Research Contracts Analyst, Research Administration (Hybrid)

The University of Texas Medical Branch; Galveston (TX); On-site; USD 80,000 - 110,000; Full time

Job summary

The University of Texas Medical Branch (UTMB Health) invites an experienced contracts professional to join our team in Galveston. You will negotiate standard extramurally funded agreements and subcontracts on behalf of the University, with support from the UT System's Office of General Counsel and OSP management.

You will ensure compliance with University and UT System policies, draft and issue subrecipient agreements, manage budgets, and resolve contract issues while staying current on HIPAA

Qualifications

• Bachelor's degree or equivalent and three years related experience.

Responsibilities

• negotiates standard extramurally funded agreements and/or issues subcontracts on behalf of the University with support from UT System's Office of General Counsel and OSP management.
• Ensures all contracts and subrecipient agreements conform to institutional and UT System guidelines and laws of Texas.
• Drafts, issues and negotiates outgoing subrecipient agreements per sponsor and institutional requirements.
• Assists department with requisition for blanket purchase orders to render payments to subrecipients and proper F&A collection.
• Prepares private industry budget loads for Project Set-Up in PeopleSoft.
• Resolves contractual and budget problems between sponsor, PI and University.
• Interacts with UT System’s Office of General Counsel and sponsor’s attorney on non-standard language.
• Reviews study requirements, analyzes needs and modifies standard agreement formats and attachments.
• Keeps abreast of and incorporates new contract language related to HIPAA, Debarment, and Conflict of Interest.
• Provides support to the principal investigator in issue resolution related to agreements.

Skills

Contract negotiation

Subrecipient agreements

Budgeting

PeopleSoft

Policy compliance

Education

Bachelor's degree

Tools

PeopleSoft

F&A rate negotiation

Job description

• Bachelor's degree or equivalent and three years related experience.

Minimum Qualifications

• Bachelor's degree or equivalent and three years related experience.

Job Description

Negotiates standard extramurally funded agreements and / or issues subcontracts to subrecipient partners on behalf of University, with support from UT System's Office of General Counsel and OSP management, to ensure compliance with University and UT System policies and procedures and meet sponsor's requirements and deadlines.

Job Duties

• Ensures all contracts and subrecipient agreements are in conformity with institutional and UT System’s guidelines and the laws of the State of Texas
• Drafts, issues, and negotiates all outgoing subrecipient agreements in accordance with sponsor and institutional requirements.
• Assists department in issuing a requisition for a blanket purchase order to render payments to subrecipients that ensures proper F&A collection for the University and PeopleSoft coding for future indirect cost rate negotiations with federal government.
• Prepares private industry budget loads for Project Set-Up in PeopleSoft.
• Resolves contractual and budget problems between sponsor, principal investigator and University.
• Interacts with UT System’s Office of General Counsel and sponsor’s attorney regarding any non-standard language to resolve agreement issues.
• Reviews study requirements, analyzes needs & modifies standard agreement formats and other pertinent agreement attachments.
• Keeps abreast of and incorporates new contract language associated with federal, state, and institutional laws and regulations i.e. HIPAA, Debarment, and Conflict of Interest.
• Provides support to principal investigator in resolution of issues related to agreements. This task includes, but is not limited to, serving as a resource to principal investigator, providing expertise, and offering the benefit of professional development training/education in research administration
• Processes all amendment and /or modifications and resolves any issues related to execution of changes
• Ensures all institutional approvals are in place as required by sponsors for issues such as human subjects use, animal use, biohazard materials, recombinant DNA, etc.
• Ensures application of the correct F&A rate, where appropriate.
• Attends workshops/conferences and reads newsletters/bulletins as part of a continuing education process.
• Adheres to internal controls and reporting structure.

Marginal or Periodic Job Functions

• Performs related duties as required.

Equipment

Standard office equipment.

Working Environment/ Location of Position

Standard office environment.

Salary Range

Commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Galveston

Work Locations

0156 - Rebecca Sealy Hosp

Job

Research Academic & ClinicalRegular

Employee Status

Non-Manager

Job Level

Day Shift

Job Posting

Aug 18, 2026, 10:13:27 AM