Sponsored Programs Officer I/II/III

University of Florida; Gainesville (AL); On-site; USD 60,000 - 90,000; Full time

Job summary

University of Florida in Gainesville, FL invites applications for Sponsored Programs Officer I/II/III to support proposal preparation and compliance across federal, state, corporate, and other funding sources.

The role emphasizes coordinating with faculty, reviewing budgets, and ensuring adherence to UF policies and sponsor requirements, with opportunities for career progression through Levels I–III.

Qualifications

• Bachelor’s degree in an appropriate area or an equivalent combination of education and experience in research administration.
• Level II: two years of sponsored program administration; Level III: three years of sponsorship experience.
• Knowledge of federal and sponsor policies governing grants and contracts preferred.

Responsibilities

• Coordinate and support faculty and staff in preparing proposals to federal, state, corporate, and other funding agencies.
• Review proposals for accuracy and compliance with regulations.
• Ensure policies such as F&A, Cost Sharing, PI Status, and Effort are followed.
• Review and analyze proposed budgets for compliance and indirect cost rates.
• Maintain knowledge of electronic research administration systems to ensure timely submissions.
• Act as liaison between PI, campus administrators, agency officials, and offices to resolve issues.

Skills

Sponsored programs administration

Budget review

Regulatory compliance

Communication with PI/administrators

Problem solving

Education

Bachelor's degree

Tools

UFIRST

myUFL Grants

Microsoft Office

PeopleSoft grants

Excel

Access Database

Job description

Classification Title:

Sponsored Programs Officer I/II/III

Classification Minimum Requirements:

Level I: Bachelor’s degree in an appropriate area; or an equivalent combination of education and experience in research administration.

Level II: Bachelor’s degree in an appropriate area and two years of experience in sponsored program administration; or an equivalent combination of education and experience.

Level III: Bachelor’s degree in an appropriate area and three years of experience in sponsored program
administration; or an equivalent combination of education and experience.

Job Description:

The position is located within UF's Division of Sponsored Programs responsible for learning and facilitating a wide range of sponsored programs administration activities, primarily proposal submission on behalf of the University of Florida.

• Coordinate and support faculty and staff in the preparation of proposals being submitted to federal, state, corporate, and other funding agencies.
• Review proposals for accuracy and compliance with federal, state, university and sponsor regulations.
• Ensure that university policies, such as the F&A Policy, Cost Sharing Policy, PI Status Policy, Effort Policy and others, are followed.
• Review and analyze proposed budgets for compliance with guidelines; check budget details for accurate reflection of line items and proper indirect cost rates.
• Learn and maintain knowledge with university and sponsor electronic research administration systems in order to ensure timely and compliant submission of proposals.
• Act as a liaison between Principal Investigator (PI), campus administrators, agency officials, as well as federal, state, and local offices to resolve problems or issues that develop during course of proposal review; interacts closely with PI and their associates to provide technical assistance during the development process of proposals; and provides guidance to departmental staff, investigators, and research administrators on agency policy and requirements.

Expected Salary:

Commensurate with Education and Experience

Required Qualifications:

Level I: Bachelor’s degree in an appropriate area; or an equivalent combination of education and
experience in research administration.

Level II: Bachelor’s degree in an appropriate area and two years of experience in sponsored program
administration; or an equivalent combination of education and experience.

Level III: Bachelor’s degree in an appropriate area and three years of experience in sponsored program
administration; or an equivalent combination of education and experience.

Preferred:

Level I: Facility to learn electronic research administration software preferred. In addition, skills required include: the ability to provide excellent customer service; excellent verbal and written communication skills;

• ability to work independently and with others
• ability to search out federal, sponsor and university policy and guidance and apply critical thinking skills to make effective decisions; negotiation skills;
• ability to maintain positive and effective working relationships; effectiveness in use of electronic business applications with other systems; experience in the Microsoft Office suite; experience in PeopleSoft grants; experience at the University of Florida; and being a strong problem solver, seeking win-win answers.

Level II: At least three years of sponsored programs administration experience that demonstrates knowledge of federal policies governing the administration of grants, contracts, and cooperative agreements at educational institutions, including but not limited to the Federal Uniform Guidance, Federal Acquisition Regulations, Code of Federal Regulations, NIH Grants Policy Statement, NSF Grants Policy Manual, knowledge of contracting and regulations applicable to the University of Florida.

• Ability to provide excellent customer service.
• Ability to be an effective communicator verbally and in writing.
• Ability to critically think and use good judgment.
• Ability to establish and maintain effective working relationships.
• Ability to interface with electronic business applications with other systems.
• Ability to use with personal computers, Windows, Word, Access Database, Excel, UFIRST and myUFL Grants.

Level III: At least three years of sponsored research administration experience that demonstrates knowledge of federal policies governing the administration of grants, contracts, and cooperative agreements at educational institutions, including 2 CFR 200, Federal Acquisition Regulations, Code of Federal Regulations, NIH Grants Policy Statement, NSF Grants Policy Manual, and knowledge of State regulations applicable to the University of Florida.

• Ability to provide excellent customer service.
• Ability to be an effective communicator verbally and in writing.
• Ability to critically think and use good judgment.
• Ability to establish and maintain effective working relationships.
• Ability to interface with electronic business applications with other systems.
• Ability to use enterprise applications and various personal computing tools.

Special Instructions to Applicants:

This is not a remote work position, and it is located on the University of Florida's Main Campus in Gainesville, Florida.

In order to be considered, you must upload your cover letter, resume, and a list of three professional references.

This position is open until filled. Review of applications will begin immediately and will continue until a suitable pool of candidates is established.
This requisition will be used to fill multiple positions.

Health Assessment Required:No