Sponsored Programs Lead, Research Administration

FIT; Melbourne (FL); On-site; AUD 120,000 - 165,000; Full time

Job summary

Florida Institute of Technology in Melbourne, VIC invites an Associate Director of Sponsored Research to lead the administration of externally funded programs across the grant lifecycle, partnering with faculty, administrators and sponsors to ensure timely proposals, awards, compliance and reporting.

The role provides guidance on pre- and post-award activities, develops dashboards and reports, and drives strategic initiatives, budget oversight, and process improvements to strengthen the

Qualifications

• Bachelor's degree or an equivalent combination of education, training, and experience.
• Three (3) or more years of progressively responsible experience in research administration, grants management, sponsored programs, or a related field.
• Knowledge of federal regulations, Uniform Guidance, sponsor requirements, and research administration best practices.
• Strong project management, analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills with the ability to work effectively with faculty, staff, sponsors, and senior leadership.

Responsibilities

• Sponsored Programs Administration: Oversee the full award lifecycle, including proposal development, submission, award acceptance, modifications, compliance monitoring, and closeout.
• Ensure compliance with sponsor requirements, Uniform Guidance, federal and state regulations, and university policies.
• Review grant and contract proposals and budgets for accuracy, completeness, and adherence to sponsor and institutional requirements.
• Provide guidance and training to faculty, principal investigators, and departmental staff on sponsored program administration, proposal development, and compliance requirements.
• Serve as a subject matter expert and resource for pre-award and post-award activities.
• Research Reporting and Systems Support: Compile, analyze, and report data related to proposal submissions, awards, expenditures, and other research performance metrics.
• Support the administration, optimization, and continuous improvement of research administration systems and business processes.
• Develop reports, dashboards, and other tools to support sponsored project management, compliance, and institutional decision-making.
• Project Management and Strategic Initiatives: Serve as project manager for major sponsored research, compliance, and institutional initiatives.
• Coordinate activities across multiple departments and stakeholders, monitor project progress, manage risks, and communicate updates to leadership.
• Support strategic initiatives that enhance research administration services, strengthen institutional research capacity, and improve operational effectiveness.

Skills

Project management

Analytical skills

Communication skills

Organizational skills

Education

Bachelor's degree

Tools

Workday Grants

Cayuse

Job description

Florida Institute of Technology in Melbourne, VIC invites an Associate Director of Sponsored Research to lead the administration of externally funded programs across the grant lifecycle, partnering with faculty, administrators and sponsors to ensure timely proposals, awards, compliance and reporting.

The role provides guidance on pre- and post-award activities, develops dashboards and reports, and drives strategic initiatives, budget oversight, and process improvements to strengthen the