Sponsored Programs Specialist

University of Missouri, St. Louis; Clayton (MO); On-site; USD 46,000 - 66,000; Full time

Benefits offered by this job

University benefits

Professional development opportunities

Paid time off

Retirement plan

Job summary

University of Missouri, St. Louis is seeking a Sponsored Programs Specialist to support management of sponsored programs, contracts, and grants across federal, state, local, foundation, nonprofit, and other agencies. The role collaborates with faculty and sponsors to ensure compliance and accurate processing of awards.

The position emphasizes detailed documentation, customer service, and adherence to university and sponsor regulations within a 40-hour workweek.

Qualifications

• Bachelor's degree or equivalent combination of education and experience and at least 3 years of related experience.

Responsibilities

• Provides administrative support for management of sponsored programs, grants, contracts, and cooperative agreements.
• Assists pre-award and post-award staff members.
• Reviews documentation for completeness, accuracy, and compliance with University and sponsor requirements.
• Maintains records and supporting documentation related to sponsored programs.
• Reviews and processes subaward invoices for accuracy, allowability, and compliance with contractual requirements.
• Identifies discrepancies and works with appropriate stakeholders to resolve issues.
• Supports compliance reviews as needed.
• Performs routine analytical assignments using established procedures and guidelines.
• Responds to inquiries from faculty, staff, sponsors, and other stakeholders regarding procedures and requirements.
• Provides excellent customer service with timely, accurate, and professional assistance.
• Keeps knowledge of applicable policies and sponsor regulations; serves as a resource to internal stakeholders.
• Identifies opportunities to improve efficiency and consistency within processes.
• Performs other related duties as assigned.

Skills

Verbal communication

Written communication

Teamwork

Time management

Attention to detail

Education

Bachelor's degree or equivalent

Tools

MS Excel

MS Word

MS Office

Job description

Hiring Department

Research & Econ Communication's Development

Job Description

JOB SUMMARY

The Sponsored Programs Specialist performs critical administrativework supporting the management of sponsored programs, contracts,and grants funded by federal, state, local government, foundation,nonprofit, and other sponsoring agencies. Supports pre-award andpost-award operations by applying established policies, procedures,and compliance requirements to ensure the accurate processing,monitoring, and administration of sponsored projects. Workscollaboratively with faculty, staff, sponsors, and campus partnersto ensure adherence to University and sponsor regulations.Exercises sound judgment, attention to detail, and customer serviceskills in support of the University's research and sponsoredprogram activities.

PRIMARY RESPONSIBILITIES

• Provides administrative support for the management of sponsoredprograms, grants, contracts, and cooperative agreements.
• Assists pre-award and post-award staff members
• Reviews documentation for completeness, accuracy, andcompliance with University and sponsor requirements.
• Maintains records and supporting documentation related tosponsored programs.
• Reviews and processes subaward invoices for accuracy,allowability, and compliance with contractual requirements.
• Identifies discrepancies and works with appropriatestakeholders to resolve issues.
• Supports compliance reviews as needed
• Performs routine analytical assignments using establishedprocedures and guidelines.
• Responds to inquiries from faculty, staff, sponsors, and otherstakeholders regarding sponsored program procedures andrequirements.
• Provides exceptional customer service by delivering timely,accurate, and professional assistance.
• Maintains knowledge of applicable University policies, sponsorregulations, and departmental procedures, and serves as a resourceto internal stakeholders
• Identifies opportunities to improve efficiency and consistencywithin established processes.
• Performs other job-related duties as assigned.

Shift

40 hours/week

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education andexperience and at least 3 years of experience from which comparableknowledge and skills can be acquired is necessary

Preferred Qualifications

• Excellent verbal and written communication skills with ademonstrated ability to communicate effectively
• Ability to work individually and in a team environment
• Excellent time management, follow-through, organizationalskills, and attention to detail
• Strong proficiency in MS Office, including extensive andadvanced use of MS Excel and MS Word

Anticipated Hiring Range

$45,968 - $65,520

Grade: GGS-009

University Title: BUSINESS OPERATIONS ASSOCIATE II

Internal applicants can determine their University title byaccessing the Talent Profile tile in myHR.

Application Materials

Application materials include a cover letter and resume. Finalistswill be asked to provide references at a later date.

Applicants must combine all application materials into one PDF orMicrosoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html

Limit document name to 50 characters. Maximum size limit is 11MB.Do not include special characters (e.g., /, &, %, etc.). Forquestions about the application process, please [e-mail]. If you are experiencing technical problems,please email [e-mail]

Sponsorship Information

Employment visa sponsorship is not available for thisposition.

Benefit Eligibility

This position is eligible for University benefits. As part of yourtotal compensation, the University offers a comprehensive benefitspackage, including medical, dental and vision plans, retirement,paid time off, short- and long-term disability, paid parentalleave, paid caregiver leave, and educational fee discounts for allfour UM System campuses. For additional information on Universitybenefits, please visit the Faculty & Staff Benefits website athttps://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of HumanResources at [e-mail].