Sponsored Research Coordinator

The Claremont Colleges Services; Claremont (CA); On-site; USD 33,062 - 35,817; Full time

Job summary

The Claremont Colleges Services is seeking a dedicated Sponsored Research Coordinator to provide administrative and research‑development support to faculty, coordinate pre‑award activities, ensure proposal compliance, and translate grant language into accessible impact summaries for Advancement colleagues.

Responsibilities include managing proposal portals (Grants.gov, ProposalCentral, Research.gov, eRA Commons), budgeting support, tracking deadlines, and maintaining a centralized grant

Qualifications

• Bachelor’s degree or equivalent education/experience.
• Experience in research development or federal grant portals is preferred.
• Knowledge of federal regulations (Uniform Guidance) and federally funded projects.
• Strong organizational skills, attention to detail, and ability to work independently.
• Excellent oral and written communication; experience producing newsletters/reports.
• Ability to interpret grant solicitations and compliance requirements.
• Familiarity with budget development and management.

Responsibilities

• Assist grant seekers with documentation and deadline reminders.
• Upload and manage proposals using Grants.gov, ProposalCentral, Research.gov, and eRA Commons.
• Support proposal budgeting and review of institutional boilerplate language.
• Track funding opportunities, proposal deadlines, routing approvals, and faculty projects with donor relevance.
• Maintain a grant-related index and translate grant language into impact summaries.
• Update and preserve a centralized repository of grant submission materials and policies.
• Draft annual sponsored research reports and support stewardship tasks.
• Perform other essential duties as assigned.

Skills

Organizational skills

Communication skills

Grant compliance knowledge

Attention to detail

Independent work

Education

Bachelor’s degree in communications, journalism, or related field

Job description

Equal Opportunity Employer

The College is an equal employment opportunity employer and is committed to a harassment‑free environment. The College does not discriminate on the basis of race, color, religion, sex (including gender identity, pregnancy, or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, marital status, sexual orientation, or any other category protected by law.

Position Overview

Sponsored Research Coordinator provides administrative and research‑development support to faculty, coordinates pre‑award activities, ensures proposal compliance, maintains grant resources, and helps translate grant language into accessible impact summaries for Advancement colleagues.

Responsibilities

• Assist grant seekers with documentation and deadline reminders.
• Upload and manage proposals using portals such as Grants.gov, ProposalCentral, Research.gov, and eRA Commons.
• Support proposal budgeting and review of institutional boilerplate language.
• Track funding opportunities, proposal deadlines, routing approvals, and faculty projects with donor relevance.
• Maintain a research‑to‑donor alignment inventory, including the Faculty Research Index, and translate grant language into impact summaries.
• Update and preserve a centralized repository of grant submission materials and institutional policies.
• Draft annual sponsored research reports and support related stewardship tasks.
• Perform other essential duties as assigned.

Qualifications

• Bachelor’s degree in communications, journalism, or related field; equivalent education and experience may qualify.
• Experience in research development, grant compliance, or federal grant portals preferred.
• Knowledge of federal regulations, including the Uniform Guidance, and guidance on federally‑funded projects.
• Strong organizational skills, attention to detail, and ability to work independently.
• Excellent oral and written communication skills, with experience producing newsletters and reports.
• Ability to critically read and interpret grant solicitations and compliance requirements.
• Familiarity with budget development and management.

Work Hours & Benefits

Full‑time, 12‑month position; regular hours 8:00 a.m. to 5:00 p.m., Monday‑Friday. Flexibility for occasional holidays, weekends, or evenings may be required. Benefits‑eligible (health, dental, vision, flexible spending accounts, retirement plan, paid vacation, sick leave, and more).

Salary

Hourly rate: $24.00 – $26.00 per hour, commensurate with experience.

Reporting

Reports to the Executive Director of Advancement, Strategic Partnerships.