Sponsored Programs Specialist

University of Missouri-Saint Louis; St. Louis (MO); On-site; USD 46,000 - 66,000; Full time

Benefits offered by this job

Medical, dental and vision plans

Retirement plan

Paid time off

Job summary

University of Missouri–St. Louis is seeking a Sponsored Programs Specialist to support the management of sponsored programs, contracts and grants. You will assist pre-award and post-award operations, applying university policies and sponsor requirements to ensure accurate processing and compliance, while collaborating with faculty, staff, sponsors and campus partners.

The role emphasizes attention to detail, customer service, and ability to identify process improvements. 40 hours per week in St.

Qualifications

• Bachelor's degree or equivalent combination of education and experience with at least 3 years of related work experience.
• Experience supporting sponsored programs, grants, contracts, or similar activities is preferred.
• Strong communication and interpersonal skills with the ability to interact with diverse stakeholders.

Responsibilities

• Provides administrative support for management of sponsored programs, grants, contracts, and cooperative agreements.
• Reviews documentation for completeness, accuracy, and compliance with university and sponsor requirements.
• Maintains records and supporting documentation related to sponsored programs.
• Reviews and processes subaward invoices for accuracy and compliance with contractual requirements.
• Responds to inquiries from faculty, staff, sponsors, and other stakeholders regarding procedures and requirements.

Skills

Communication skills

Teamwork

Time management

MS Office

Education

Bachelor's degree

Tools

MS Excel

MS Word

Job description

Hiring Department

Research & Econ Communication's Development

Job Summary

The Sponsored Programs Specialist performs critical administrative work supporting the management of sponsored programs, contracts, and grants funded by federal, state, local government, foundation, nonprofit, and other sponsoring agencies. Supports pre-award and post-award operations by applying established policies, procedures, and compliance requirements to ensure the accurate processing, monitoring, and administration of sponsored projects. Works collaboratively with faculty, staff, sponsors, and campus partners to ensure adherence to University and sponsor regulations. Exercises sound judgment, attention to detail, and customer service skills in support of the University's research and sponsored program activities.

Primary Responsibilities

• Provides administrative support for the management of sponsored programs, grants, contracts, and cooperative agreements.
• Assists pre-award and post-award staff members
• Reviews documentation for completeness, accuracy, and compliance with University and sponsor requirements.
• Maintains records and supporting documentation related to sponsored programs.
• Reviews and processes subaward invoices for accuracy, allowability, and compliance with contractual requirements.
• Identifies discrepancies and works with appropriate stakeholders to resolve issues.
• Supports compliance reviews as needed
• Performs routine analytical assignments using established procedures and guidelines.
• Responds to inquiries from faculty, staff, sponsors, and other stakeholders regarding sponsored program procedures and requirements.
• Provides exceptional customer service by delivering timely, accurate, and professional assistance.
• Maintains knowledge of applicable University policies, sponsor regulations, and departmental procedures, and serves as a resource to internal stakeholders
• Identifies opportunities to improve efficiency and consistency within established processes.
• Performs other job-related duties as assigned.

Shift

40 hours/week

Location

St. Louis

Position Type

Full-Time

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Excellent verbal and written communication skills with a demonstrated ability to communicate effectively
• Ability to work individually and in a team environment
• Excellent time management, follow-through, organizational skills, and attention to detail
• Strong proficiency in MS Office, including extensive and advanced use of MS Excel and MS Word

Anticipated Hiring Range

$45,968 - $65,520
Grade: GGS-009
University Title: BUSINESS OPERATIONS ASSOCIATE II
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Employment Visa Sponsorship

Employment visa sponsorship is not available for this position.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at [e-mail].