Intern, Event Planning (Spring, 2027)

Major League Baseball (MLB); Vero Beach (FL); On-site; USD 21,000 - 28,000; Part time

Benefits offered by this job

Discounts on MLB merchandise

Complimentary or discounted tickets to

JRTC Employee & Family events

Job summary

Major League Baseball is seeking an Intern in Event Planning to assist daily administrative tasks and event preparations at the Jackie Robinson Training Complex in Vero Beach, FL. You will help coordinate housing, meals, and spaces, work with teams and internal departments, and support hotel and front desk activities for the complex.

The role emphasizes organization, communication, and flexibility, with opportunities to engage in planning for youth-focused events and non-athletic inquiries.

Qualifications

• High school diploma required; college program enrollment preferred (Hospitality, Event Planning, Sports Management, Business Administration, or related).
• Experience with MS Office and Google Workspace; Canva is a plus.

Responsibilities

• Assist with daily administrative tasks and event planning for athletic and non-athletic groups.
• Communicate arrival/departure details, housing, meals, and requests to the team and internal departments.
• Coordinate facility needs for non-Spring Training groups (housing, meals, meeting space, logistics).
• Help collect and organize Spring Training documentation (waivers, insurance, tax exemption forms, agreements).
• Assist with tours for prospective clients, focusing on non-athletic events and revenue opportunities.
• Support Front Desk operations, check-ins, guest services, and department communications as needed.

Skills

MS Office

Google Workspace

Canva

Communication

Organization

Time management

Driver's license

Education

High school diploma

Enrolled in college program

Tools

Microsoft Excel

Job description

Major League Baseball is looking for an Intern, Event Planning in the Event Planning department to support the daily administrative and planning functions of the JRTC Event Planning team. This role assists with Spring Training preparations for high school and college teams, maintains team and event records, communicates with visiting groups, and helps coordinate housing, meals, meeting spaces, and other event needs throughout the complex.

Responsibilities

• Assist with daily administrative tasks and event planning preparations for incoming athletic and non-athletic groups
• Communicate with team contacts to confirm arrival and departure details, housing, meals, and special requests, and share updates with the Event Planning team and other internal departments
• Serve as a liaison for non-Spring Training groups, coordinating facility needs such as housing, meals, meeting space, and event logistics
• Assist with the collection, review, and organization of required Spring Training documentation, including waivers, insurance forms, tax exemption certificates, agreements, rooming lists, itineraries, and meal package details
• Assist with facility tours for prospective clients, with a focus on non-athletic event inquiries and revenue-generating opportunities
• Assist with room inspections before coach check-ins
• Build and maintain positive working relationships with MLB baseball and softball development staff, anticipating and coordinating their operational needs
• Prepare guest-facing materials, including welcome packets, meal cards, room key packets, and event signage
• Support hotel-related coordination by assisting with event hotel agreements, tracking room blocks, and supporting the collection and reconciliation of event hotel commissions
• Support Front Desk operations by assisting with check-ins, switchboard coverage, guest service support, and departmental communications, as needed
• Assist with retail operations, including merchandise sales and inventory management, as needed
• Assist with special events and departmental projects, including updating templates, checklists, and procedures for future events
• Perform other duties as assigned by the Senior Coordinator, Event Planning

Qualifications & Skills

• High school diploma required; current enrollment in an accredited two- or four-year college program or relevant work-based learning program preferred (Hospitality, Event Planning, Sports Management, Business Administration, or related field)
• Experience with Microsoft Office Suite and Google Workspace preferred; familiarity with Canva is a plus
• Strong verbal and written communication skills
• Highly organized, detail-oriented, and self-motivated
• Flexible and adaptable, with the ability to shift quickly between priorities in a fast-paced environment
• Able to work both independently with minimal supervision and collaboratively as part of a team
• Ability to work irregular hours, including nights, weekends, and holidays, based on event and operational needs
• Valid driver’s license with an excellent driving record
• Ability to lift and carry up to 30 pounds

Top MLB Perks

• Discounts on MLB and JRTC merchandise
• Complimentary or discounted tickets to special events at JRTC
• JRTC Employee & Family appreciation events

The Jackie Robinson Training Complex (JRTC), operated by Major League Baseball (MLB) located in Vero Beach, Florida, serves as a year-round hub for amateur development initiatives and events designed to diversify and strengthen the talent pipelines of baseball and softball. We are the permanent home to several signature youth-focused events and programs, such as the Nike RBI World Series and the Hank Aaron Invitational, which teach players how to succeed on and off the field. The historic facility, formerly known as Dodgertown, was renamed Jackie Robinson Training Complex in honor of its trailblazing namesake.

Please note: All job offers will be based on successfully completing a background check.

Why MLB?

Major League Baseball (MLB) is the most historic of the major professional sports leagues in the United States and Canada. Employees love working at MLB because of the culture of growth, teamwork, and professionalism. Employees who are most successful at MLB take initiative, know how to identify problems and provide solutions, and always put the Team first. For those ready to step up to the plate and join the major leagues, MLB takes the same approach as teams do with their players: empowering our “workforce athletes” to be at their best by engineering experiences that put employees in the best position to succeed. Major League Baseball is looking for candidates who are passionate about growing America’s pastime to best serve its fans for decades to come.

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