Sponsored Programs Specialist - 3530

University of North Calorina Pembroke; Pembroke (NC); Hybrid; USD 60,000 - 62,000; Full time

Job summary

UNC Pembroke is seeking a Sponsored Programs Specialist to support campus departments, sponsors, and subrecipients in submitting proposals for extramurally funded projects. This role requires navigating federal guidelines, budget, and post-award setups.

The position emphasizes collaboration with faculty, staff, and external partners, ensuring compliance with policies and agency guidelines while promoting efficient submission processes.

Qualifications

• Master’s degree in a related field or Bachelor’s degree and two years related experience.
• Strong proficiency in Word and Excel software programs.
• Self-starter who can work on several projects simultaneously in a fast-paced, deadline-oriented environment.
• Ability to effectively facilitate teamwork with faculty and staff and relate professionally with local, regional and federal agencies, institutions and partners.

Responsibilities

• Pre-award review and application submissions ensuring compliance with policies and regulations.
• Budget development and review for allowability and financial compliance with sponsor requirements.
• Facilitate setup of incoming awards and assist faculty, staff, and stakeholders with developing sponsored programs.
• Communicate rules, regulations, and procedures to campus partners and stakeholders.

Skills

Critical thinking

Interpersonal skills

Editing skills

Communication skills

Deadline management

Teamwork

Learn quickly

Independent work

Education

Master’s degree in related field

Bachelor’s degree + 2 years related experience

Tools

Microsoft Word

Microsoft Excel

Job description

Please see Special Instructions for more details.

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.
UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

Position Information

Division

Division Academic Affairs

Department

Department Sponsored Research & Programs

Working Title

Working Title Sponsored Programs Specialist

Vacancy Type

Vacancy Type Exempt Professional Staff (EPS)

Min T/E Requirements

Master’s degree in a related field or Bachelor’s degree and two years related experience. Strong proficiency in Word and Excel software programs. Self-starter who can work on several projects simultaneously in a fast-paced, deadline-oriented environment. Ability to effectively facilitate teamwork with faculty and staff and relate professionally with local, regional and federal agencies, institutions and partners.

FTE

FTE 1

Recruitment Range

Recruitment Range $60,000 - $62,000

Anticipated Hiring Range

Anticipated Hiring Range $60,000 - $62,000

Position #

Position # 3530

FLSA Status

FLSA Status Exempt

Months per year

Months per year 12

Is this a grant funded position?

Is this a grant funded position? No

If yes, please indicate the end date of the grant.(if applicable)

N/A

Primary Purpose of Organization Unit

The Office of Sponsored Research and Programs ( OSRP ) provides direct support to faculty and staff applying for or receiving funding from an external sponsor (extramural funding).
OSRP serves as the central clearinghouse for all university grant proposals, contracts, and awards and offers pre-award administrative assistance and award setup to the campus community.

OSRP is responsible for negotiation and acceptance of awards and for non-financial post-award support of awarded projects.

Primary Purpose of Position

The Sponsored Programs Specialist ( SPS ) is responsible for supporting campus departments, sponsors, and subrecipients in a fast-paced, high volume team environment for the submission of proposals for extramurally funded projects on behalf of UNCP .

Job Description

The Sponsored Programs Specialist ( SPS ) is responsible for supporting campus departments, sponsors, and subrecipients in a fast-paced, high volume team environment for the submission of proposals for extramurally funded projects on behalf of UNCP .

The work performed by the Sponsored Programs Specialist ( SPS ) requires an understanding of the types of proposals and grant mechanisms used by funding agencies, the processes for application submission, as well as the terms and conditions of each request for proposal. This knowledge is necessary in order to communicate rules, regulations, and procedures, to faculty members, staff, and stakeholders; as well as to provide support in contracts and grants administration.

Duties include collaborating and assisting faculty members, staff, and administrators, acting as a subject-matter expert in research administration; pre-award review and application submissions ensuring compliance with policies, laws, and regulations, and agency guidelines; budget development/review for allowability and financial compliance with all sponsor specific requirements; and facilitating the setup of incoming awards.

The SPS will assist faculty members, staff, and stakeholders with developing sponsored programs and research proposals while following University policies pertaining to application submission. Work involves creating, integrating, applying, and sharing knowledge directly related to a professional field.

• Critical thinking and problem-solving skills.
• Strong interpersonal, customer service, and communication skills.
• Excellent editing skills and written communication skills.
• Ability to interpret, explain and apply complicated rules, regulations, and policies.
• Ability to work with personnel from diverse backgrounds.
• Ability to meet deadlines and handle stressful situations.
• Ability to learn quickly. Ability to work independently and as a team member.

Lic or Certification required by statute or regulation

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.
UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

Required Documents

• C V/Resume
• Cover Letter

Optional Documents

• Other Document
• Other Document 2

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this employment opportunity?
  • Agency Referral
  • American Librarian Association (ALA)
  • Association of Fundraising Professionals
  • BlacksInHigherEd.com
  • Career Builder
  • Chronicle of Higher Education
  • Cosida
  • CUPA HR
  • Disabled in Higher Ed
  • Disability Website (Other)
  • Educause
  • Glassdoor
  • HigherEdJobs
  • Indeed
  • Inside Higher Ed
  • Journal of Blacks in Higher Education
  • LinkedIn
  • Monster
  • NACUBO
  • NativeAmericansInHigherEd.com
  • Native Hire
  • NCAA Market
  • NC Works Online / One Stop Center
  • Newspaper
  • Personal Referral
  • Placement Exchange
  • SACUBO
  • Society of Human Resources Management (SHRM)
  • StudentAffairs.com
  • UNC Collaborative Website
  • UNC Pembroke Online Employment System
  • Veterans Advantage Jobs & Career Network
  • Veteran Website (Other)
  • VeteransInHigherEd.com
  • Vocational Rehab
  • Women in Higher Education
  • Website - Other