Sponsored Programs Billing Supervisor

Old Dominion University; Norfolk (VA); On-site; USD 70,000 - 95,000; Full time

Job summary

Old Dominion University in Norfolk, VA seeks a Sponsored Programs Billing Supervisor to lead billing for sponsored research projects. You will oversee invoicing, maintain compliance with sponsor agreements, and support financial reporting and audits.

The role requires strong experience in grant/contract billing, Excel proficiency, and the ability to guide staff and collaborate with campus partners.

Qualifications

• Master’s degree in accounting, finance, or business administration, or a related field.
• Considerable knowledge of Microsoft Office Suite, including Excel and Word; working knowledge of billing or financial systems.
• Working knowledge of business and management principles, including planning and leadership.
• Considerable knowledge of financial transaction processing and accounts receivable in a grant/contract environment.
• Working knowledge of federal, state, sponsor, and institutional policies related to financial management and billing compliance.
• Considerable organizational and time-management skills for multiple deadlines and high volume.
• Considerable logic to evaluate alternatives and problem-solving.
• Considerable attention to detail and confidentiality in handling sensitive information.
• Considerable ability to communicate effectively with internal and external stakeholders.

Responsibilities

• Oversee billing and accounts receivable for sponsored research projects.
• Review and approve billing transactions; ensure sponsor compliance.
• Prepare and monitor detailed invoices for complex projects.
• Track unbilled receivables and support monthly/quarterly/year-end reporting & audits.
• Provide leadership to billing staff and coordinate with Controller and campus partners.

Skills

Microsoft Office

Billing systems

Financial analysis

Project coordination

Stakeholder communication

Regulatory compliance

Education

Master’s or higher in accounting/finance/business administration

Bachelor’s plus equivalent experience

Job description

Job Title

Sponsored Programs Billing Supervisor

Department

SPONSORED PROGRAMS

Position Number

FP116A

Location

Norfolk, VA

Job Summary

The Sponsored Programs Billing Supervisor supervises the billingfunction for sponsored research projects within Sponsored ProgramsAdministration and oversees invoicing and accounts receivableactivities for a large and complex portfolio of grant andcontract-funded projects. The Sponsored Programs Billing Supervisorensures invoices are prepared accurately and in accordance withsponsor agreements, federal regulations, and institutionalfinancial policies while supporting the effective financialmanagement of sponsored program funds. Responsibilities include reviewing and approving billingtransactions, preparing and monitoring detailed invoices forcomplex projects, tracking unbilled receivables, and supportingmonthly, quarterly, and year-end financial reporting and auditpreparation. The position serves as a technical resource forcomplex billing questions and works closely with the Controller andcampus partners to resolve billing issues, ensure compliance withsponsor requirements, and support consistent billing practicesacross Sponsored Programs Administration. The Sponsored Programs Billing Supervisor provides leadership andguidance to billing staff, supports training and workloadcoordination, and contributes to the development and improvement ofbilling procedures and operational processes. This role plays animportant part in supporting the financial stewardship and timelyrecovery of sponsored research funds for the university. Experienceworking with grant or contract billing and familiarity with federalresearch compliance requirements is beneficial for success in thisrole.

Position Type

FullTime

Type of Recruitment

General Public

Minimum Qualifications

• Master’s degree in accounting, finance, or businessadministration, or a related field. Or a bachelor’s degree in oneof the afore mentioned fields with professional experienceequivalent to a master’s degree in a related area..
• Considerable knowledge of Microsoft Office Suite,including Excel and Word; working knowledge of billing or financialsystems preferred.
• Working knowledge of business and management principles,including planning, resource allocation, leadership techniques, andcoordination of people and resources.
• Considerable knowledge of financial transactionprocessing, billing practices, and accounts receivable functions,preferably within a grant or contract-funded environment.
• Working knowledge of federal, state, sponsor, andinstitutional policies related to financial management and billingcompliance.
• Considerable organizational and time-management skills tomanage multiple deadlines, priorities, and a high-volumeworkload.
• Considerable logic and reasoning to identify the strengthsand weaknesses of alternative solutions, conclusions, or approachesto problems.
• Considerable attention to detail, including the ability tocomplete tasks with accuracy and thoroughness across allareas.
• Basic ability to maintain confidentiality and handlesensitive financial and personnel information withdiscretion.
• Considerable ability to communicate effectively, bothverbally and in writing, and to collaborate with internal andexternal stakeholders.

Preferred Qualifications

• Working or considerable knowledge of sponsored programsadministration, including grant or contract billing
• Considerable experience interpreting and applying federalregulations (e.g., Uniform Guidance)
• Professional certification (e.g., CPA, CGFM, or similar) orprogress toward certification
• Master’s degree in accounting, finance, or businessadministration

Conditions of Employment

• This position is required to complete a Statement of Personal Economic Interest upon hire in accordance with the Code of Virginia

Criminal Background Check

The final candidate is required to complete a criminal historycheck.

Job Open Date

09/09/2026

Job Close Date

09/15/2026

Equity Statement

It is the policy of Old Dominion University to provide equalemployment, educational and social opportunities for all persons,without regard to race (or traits historically associated with raceincluding hair texture, hair type, and protective hairstylessuchas braids, locks, and twists), color, religion, sex or gender(including pregnancy, childbirth, or related medical conditions),national origin, gender identity or expression, age, veteranstatus, disability, political affiliation, sexual orientation orgenetic information. Individuals from minoritized communities,women, veterans and individuals with disabilities are encouraged toapply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonableaccommodation, please contact the Division of Talent Management andCulture at [phone].

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other mannerdiscriminate against employees or applicants because they haveinquired about, discussed, or disclosed their own pay or the pay ofanother employee or applicant. However, employees who have accessto the compensation information of other employees or applicants asa part of theiressential job functions cannot disclose the pay ofother employees or applicants to individuals who do not otherwisehave access to compensation information, unless the disclosure is(a) in response to a formal complaint or charge, (b) in furtheranceof an investigation, proceeding, hearing, or action, including aninvestigation conducted by the employer, or consistent withcontractor’s legal duty to furnish information.

ODU Statement

Old Dominion University, located in Norfolk, is Virginia’sforward-focused public doctoral research university with more than23,000 students, a top R1 research ranking, rigorous academics, anenergetic residential community and initiatives that contribute$2.6 billion annually to Virginia’s economy.