Sponsored Programs Specialist I - Sr Coordinator

Oklahoma-State-University; Stillwater (OK); On-site; USD 40,000 - 69,000; Full time

Job summary

Oklahoma State University (OSU) Stillwater campus seeks a Sponsored Programs professional to provide pre-award support for the Agriculture and Natural Resources faculty and staff.

The role includes budgeting, proposal development, and coordination across OSU and external partners, ensuring fiscal accuracy and regulatory compliance. A strong emphasis on accuracy, communication, and teamwork is required.

Qualifications

• High school diploma/GED (degree must be conferred on or before start date).
• Bachelor's degree in Business, Finance, Business Administration, Agriculture, or related field preferred.
• Experience in sponsored programs administration or related field required for higher levels.
• Knowledge of grants and contracts regulations, budget development, and technical reporting is a plus.

Responsibilities

• Review funding opportunities and advise faculty and staff on preparing appropriate proposal budgets.
• Coordinate and prepare documentation for proposals, including indirect costs, with internal and external personnel.
• Learn sponsor program requirements and assist faculty in meeting proposal and fiscal requirements.
• Understand regulations related to sponsored programs, including OMB Uniform Guidance, CAS, FAR, and university policies.

Skills

Time management

Multitasking

Attention to detail

Communication skills

Team collaboration

Education

Bachelor's degree in Business, Finance, Business Administration, Agriculture, or related field

High school diploma/GED

Tools

Banner accounting system

Cayuse grants management system

Job description

Campus

OSU-Stillwater

Contact Name & Email

Jada Bruner Gailey, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$40,000 - $68,500Salary

About this Position

The Division of Agricultural Science and Natural Resources (DASNR) is dedicated to improving quality of life for the people of Oklahoma through science-based information and education. The Division is comprised of the Ferguson College of Agriculture and two state agencies: the Oklahoma Agricultural Experiment Station and the Oklahoma Cooperative Extension Service. For more information, please visit: https://dasnr.okstate.edu/

This position provides PRE-AWARD sponsored programs support to OSU Agriculture's department faculty and staff, including, but not limited to proposal development, budget development, and proposal submission. Key duties are:

• Review selected funding opportunities and advise faculty and staff in preparing appropriate proposal budgets, including the calculation and allowability of all costs including indirect costs that meet sponsor and university requirements.
• Coordinate and prepare supporting documentation for proposals internally and with project personnel that may be housed in other colleges at OSU or at other institutions.
• Learn and maintain a working knowledge of sponsors’ programs, requirements, and systems for proposal development and submission. Assist faculty in meeting proposal requirements, including fiscal accuracy and administrative compliance.
• Learn and demonstrate understanding of regulations applicable to sponsored programs administration – federal, state, and private. This includes OMB Uniform Guidance Requirements, Cost Principles, & Audit Requirements for Federal Awards (i.e., CAS, FAR and the State of Oklahoma purchasing policies). Also learn/maintain a working knowledge of University policies concerning sponsored programs, intellectual property, compliance, and other related issues, as applicable. These regulations are revised frequently.

This position works in a collaborative, team environment with a goal of providing a positive customer-service experience.

There are lots of great reasons to work at OSU, check out our great benefits and eligibility at https://hr.okstate.edu/prospective-ee.html

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• Read and comprehend detailed information; be able to multi-task and simultaneously manage multiple complex projects independently; have effective decision-making skills; excellent communication and interpersonal skills; the ability to be adaptable to change; and the ability to work with diverse groups of individuals.
• Sponsored Programs Specialist I
  • High school diploma/GED
  • Four years of experience in sponsored programs administration or another closely related field.
• Sponsored Programs Specialist II
  • High school diploma/GED
  • Six years of experience in sponsored programs administration or another closely related field.
  • Knowledge of grants and contracts regulations, budget development, technical reporting, proposal
    submissions, etc.
• Sponsored Programs Coordinator
  • High school diploma/GED
  • Eight years of experience in sponsored programs administration or another closely related field.
  • Enhanced knowledge of grants and contracts regulations, budget development, technical reporting, proposal
    submissions, etc.
  • Demonstrated ability to provide training on proposals development and grant fiscal and regulatory
    compliance.
• Senior Sponsored Programs Coordinator
  • High school diploma/GED
  • Ten years of experience in sponsored programs administration or another closely related field.
  • Enhanced knowledge of grants and contracts regulations, budget development, technical reporting, proposal
    submissions, etc.
  • Demonstrated ability to provide training on proposals development and grant fiscal and regulatory
    compliance.

Post-secondary education may substitute for years of required experience.

Skills, Proficiencies, and/or Knowledge:

• Demonstrated time management and priority setting skills, multi-tasking ability
• Demonstrates a high level of accuracy, even under pressure, high commitment to quality work
• Possesses flexibility to work in a fast paced, dynamic environment
• Self-starter with ability to work collaboratively in a team environment
• Proficient computer skills
• Ability to clearly communicate in a professional manner
• Willingness to learn, seeks to acquire knowledge and grow professionally in area of specialty
• Maintains a high degree of professionalism
• Customer-service attitude

Preferred Qualifications

• Bachelor's in Business, Finance, Business Administration, Agriculture, or related field.
• • have previous experience in sponsored programs/research administration.
  • Familiar with Banner accounting system and Cayuse grants management system.

Certifications, Registrations, and/or Licenses:

• Certified Research Administrator, Certified Pre-award Research Administrator

Working Conditions

This is an exempt position (which indicates that the position is exempt from overtime pay/comp time accrual). According to OSU policy, a 40-hour workweek is considered minimal for exempt staff and you are expected to work hours in excess of 40 hours per week when the work load requires additional hours (to include some early mornings, evenings and/or weekends).