Sports Events Planning Intern — Fast-Paced, Perks & Access

Jackie Robinson Training Center; Vero Beach (FL); On-site; USD 24,000 - 36,000; Full time

Benefits offered by this job

Discounts on MLB and JRTC merchandise

Complimentary or discounted tickets to

JRTC Employee & Family appreciation

Job summary

The Jackie Robinson Training Center (JRTC) in Vero Beach, FL, is seeking an Intern, Event Planning to support the daily administrative and planning functions of the JRTC Event Planning team. The role helps coordinate housing, meals, meeting spaces, and other event needs for Spring Training and non-Spring events.

You will assist with documentation, hotel blocks, guest materials, and liaise with MLB staff to ensure smooth event operations, while gaining hands-on experience in the planning and

Qualifications

• High school diploma required; current enrollment in a two- or four-year college program preferred (Hospitality, Event Planning, Sports Management, Business Administration, or related field).
• Experience with Microsoft Office Suite and Google Workspace is preferred; Canva is a plus.

Responsibilities

• Assist with daily administrative tasks and event planning preparations for incoming athletic and non-athletic groups
• Communicate with team contacts to confirm arrival and departure details, housing, meals, and special requests, and share updates with the Event Planning team and other internal departments
• Serve as a liaison for non-Spring Training groups, coordinating facility needs such as housing, meals, meeting space, and event logistics
• Assist with the collection, review, and organization of required Spring Training documentation, including waivers, insurance forms, tax exemption certificates, agreements, rooming lists, itineraries, and meal package details
• Assist with facility tours for prospective clients, with a focus on non-athletic event inquiries and revenue-generating opportunities
• Assist with room inspections before coach check-ins
• Build and maintain positive working relationships with MLB baseball and softball development staff, anticipating and coordinating their operational needs
• Prepare guest-facing materials, including welcome packets, meal cards, room key packets, and event signage
• Support hotel-related coordination by assisting with event hotel agreements, tracking room blocks, and supporting the collection and reconciliation of event hotel commissions
• Support Front Desk operations by assisting with check-ins, switchboard coverage, guest service support, and departmental communications, as needed
• Assist with retail operations, including merchandise sales and inventory management, as needed
• Assist with special events and departmental projects, including updating templates, checklists, and procedures for future events
• Perform other duties as assigned by the Senior Coordinator, Event Planning

Skills

Verbal and written communication

Highly organized

Flexible & adaptable

Independent & team player

Ability to work irregular hours

Education

High school diploma

Tools

Microsoft Office Suite

Google Workspace

Canva

Job description

The Jackie Robinson Training Center (JRTC) in Vero Beach, FL, is seeking an Intern, Event Planning to support the daily administrative and planning functions of the JRTC Event Planning team. The role helps coordinate housing, meals, meeting spaces, and other event needs for Spring Training and non-Spring events.

You will assist with documentation, hotel blocks, guest materials, and liaise with MLB staff to ensure smooth event operations, while gaining hands-on experience in the planning and