Manager, Sponsored Programs

University of Miami; Miami (FL); Hybrid; USD 90,000 - 120,000; Full time

Job summary

The University of Miami is seeking a Manager for Sponsored Programs in Miami, FL. The role oversees the administrative and financial aspects of the Sponsored Programs division to increase funded proposals and optimize the use of research dollars.

Reporting to the Senior Manager, Research Administration, you will develop policies, manage grant allocations, monitor budgets, and ensure compliance across pre- and post‑award activities with university, state, and federal requirements.

Qualifications

• Bachelor’s degree in a relevant field.
• Strong background in budget and grant management.
• Experience leading teams and coordinating with stakeholders.

Responsibilities

• Reviews budget variances and develops corrective action plans.
• Prepares monthly variance reports for program management.
• Manages grant portfolios and oversees post‑award activities.
• Develops grant allocation systems and monitors overhead and cost transfers.
• Ensures internal controls and compliance with University policies.
• Collaborates with stakeholders on award setup, budgets and reporting.

Skills

Budget management

Grant administration

Leadership

Communication skills

Analytical thinking

Education

Bachelor’s degree

Job description

**Manager, Sponsored Programs** The University of Miami/UHealth Department of Surgery has an exciting opportunity for a Full Time, Manager, Sponsored Programs to work in Miami. **Core Job Summary:** The Manager, Sponsored Programs oversees administrative and financial aspects of the Sponsored Programs division. The incumbent operates with the objective of increasing sponsored funding levels and the output of funding proposals, as well as maximizing the use and efficacy of existing research funding dollars. Additionally, the Manager, Sponsored Programs develops and implements policies and methods that are most effective to that end.**Core Responsibilities:** * Reviews all material budget variances with the appropriate senior staff and develops appropriate plans of corrective action.* Prepares monthly variance reports for programs’ management and development.* Assists in the preparation of grant reports for senior management.* Maintains portfolios for private and government grants and funds.* Develops and maintains grant allocation systems.* Manages monthly overhead and allocation tables and reallocates grant funds based on period reports.* Formulates comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years.* Creates and oversees budget, making recommendations for budget modifications when appropriate.* Approves all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds.* Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures. **Department Specific Functions:** * Supports a robust grant and contract portfolio, and ensures post-award requirements are met* Works independently in aiding and monitoring of sponsored agreements during close out while adhering to University, State and Federal policies* This position plays an important role in post-award Administration in providing support to ensure proper award setup, budgets, allowable expenses, cost transfers and effort reporting* Performs post-award functions, including award setup, budget distributions, expense monitoring, labor distribution transfers and associated communications with stakeholders, and re-budgeting* Review and approves Payroll Accounting Adjustments and associated communications with customers, re-budgeting* Review and approves expense transactions and journal/cost transfer entries to ensure accuracy and completeness* Review and approves Petty Cash requests* Review and approve Sponsored program travel for completeness and accuracy* Collaboratively assesses needs with Sr. Manager, Research Administration and resolves issues of the principal investigator related to grant accounting; performs analysis and support for projects* Ensures high quality and efficient service to the departmental research community* This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.***This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.*****Core Qualifications:** * Bachelor’s degree in relevant field* Minimum 5 years of relevant experience* Knowledge of business and management principles.* Ability to direct, manage, implement, and evaluate department operations.* Ability to establish department goals, and objectives that support the strategic plan.* Ability to effectively plan, delegate and/or supervise the work of others.* Ability to lead, motivate, develop, and train others.The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.