Sponsored Contracts Administrator

UTHealth Houston; Houston (TX); Hybrid; USD 80,000 - 120,000; Full time

Benefits offered by this job

100% paid medical premiums

Generous time off

Longevity Pay

Retirement plan

Job summary

UTHealth Houston in Houston, TX seeks a Sponsored Contracts Administrator to negotiate and administer a wide range of research agreements, including sponsored research agreements, clinical trial agreements, subawards, and data use agreements. You will redline language, craft solutions, and coordinate with faculty, SPA, OTM, CPHS, and sponsors to ensure compliance and alignment with project goals.

This role follows a Monday–Friday schedule with hybrid work options and offers a comprehensive

Qualifications

• Bachelor's Degree required; Doctorate in life science or JD preferred.
• 2+ years of experience in research administration or contract negotiation; degrees may substitute.

Responsibilities

• Review, redline, and negotiate complex research agreements, including sponsored and clinical trial agreements.
• Coordinate internal discussions between SPA and OTM and attend PI meetings to assess relationships.
• Collaborate with departments, Legal Affairs, CPHS, Procurement, and UT System to resolve IP, data/materials, and regulatory issues.
• Serve as SME for grants and non-standard contracts to ensure consistent IP and data terms.
• Gather project details from faculty and administrators and draft language for unique agreements.
• Coordinate project account setup with the post‑award team for timely implementation.
• Participate in trainings to educate staff on IP, data ownership, and contractual policies.

Skills

Contract negotiation

Risk assessment

Regulatory compliance

Relationship-building

Cross-functional collaboration

Education

Bachelor's Degree

Doctorate or JD preferred

Job description

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Sponsored Contracts Administrator

Join UTHealth Houston's Sponsored Projects Administration team and play a key role in advancing biomedical research, clinical innovation, and academic discovery across seven schools and multiple research institutes. As the primary negotiator and administrator for a diverse portfolio of research-related agreements, you will collaborate with investigators, department administrators, sponsors, industry representatives, and institutional stakeholders to review, negotiate, and execute complex contracts, including sponsored research agreements, clinical trial agreements, subawards, data use agreements, material transfer agreements, and collaborative research arrangements.

This role offers the opportunity to work on cutting‑edge research initiatives while applying expertise in contract negotiation, risk assessment, research compliance, intellectual property, and regulatory requirements. Ideal candidates enjoy problem‑solving, relationship‑building, and managing a high‑volume workload in a collaborative, mission‑driven environment. The position follows a Monday‑Friday schedule and is eligible for a hybrid work arrangement in accordance with departmental and university guidelines.

Once you join us you won't want to leave.

It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full‑time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees!

As a world‑renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary:

The Sponsored Contracts Administrator independently reviews, drafts, and negotiates a wide range of complex research agreements, including sponsored research agreements, subawards, investigator‑initiated clinical trial agreements, and collaborative research arrangements. Many of these agreements involve nuanced issues such as atypical intellectual property (IP) terms, ownership and use of data and materials, and regulatory obligations. This position applies working knowledge of research compliance, contract law (including IP law), and institutional policy to redline contract language, craft innovative solutions, and provide strategic input. Collaborates closely with faculty, departmental administrators, and internal stakeholders to ensure agreements align with project goals and institutional standards.

Position Key Accountabilities:

• Independently reviews, drafts, redlines, and negotiates complex research agreements, including but not limited to collaboration agreements, sponsored research agreements, investigator‑initiated clinical trial agreements, subawards, material transfer agreements, data use agreements, fee‑for‑service agreements, and other non‑standard agreements. Places strict focus on protecting the university, its assets, and its faculty. Ensures compliance with federal, state, UT System, institutional policies, regulatory obligations, and risk tolerance, particularly regarding intellectual property (IP), data/materials ownership, and compliance requirements.
• Coordinates internal discussions between Sponsored Projects Administration (SPA) and the Office of Technology Management (OTM) and attends meetings with Principal Investigators (PIs) to assess the relationship between the PI, commercial entities, and the university. Determines appropriate intellectual property (IP) agreement terms and secures the necessary approvals.
• Collaborates with schools/departments, Legal Affairs, OTM, Committee for the Protection of Human Subjects (CPHS), Procurement, and UT System to resolve research contract‑related issues related to IP, data/materials ownership, and regulatory compliance
• Serves as a subject matter expert for the Grants and Award Management team by reviewing non‑standard grants and contracts to ensure appropriate IP and data/materials terms are included and consistent across documents. Assists in revising language to meet institutional standards
• Engages with faculty and departmental administrators to gather project details and ensure contract terms meet research/scientific, financial, regulatory, and other compliance needs. Gains and understanding of the research project to draft original language for unique agreements, with appropriate and favorable terms, and leads negotiations with external sponsors and collaborators.
• Coordinates project account setup with the post‑award team to ensure timely and accurate implementation of sponsored agreements
• Participates in on‑campus trainings and forums to educate faculty and administrators on IP, data/materials ownership, and other contractual policies and procedures
• Develops and maintains working knowledge of research compliance, contract law (including IP law), and institutional policy. Participates in internal process improvement efforts.
• Performs other duties as assigned.

Certification/Skills:

• None

Minimum Education: Bachelor's Degree required Doctorate Degree in a life science or JD preferred Minimum Experience: 2 years of experience in research/research administration or research/healthcare contract negotiation. required May substitute required experience with equivalent years of education beyond the minimum education requirement.

Physical Requirements

Security Sensitive

This position is a security‑sensitive position pursuant to Texas Education Code 51.215 and Texas Government Code 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R.

• 51.215 and Texas Government Code
• 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code
• 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R.
• 791.4. Residency Requirement:

Employees must permanently reside and work in the State of Texas.