Sponsored Research Coordinator

Claremont McKenna College; Claremont (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Claremont McKenna College invites applications for a Sponsored Research Coordinator to partner with the Executive Director of Advancement, Strategic Partnerships. You will support faculty through pre-award processes, coordinate documentation, track deadlines, and ensure materials are ready for review.

You will assist with budget development, boilerplate language, and maintaining grant submission resources. The role involves navigating federal and private portals, tracking proposals, and

Qualifications

• Bachelor’s degree in communications, journalism, or related field.

Responsibilities

• Assist with grant submissions and uploading documents to portals such as Grants.gov, ProposalCentral, Research.gov and eRA Commons.
• Assist with development and review of budget documents, and in updating boilerplate institutional language for federal grant applications.
• Track funding opportunities, proposals, and deadlines.
• Coordinate proposal routing and approvals.
• Track faculty projects with donor relevance potential.
• Maintain a research-to-donor alignment inventory and translate grant language into accessible impact summaries.

Education

A bachelor’s degree in communications, journalism, or related field

Job description

Equal Opportunity and Nondiscrimination Statement In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases. Location:Claremont, CAJob Posting Title:Sponsored Research CoordinatorJob Details and Requirement:BASIC FUNCTION:

The Sponsored Research Coordinator works in close partnership with the Executive Director of Advancement, Strategic Partnerships to provide essential administrative and research development support to faculty to advance the College’s research enterprise. This role supports faculty throughout the pre-award process by coordinating documentation, tracking deadlines, and ensuring materials are complete, accurate, and submission-ready. The coordinator demonstrates confidence navigating major federal and private grant portals and assists with uploading proposal components in preparation for the Executive Director’s review.

The coordinator also supports proposal budgeting and compliance by assisting with the development and review of budget documents, maintaining boilerplate language about the institution important for research grant submissions, and managing a centralized repository of grant submission resources. Additional responsibilities include tracking funding opportunities, proposals, and approvals; coordinating internal routing processes; and collaborating with the Executive Director to monitor faculty projects with donor relevance potential. The coordinator will also help maintain a research-to-donor alignment inventory, including CMC’s Faculty Research Index, and translate technical grant language into clear, accessible impact summaries for Advancement colleagues that support stewardship and future funding development.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES

Reporting to the Executive Director of Advancement, Strategic Partnerships, the Sponsored Research Coordinator works collaboratively to perform the following essential duties and responsibilities:

• Help with requests and reminders to grant seekers for supporting documentation for grant proposals.
• Assist with uploading documents for grant submissions using various grant portals, such as Grants.gov, ProposalCentral, Research.gov and eRA Commons, in preparation for the Executive Director’s review and submission.
• Assist with development and review of budget documents, and in updating and storing important boilerplate institutional language for documents like "Facilities, Equipment, and Other Resources" that is commonly required for federal grant applications.
• Track funding opportunities, proposals, and deadlines.
• Coordinate proposal routing and approvals.
• Track faculty projects with donor relevance potential.
• Maintain a research-to-donor alignment inventory, including the College’s Faculty Research Index. This includes helping to translate technical grant language into accessible impact summaries.
• Help maintain the repository of materials needed to support competitive grant submissions.
• Keep track of grant submissions and proposal status.
• Draft annual sponsored research reports.
• Assist with grant writing, support institutional grant efforts, develop language and materials that can be used by the College’s Advancement team, and related stewardship tasks.
• Maintain repository of materials needed to support competitive grant submissions. This includes required documents for the National Science Foundation’s Research at Primarily Undergraduate Institutions (RUI) program and the National Institutes of Health Academic Research Enhancement Awards (AREA), among others.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The successful candidate will also be able to perform the following essential functions:

• Take and follow directions.
• Work cooperatively with others.
• Be self-motivated.
• Be well-organized and have an attention to detail.
• Able to think critically and creatively.
• Receive and respond appropriately to constructive criticism.
• Display a positive attitude.
• Balance multiple tasks and priorities.
• Perform other essential duties and tasks specific to the position.

QUALIFICATION STANDARDS & SKILLS

EDUCATION: A bachelor’s degree in communications, journalism, or other