Sponsored Program Specialist (IR Research Program)

University of Miami; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Miami invites applications for a Sponsored Programs Specialist in Radiology - Vascular Interventional Research. The role supports grant activities, prepares grant proposals, reviews awards, and ensures compliance with sponsor and university requirements.

The ideal candidate will have a Bachelor's degree and at least 1 year of relevant experience, with strong communication and technical skills to manage budgets, effort reporting, subcontracting, and invoicing for IR research

Qualifications

• Bachelor's degree required.
• 1 year of relevant experience required.
• Certification/licensing as applicable per department description.

Responsibilities

• Monitor sponsored accounts for expenditures and compliance.
• Resolve discrepancies and overdrafts in expenditures.
• Analyze accounts and coordinate with departmental admins to resolve issues.
• Approve or deny HR transactions affecting sponsored accounts (new hires, changes, overloads).
• Approve payroll and non-payroll transactions impacting sponsored accounts.
• Set up budgets from awarded amounts and approved agency budgets.
• Ensure compliance with sponsor and university policies.
• Prepare accounts for transmittal and account closing after award termination.

Skills

Learning agility

Teamwork

Technical proficiency

Communication

Education

Bachelor's degree

Job description

Radiology - Vascular Interventional Research has an exciting opportunity for a Sponsored Programs Specialist (IR Research Program) position. The incumbent monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations. The Sponsored Program Specialist manages and coordinates all aspects of research funding for the Interventional Radiology Research Program. This role partners with faculty and research teams to prepare and submit grant proposals, review awards, manage budgets, process post-award actions, and ensure compliance with University and sponsor requirements. The Specialist serves as a key resource for sponsored program policies, oversees effort reporting, monitors subcontracting and invoices, and maintains accurate records to support the success of research projects.

CORE JOB FUNCTIONS

• Monitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel.
• Resolves expenditure issues, including discrepancies and overdrafts.
• Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues.
• Requests additional information and approves or denies the following HR transactions as they relate to the impact to sponsored accounts: new hires, account changes, overload payments, and other HR transactions.
• Approves or denies payroll journal entries and non-payroll transactions affecting sponsored accounts.
• Works with the awarded amount and approved agency budget to set up account budgets.
• Interprets regulations and assists department administrators in understanding sponsored programs requirements.
• Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination.
• Ensures the release of unobligated funds on purchase orders.
• Adheres to University and unit-level policies and procedures and safeguards University assets.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• Bachelor's degree in relevant field required
• Minimum 1 year of relevant experience required
• Certification and Licensing:Refer to department description for applicable certification requirements
• Knowledge, Skills and Abilities:
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:Full timeEmployee Type:Staff