a supervisory role.
• Demonstrated accounting knowledge and experience, including understanding of debits, credits, journal entries, and financial statements.
• Construction industry and/or construction accounting experience preferred.
• Highly proficient with ERP systems (Viewpoint Vista or similar preferred).
• Excellent interpersonal communication and collaboration skills for inter-departmental collaboration.
  
  

Knowledge, Skills, And Abilities

• Continual improvement – One must continually grow one’s craft by learning new tools and techniques to manage oneself.
• Highly proficient in Microsoft Word, Excel, and PowerPoint.
  
  

Work Environment:

This position operates in a climate-controlled office setting, adjacent to a non-climate-controlled production and manufacturing environment. The role frequently utilizes standard office equipment, including computers, phones, and photocopiers. Reasonable accommodations may be made to assist individuals with disabilities in performing the essential functions of the job. While the noise level in the work environment is generally moderate, hearing protection is required in certain locations.

Physical Demands

While performing the duties of this position, the employee is regularly required to speak and listen. The employee frequently needs to stand, walk, use their hands to finger, handle, or feel objects, and reach with their hands and arms. Occasionally, the employee may need to climb, walk, or maintain balance, as well as stoop, kneel, or crouch. The employee must be able to lift and/or move items weighing up to 25 pounds. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.

Position Type/Expected Hours Of Work

This is a full-time on-site/in-office position. Hours of work may change based upon the needs of the business.

Join us and be a part of a team that values accuracy, compliance, and efficiency in financial operations! Apply now and take your career to the next level.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Construction

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