Research Contracts Analyst, Research Administration (Hybrid)

Utmb; Galveston (TX); Hybrid; USD 65,000 - 90,000; Full time

Job summary

UTMB Health seeks a Research Contracts Analyst in Research Administration to negotiate and manage extramurally funded agreements, coordinating with UT System GC and OSP to ensure compliance with policy and sponsor requirements. The role supports budgeting, subcontracting, and project setup within University systems.

The position emphasizes a hybrid work arrangement and experience in contract administration, providing guidance to principal investigators and ensuring timely execution of amendments

Qualifications

• Bachelor’s degree or equivalent and three years related experience.
• Ability to negotiate extramurally funded agreements.
• Experience drafting and negotiating subrecipient agreements.
• Familiarity with federal, state, and institutional contract regulations (HIPAA, Debarment, COI).

Responsibilities

• Negotiates and issues standard extramurally funded agreements with subrecipients.
• Drafts, issues, and negotiates subrecipient agreements per sponsor requirements.
• Coordinates with General Counsel and OSP on non-standard language.
• Ensures compliance with UT System policies and Texas law.
• Manages amendments and modifications to contracts.

Skills

Contract negotiation

Budget analysis

Communication

Education

Bachelor's degree or equivalent

Tools

PeopleSoft

Job description

Research Contracts Analyst, Research Administration (Hybrid)

• Bachelor's degree or equivalent and three years related experience.

Job Description:

Negotiates standard extramurally funded agreements and / or issues subcontracts to subrecipient partners on behalf of University, with support from UT System's Office of General Counsel and OSP management, to ensure compliance with University and UT System policies and procedures and meet sponsor's requirements and deadlines.

Job Duties:

• Ensures all contracts and subrecipient agreements are in conformity with institutional and UT System’s guidelines and the laws of the State of Texas
• Drafts, issues, and negotiates all outgoing subrecipient agreements in accordance with sponsor and institutional requirements.
• Assists department in issuing a requisition for a blanket purchase order to render payments to subrecipients that ensures proper F&A collection for the University and PeopleSoft coding for future indirect cost rate negotiations with federal government.
• Prepares private industry budget loads for Project Set-Up in PeopleSoft.
• Resolves contractual and budget problems between sponsor, principal investigator and University.
• Interacts with UT System’s Office of General Counsel and sponsor’s attorney regarding any non-standard language to resolve agreement issues.
• Reviews study requirements, analyzes needs & modifies standard agreement formats and other pertinent agreement attachments.
• Keeps abreast of and incorporates new contract language associated with federal, state, and institutional laws and regulations i.e. HIPAA, Debarment, and Conflict of Interest.
• Provides support to principal investigator in resolution of issues related to agreements. This task includes, but is not limited to, serving as a resource to principal investigator, providing expertise, and offering the benefit of professional development training/education in research administration
• Processes all amendment and /or modifications and resolves any issues related to execution of changes
• Ensures all institutional approvals are in place as required by sponsors for issues such as human subjects use, animal use, biohazard materials, recombinant DNA, etc.
• Ensures application of the correct F&A rate, where appropriate.
• Attends workshops/conferences and reads newsletters/bulletins as part of a continuing education process.
• Adheres to internal controls and reporting structure.

Marginal or Periodic Job Functions:

Performs related duties as required.

Equipment:

Standard office equipment.

Working Environment/ Location of Position:

Standard office environment.

Salary Range:

Commensurate with experience.

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.