Research Administrator II/III

UF ECE Ambassadors; Gainesville (FL); On-site; USD 58,000 - 75,000; Full time

Job summary

UF ECE Ambassadors is seeking a Research Administrator II/III to support proposal development, post‑award administration, and sponsor compliance at the University of Florida. The role interfaces with faculty and central administration to ensure timely submissions and accurate budgeting.

The position emphasizes strong written and verbal communication, knowledge of sponsor regulations, and proficiency with PeopleSoft/Workday and MS Office.

Qualifications

• Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
• Level III: Bachelor’s degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Responsibilities

• Provide comprehensive support for proposal development, review, and submission.
• Manage post-award activities including budget monitoring, reporting, and payroll distribution.
• Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines.
• Serve as a liaison between faculty, staff, central administration, and funding sponsors.
• Maintain current knowledge of research compliance, policies, and procedures.
• Contribute to process improvements and assist with special projects as assigned.

Skills

Communication skills

Proposal development experience

Sponsor regulations knowledge

PeopleSoft/Workday

MS Office

Education

Bachelor’s degree

Tools

PeopleSoft

Workday

Microsoft Excel

Job description

Classification Minimum Requirements

Level II: Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Classification Title

Research Administrator II/III

Classification Minimum Requirements

Level II: Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Level III: Bachelor’s degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Key Responsibilities

• Provide comprehensive support for proposal development, review, and submission.
• Manage post-award activities including budget monitoring, reporting, and payroll distribution.
• Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines.
• Serve as a liaison between faculty, staff, central administration, and funding sponsors.
• Maintain current knowledge of research compliance, policies, and procedures.
• Contribute to process improvements and assist with special projects as assigned.

Professional Development & Career Pathways

The University of Florida is committed to supporting the growth and success of our research administrators. This position offers:

• Access to professional development workshops, trainings, and certifications (such as CRA certification).
• Opportunities to engage with university-wide committees and working groups.
• Clear pathways for advancement into research administration, leadership, or specialized compliance roles.
• A collaborative environment where initiative and innovation are recognized and rewarded.
• Tuition support through UF’s Employee Education Program (EEP), which provides eligible employees the opportunity to take college courses at no cost, supporting both career advancement and lifelong learning.

Expected Salary

Salary is commensurate with education and experience.

Level II: $58,100-$65,800

Level III: $63,400-$75,000

Required Qualifications

Level II: Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Level III: Bachelor’s degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred

• Strong verbal and written communication skills with the ability to build relationships across faculty, staff, and funding agencies.
• Demonstrated experience preparing, reviewing, and submitting research proposals.
• In-depth knowledge of sponsor regulations, state policies, and university procedures.
• Proven ability to analyze problems, recommend solutions, and work independently with sound judgment.
• Proficiency with PeopleSoft or Workday, Microsoft Office Suite (Excel, Word, PowerPoint)
• Familiarity with federal guidelines, including the OMB Uniform Guidance (2 CFR 200).
• Commitment to professionalism, integrity, and service excellence.

Health Assessment Required: No