Associate Business Contracts Officer

University of Texas; Austin (TX); On-site; USD 108,000 - 180,000; Full time

Benefits offered by this job

Health benefits

Tuition assistance

Library access

LinkedIn Learning access

Flexible spending accounts

Job summary

The University of Texas at Austin is seeking an Associate Business Contracts Officer to provide advanced contract administration for technology agreements, software licenses, and related documents. The role reports to the Business Contracts Administrator and requires strong legal and negotiating skills.

Active Texan bar licensure and 10+ years of legal experience in contract lifecycle management are essential.

Qualifications

• Juris Doctor and licensure by Texas state bar.
• 10+ years of legal experience.
• Experience in contract administration and procurement at higher education or government.

Responsibilities

• Provide contract administration for routine and complex technology contracts, including software licenses and SaaS.
• Draft and create contracts for goods/services and nondisclosure.
• Interpret and advise on FERPA, HIPAA, GDPR, data use, IP, and accessibility.
• May supervise at least one direct report in contract review and negotiation.
• Develop and present contract workshops for university administrators.
• Maintain and develop policies related to technology contracts and stay updated on regulatory changes.
• Ensure compliance with Texas and federal laws, Regents' Rules, and university policies.
• Collaborate with departments and vendors to align contracts with business objectives.

Skills

Contract administration

Independent worker

Analytical thinking

Excellent communication

Microsoft Office

Education

Juris Doctor and Texas bar licensure

Tools

Microsoft Office

Job description

Job Posting Title: Associate Business Contracts Officer

Hiring Department: Business Contracts

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: AUSTIN, TX

Job Details: General Notes The Business Contracts Office provides review, approval, and execution of business contracts required for the procurement of services for The University of Texas at Austin and provision of services by the university. For more information on Business Contracts, please visit: https://businesscontracts.utexas.edu/ Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.

Benefits

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• Free access to UT Austin's libraries and museums with staff ID card
• Expansive employee discount program including athletic tickets
• Tuition assistance
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Flexible spending account options for medical and childcare expenses
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Generous paid vacation, sick time, and holidays
• Voluntary Vision, Dental, Life, and Disability insurance options

No sponsorship Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose We are seeking a Associate Business Contracts Officer. The selected candidate will report to the Business Contracts Administrator and provide advanced contract administration work that includes development, evaluation, drafting, and negotiation of technology contracts that vary in scope and degree of complexity.

Responsibilities

• Provide contract administration (develop, review, negotiate, and/or revise) all manner of routine and complex technology contracts including software licenses, end user licenses, enterprise licenses, software-as-a-service contracts, clickwrap terms, terms of service, privacy policy terms, service level agreements, data-use, and master agreements for technology services and products.
• Draft and create other contracts for the purchase of goods and services, revenue generation, and nondisclosure.
• Research, interpret, advise, and provide guidance on management of contractual obligations as well as legal risks and business terms including FERPA, HIPAA, GDPR, Data Use, Intellectual Property, and accessibility.
• May support and manage at least one direct report responsible for the review and negotiation of routine technology contracts.
• Develop, and present contract workshops to educate the University administrators on current technology contracting policies and procedures.
• Assist in the maintenance and development of policies and procedures related to administration of technology contracts.
• Remain up-to-date on legal/regulatory updates affecting technology contracts.
• Ensure compliance with applicable Texas and federal laws, Regents' Rules, and University policies.
• Work with University departments, administration and attorneys to ensure contracts meet business objectives, while complying with applicable procurement and contracting procedures.
• Apply contract formation knowledge to independently address a variety of contract issues.
• Analyze business and legal issues in proposed contracts, consult with Business Contracts Administrator and work cross functionally with legal colleagues, subject matter experts, applicable departments (i.e., Legal Affairs, Office of Risk Management, IT etc.) and vendor as needed, in order to resolve challenges, achieve business objectives, and manage risk.
• Coordinate between the Business Contracts Office and (a)Central Procurement for procurement review, (b) Information Security Office (ISO) for data security review, and (c) ADA for disability accessibility review.
• Other related functions as assigned.

Required Qualifications

• Juris Doctor and licensure by Texas state bar.
• 10+ years of legal experience.
• Work experience in: (1) contract administration (negotiate, develop, review, revise and amend terms and conditions) of technology contracts; (2) work in all phases of contract lifecycle (i.e. bid posting, vendor selection, contract administration, monitoring and archiving); (3) interpretation and application of laws, regulations, policies, and procedures related to contracting and procurement at an institution of higher education or governmental agency.
• Also required: (1) commitment to accuracy and attention to detail; (2) ability to work as both independently and a team member; (3) strong critical thinking and analytical skills; (4) excellent communication (both oral and written) and interpersonal skills; (5) proficiency with standard office equipment and Microsoft Office products; and (6) excellent, ability to manage multiple projects at once, follow through and meet deadlines.

Preferred Qualifications

• Undergraduate or advanced degree in the areas of computer science, data science, or mathematics.
• Knowledgeable and experienced in contract law and commercial contract negotiations.
• 10 + years' of work experience.
• Licensed to practice law in Texas, or ability to be licensed in Texas within one-year of hire.
• Previous experience at a Texas institution of higher education, or Agency of the State of Texas.

Salary Range $180,000

Working Conditions Standard office Keyboard Manual dexterity Climbing of stairs Required

Materials

• Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Comments and Inquiries: Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus