Sponsored Programs Administrator

Northeast Ohio Medical University; Rootstown Township (OH); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Hybrid work environment (up to two rem

Educational benefits with partner_un

Lean Six Sigma certification

Employee wellness initiatives

Job summary

Northeast Ohio Medical University (NEOMED) is seeking a Sponsored Programs Administrator in the Office of Research and Sponsored Programs to support proposal preparation and non-financial post-award activities. The role requires coordinating budgets, sponsor guidelines, and electronic submissions, with strong emphasis on accuracy and compliance.

Join NEOMED to contribute to research administration in a collaborative academic environment.

Qualifications

• Associates Degree or equivalent office administration or accounting experience.
• Two years general administrative experience and experience with standard office software packages.
• Proficient in Microsoft Office Suite, particularly Excel.

Responsibilities

• Proposal Preparation: Provide guidance to faculty and staff in proposal preparation, including budgets and sponsor guidelines.
• Recordkeeping and Database Maintenance: Maintain files and enter data into grants management system.
• Non-Financial Post-Award: Prepare documents for award setup and assist with subawards and reporting.
• Grant Monitoring: Monitor active grants and assist with non-financial reports and closeout processes.
• Other Duties: Perform other duties as assigned.

Skills

Office administration

Microsoft Excel

Data entry

Education

Associates Degree or equivalent

Job description

Position Information

Position Title

Sponsored Programs Administrator

Position Type

Admin/Professional

Department

Research & Sponsored Programs

Full or Part Time

Full Time

Pay Grade

MN7

Department Specific Information

Join Northeast Ohio Medical University’s ( NEOMED ) Office of Research and Sponsored Programs
NEOMED is a mission-driven, community-based medical university committed to educating health professionals, advancing discovery, and improving the health of our region. We are seeking aSponsored Programs Administrator in the Office of Research and Sponsored Programs who wants to contribute to meaningful work in a collaborative academic environment.
At our organization, we are committed to fostering a collaborative and team-oriented environment that is essential to fulfilling our mission. We believe every employee should feel appreciated, valued, and empowered. To maintain a supportive organizational culture, we seek individuals whose values align with our mission and who thrive in a team-based approach. We encourage individuals whose values align with this collaborative approach to apply.
Starting Salary Range: $43,662– $49,836, commensurate with experience.
Benefits & PerksNEOMED is committed to supporting your health, well-being, and long-term success—both at work and beyond. Our comprehensive benefits package is designed to help you thrive.
Healthcare CoverageCompetitive medical, dental, and vision insurance through Medical Mutual
Flexible Spending Account ( FSA ) or Health Savings Account ( HSA )
Short-and long-term disability coverage, Long-term care coverage options, and Life insurance
Retirement
State retirement plan with 14% employer matching to help you plan for the future
Paid Time Off
Generous vacation and sick leave, in addition to 11 paid holidays each year
Additional Benefits
Hybrid work environment (up to two remote days per week after six months) (Policy#3349-7-151)
Educational benefits with our partner universities (Policy#3349-07-45)
Ongoing investment in your professional growth through on-site training and Lean Six Sigma certification
Employee wellness activities and initiatives that support a healthy work-life balance

Summary

Assist with and support proposal preparation and submission and non-financial post-award functions.

Principal Functional Responsibilities

Proposal Preparation: Provide guidance to faculty and staff in proposal preparation, including budgets, interpretation of sponsor guidelines and University policies and procedures, and electronic submission processes. Monitor status of pending proposals. Initially review proposals for accuracy and basic compliance with University and sponsor guidelines and policies, ensure appropriate department chair/dean approvals for proposals; contact collaborating institutions to obtain required proposal documents and assurances.

Recordkeeping and Database Maintenance: Maintain all paper and electronic files and databases based on Department standards, policies and procedures; accurately enter proposal and award data into grants management system; process proposals classified “not funded” according to Department policy. Assist the Director and eRA Manager in reports and metrics.

Non-Financial Post-Award: Prepare and compile documents necessary for setup of awards by Grants Accounting ensuring accuracy of documents and file folder set up; Provide assistance to Senior Sponsored Programs Administrator in the execution of subawards/consulting agreements; Maintenance and monthly reporting of FCOI and Research Security.

Grant Monitoring: Monitor active grants to ensure proper grants administration based on Department policies and procedures; ensure timely submission of non-financial reports. Assist with sponsored programs closeout processes.

Other Duties: Perform other duties as assigned.

Qualifications

• Associates Degree or equivalent office administration or accounting experience.
• Two years general administrative experience and experience with standard office software packages.
• Proficient in Microsoft Office Suite, particularly in Excel.

Preferred Qualifications

• Experience in higher education and fundamentals of research administration.

Physical Requirements

Must be able to utilize a phone, computer and other office equipment.

NEOMED Campus Safety Guidelines

In an effort to keep our campus community as healthy and safe as possible, NEOMED may require vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience.

Required Documents

• Resume
• Cover Letter/Letter of Application
• Statement of Values

Optional Documents

Northeast Ohio Medical University
4209 SR 44., PO Box 95, Rootstown, Ohio 44272