Sports Coordinator

City of Santa Fe Springs; Aubrey (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

City-provided TMRS pension

11 paid holidays

Paid vacation and sick leave

Job summary

The City of Aubrey is seeking an Athletic Coordinator to plan, organize, and oversee youth and adult athletic programs, leagues, tournaments, camps, and events. You will coordinate facilities, registrations, coaches, officials, and volunteers while handling budgeting, purchasing, reporting, marketing, and customer service.

Position to be filled on or after September 28th. Strong communication and community outreach are essential to success in this role.

Qualifications

• High School Diploma or GED with 2+ years coordinating recreational programs.
• Bachelor's Degree in Parks & Recreation or related field preferred.

Responsibilities

• Plan, organize, coordinate, and evaluate youth and adult athletic leagues, tournaments, camps, clinics, and recreational programs.
• Manage program registration, team formation, scheduling, coach recruitment, training, uniforms, and equipment distribution.
• Coordinate league schedules, officials, volunteers, and seasonal staff.
• Develop new athletic and recreational programming based on community needs.
• Monitor participation levels and recommend program improvements.
• Maintain athletic facilities and ensure safety and playability.
• Prepare reports and budgets for department programs.
• Serve as primary contact for coaches, participants, volunteers, and the public.

Skills

Program coordination

Budgeting

Purchasing

Reporting

Marketing

Customer service

Volunteer coordination

Education

Bachelor's Degree in Parks & Recreation or related field

High School Diploma or GED

Job description

Description

Under the general supervision of the Parks & Recreation Manager, the Athletic Coordinator plans, organizes, and oversees youth and adult athletic programs, leagues, tournaments, camps, and special events. This position coordinates athletic facility scheduling, registrations, coaches, officials, and volunteers while providing administrative support through budgeting, purchasing, reporting, marketing, and customer service.

Position to be filled on or after September 28th.

Examples of Duties

• Plan, organize, coordinate, and evaluate youth and adult athletic leagues, tournaments, camps, clinics, and recreational programs.
• Manage program registration, team formation, scheduling, coach recruitment, coach training, uniforms, and equipment distribution.
• Coordinate league schedules, game officials, volunteers, and seasonal staff.
• Develop new athletic and recreational programming based on community needs.
• Monitor participation levels and recommend program improvements.
• Coordinate scheduling and use of athletic fields, gyms, courts, and recreational facilities.
• Assist with facility rentals, tournaments, and special events.
• Evaluate field conditions and coordinate with Parks Maintenance staff to ensure facilities are safe and playable.
• Conduct routine inspections of athletic facilities and equipment.
• Assist in developing maintenance priorities with Parks staff.
• Serve as the primary contact for coaches, participants, volunteers, officials, parents, and the public.
• Resolve customer concerns and complaints in a professional and timely manner.
• Build relationships with local schools, youth organizations, neighboring municipalities, and community partners.
• Assist with community outreach and promotional events.
• Maintain accurate records, reports, registrations, inventories, and program statistics.
• Assist with preparing and monitoring athletic program budgets.
• Monitor revenues and expenditures.
• Prepare purchase requests and maintain inventory of athletic supplies and equipment.
• Develop reports and recommendations for departmental improvements.
• Assist with long-range planning for athletic facilities and programs.
• Maintain the department's athletic website and online registration system.
• Develop promotional materials, flyers, newsletters, and social media content.
• Communicate schedules, cancellations, weather updates, and program information to participants.
• Serve as Site Supervisor for games, tournaments, special events, and athletic activities.
• Coordinate evening, weekend, and holiday operations as required.
• Ensure events are operated safely, efficiently, and professionally.
• Perform manual labor related to athletic operations, including lifting equipment, setting up fields, moving goals, and event preparation.
• Attend professional development opportunities and maintain required certifications.
• Perform other duties as assigned.

Typical Qualifications

• High School Diploma or GED and a minimum of two (2) years of experience coordinating recreational sports, athletics, or community recreation programs required. An Equivalent combination of education, training, and experience may be considered.
• Bachelor's Degree in Parks & Recreation, Sports Management, Recreation Administration, Physical Education, or a related field is preferred.

Supplemental Information

Working Conditions

• Frequently reaching, sitting, standing, walking, talking, seeing, and hearing.
• Frequently lifting and carrying up to 40 pounds during event preparations.
• Work is typically performed in both a standard office and outdoor environments, with potential exposure to adverse weather conditions.
• Required to work some weekends and after-hours events.

We Offer a Complete Benefits Package

• Medical, Dental, and Vision Benefits (100% of basic employee-only coverage paid for by the City)
• City-provided HSA contribution (if enrolled in the HDHP)
• Flexible spending accounts
• City-provided disability benefitsCity-provided life insurance
• Texas Municipal Retirement System (TMRS) pension (8% with a 2:1 city match)
• Mission Square 457 Plan with pre-tax
• 11 paid holidays
• Paid vacation and sick leave
• Longevity Pay
• Certification and Education Pay, if applicable

The City of Aubrey is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin, veteran status, or disability.

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