Sr Manager Sponsored Programs

University of Miami; Miami (FL); Hybrid; USD 90,000 - 120,000; Full time

Job summary

The University of Miami in Miami, FL seeks a Sr Manager, Sponsored Programs to lead all administrative and financial aspects of the Sponsored Programs division at the Miller School of Medicine. This hybrid role requires federal grant administration experience with NIH, DOD, NSF and strong leadership of a team.

You will develop policies, oversee proposal submissions, manage post-award reporting, and ensure compliance and efficient use of funding across departments in the Miller School of Medicine.

Qualifications

• Bachelor's degree in a relevant field is required.
• Minimum 7 years of relevant experience.
• Experience with federal sponsors (NIH, DOD, NSF) preferred.

Responsibilities

• Identify funding sources and plan outreach strategies.
• Develop grant applications and proposals.
• Oversee planning for events publicizing programs.
• Train, mentor and supervise staff; prepare performance reports.
• Negotiate contractual provisions with partners.
• Ensure grants and contracts adhere to standards.
• Oversee post-award financial reporting and forecasting.

Skills

Federal grant admin

Grants coordination

Staff supervision

Budgeting & forecasting

Policy development

Education

Bachelor's degree in relevant field

Tools

Workday

IBIS

Velos

Job description

Sr Manager Sponsored Programs page is loaded## Sr Manager Sponsored Programsremote type: Hybridlocations: Miami, FLtime type: Full timeposted on: Posted Todayjob requisition id: R100100774**Current Employees:**If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this .The Office of the *Executive Dean for Research (EDR) based* in the Miller School of Medicine (MSOM), has an exciting opportunity for a ***Hybrid*** position for a Sr. Manager, Sponsored Programs.**CORE JOB SUMMARY**This role supports the research mission of the University of Miami, MSOM, and the goals of the *Executive Dean for Research Office*. **Applicants must have relevant federal grant administration experience with federal sponsors such as: NIH, DOD, NSF, to be considered for this role.**The Senior Manager, Sponsored Programs directs and oversees all administrative and financial aspects of the Sponsored Programs division at the assigned facilities. The Senior Manager, Sponsored Programs operates with the goals of increasing sponsored funding levels and the output of funding proposal, as well as maximizing the use and efficacy of existing research funding dollars. Further, the incumbent develops and implements policies and methods that further these goals.**CORE JOB FUNCTIONS*** Identifies potential donors or sources of funding and plans outreach strategies.* Participates in the development of grants applications and proposals.* Schedules and oversees planning for special events that publicize the organization and its programs to the community.* Trains, mentors, and supervises sponsored programs staff members, and prepares performance reports.* Negotiates contractual provisions with potential partners.* Develops and provides reports or documentation needed to secure and maintain funding and grants. Ensures that grants and contracts adhere to organizational standards.* Acts as department expert and primary point of contact on funding issues and disputes.* Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.* Ensures employees are trained on controls within the function and on University policy and procedures.**Department Specific Functions*** Demonstrate knowledge of federal regulations related to research administration, including OMB Uniform Guidance, Cost Accounting Standards (CAS), and Federal Acquisition Regulations (FAR).* Oversee proposal submissions for an assigned portfolio of departments, faculty, and researchers to federal agencies, foundations, and industry sponsors.* Collaborate with faculty to develop proposal budgets, review sponsor guidelines, and coordinate the collection of required documentation to meet sponsor and Office of Research Administration (ORA) deadlines.* Oversee the submission of institutional training grants across the medical school, including NIH T32, R25, and R38 programs.* Work collaboratively within the Office of the Executive Dean for Research (EDRO) and with the departments and programs supported by RDS, including the EDRO Internal Awards Program.* Serve as a liaison between faculty and central administrative and compliance offices.* Participate in the preparation and submission of annual progress reports, including NIH Research Performance Progress Reports (RPPRs) through eRA Commons.* Assist faculty with post-award activities, including preparation and interpretation of financial reports, forecasting, effort distribution, and effort certification. Provide guidance on allowable and unallowable expenditures throughout the award lifecycle.* Work directly with the Office of Research Administration and faculty to facilitate non-funded sponsored agreements, including data use agreements (DUAs), material transfer agreements (MTAs), non-disclosure agreements (NDAs), no-cost extensions, and amendments.* Provide oversight and submission support for sponsor-related materials, including Just-in-Time (JIT) documents, post-submission requests, PRAMs, biosketch reviews, and other supporting documentation.* Manage a portfolio of faculty with responsibility for post-award activities, including financial reporting, forecasting, effort management, and compliance oversight.* Provide guidance on allowable and unallowable expenditures. Review and approve requisitions, expense reports, and purchase orders for assigned sponsored projects within Workday.* Meet regularly with faculty and respond promptly to requests, questions, and communications.* Maintain access to and proficiency in University of Miami financial and research administration systems, including IBIS, Workday, and Velos.* Complete all required ORA onboarding and continuing education programs to maintain system access and compliance requirements.* Perform other duties, ad hoc reporting, and special projects as assigned by Executive Dean for Research leadership. Demonstrate exceptional attention to detail and organizational skills.* Possess strong written and verbal communication skills***This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.*****CORE QUALIFICATIONS****Education:**Bachelor's degree in relevant field**Experience:**Minimum 7 years of relevant experience.The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.**Job Status:**Full time**Employee Type:**StaffThe mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System (\"UHealth\") have rapidly progressed to become one of the nation's top research universities and academic medical centers in the nation.The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit to learn more about our points of pride.The University ranks No. 55 on U.S. News & World Report's 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.