Specialist, Time & Attendance

CHANEL; Fort Washington (MD); Hybrid; USD 69,000 - 102,000; Full time

Benefits offered by this job

Wellbeing resources

Paid time off

401K

Healthcare benefits

Employee assistance program

Job summary

CHANEL is seeking a Payroll Timekeeping Specialist to support accurate timekeeping and payroll operations, serving as a key contact for employees and managers. You will review adjustments, audit time-off, and ensure data is ready for payroll processing, while partnering with the payroll team to improve accuracy and user experience.

You will guide users on timekeeping policies and system navigation, maintain documentation, and participate in audits and process improvements to meet business needs.

Qualifications

• Experience with UKG Pro or similar timekeeping systems.
• Understanding of payroll processing and timekeeping.
• Strong Excel and Microsoft Office skills.
• Analytical mindset with ability to work with large data sets.

Responsibilities

• Support accurate, timely timekeeping and payroll operations across the organization.
• Resolve timekeeping questions and process adjustments in line with policies and payroll deadlines.
• Audit time-off, attendance, and leave balances for discrepancies.
• Guide employees and managers on timekeeping processes and system navigation.

Skills

UKG Pro

Payroll knowledge

Excel/Office

Data analysis

Input/Output

Large data sets

Education

AS/AA in Accounting, Business Administration, HR or related

Tools

UKG Pro Workforce Dimension

Job description

Specialist, Time & Attendance

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to CHANEL.

About the role:

CHANEL Finance Division is looking to add a Payroll Timekeeping Specialist to the team. The Payroll Timekeeping Specialist will play an important role in supporting accurate, timely, and compliant timekeeping and payroll operations across the organization. This role serves as a key point of contact for employees and managers, helping to resolve timekeeping questions, review and process adjustments, monitor outstanding requests, and ensure that time and attendance data is complete and ready for payroll processing. Working closely with Payroll team members and system partners, the Payroll Timekeeping Specialist will help strengthen day-to-day operations, improve data accuracy, and support a positive employee and manager experience.

What impact you can create at CHANEL:

• Monitor and manage the Time Off inbox, providing timely, professional support to employees and managers.
• Review, process, and track timesheet adjustments in accordance with company policies, required approvals, and payroll deadlines.
• Audit time-off, attendance, and leave balances to identify discrepancies, missing transactions, and exceptions requiring resolution.
• Monitor outstanding time-off and timesheet requests and follow up with employees and managers to ensure prompt action and approval.
• Validate timekeeping data before payroll processing and communicate identified issues to the Payroll Specialist and Payroll Manager.
• Guide employees and managers on timekeeping processes, time-off policies, and system navigation.
• Maintain accurate and complete documentation of adjustments, approvals, and employee communications.
• Partner with Payroll system administrators to resolve timekeeping issues, improve data accuracy, and enhance the user experience.
• Support periodic audits, reporting, system testing, and time-and-attendance process improvement initiatives.
• Provide support for ad hoc projects and other payroll or timekeeping-related activities as needed.

You are energized by:

• Delivering responsive, employee-focused support and helping resolve timekeeping concerns.
• Making processes work effectively for timekeeping system users.
• Working with systems, data, and process workflows.
• Building expertise and becoming a trusted resource for employees, managers, and internal partners.
• Applying strong organizational skills and attention to detail in a deadline-driven environment.
• Handling confidential employee information with discretion and professionalism.
• Contributing to special projects, process improvements, and evolving business needs.

What you will bring to the team:

• Experience in UKG Pro, UKG Pro Workforce Dimension a plus
• Basic understanding of Payroll processing & Timekeeping practices
• Microsoft Excel and Microsoft Office expertise.
• A technical mind: strong understanding of “input/output”
• Comfort with analyzing large data sets
• AS/AA in Accounting, Business Administration, Human Resources or Related Finance field preferred

Position Logistics:

• Partially Remote: Role requires a minimum of three days in-person office presence at our Piscataway, NJ office.

Compensation:

The anticipated base salary range for this position is $68,600- $102,100. Base salary is one component of the total compensation for this position. Other forms of variable pay [may/will] be offered for this position. Other components [may/will] include bonus potential, benefits, and/or perks.

Benefits and Perks:

• Wellbeing resources include dedicated paid time off for wellbeing (2 week Corporate Disconnect) and a Wellbeing fund
• Family and care giving benefits (inclusive of parental leave, fertility support, MilkStork, and Care.com Membership)
• Generous paid time off policies to include vacation, holiday, sick and volunteer days
• 401K and other incentives
• Robust healthcare offerings; medical, dental, vision, MDLIVE (virtual care), One Medical, Flexible Spending Accounts (Health Care & Dependent Care), Health Savings Account and Employee Assistance Program
• Life insurance, Accidental Death & Dismemberment, Short Term Disability, Long Term Disability, Health Advocate, International Business Travel Accident & Medical, and Commuter Transit & Parking

Additional Information:

Chanel is a private company whose values are grounded in creating the conditions for people to perform at their best and feel fulfilled and confident in their work. We offer a unique work environment where individuals are encouraged to better understand the brand, the business, and motivations, so that together we can unlock the possibilities of growth. This is reflected in:

Diversity and Inclusion:

• At CHANEL, we are intentional in promoting Diversity & Inclusion. We foster respect, empathy and dignity for all. We believe strongly that the diversity of our people across the full spectrum of human differences is essential to our organisation and the connections we have with each other and our clients.
• We offer Employee Resource Groups in the US that are voluntary, open to all, employee-led groups formed around a shared identity or lived experience, whose aim is to foster a diverse, inclusive, and equitable community aligned with the values and missions of the communities they support.

Chanel Community:

• CHANEL Community empowers our employees to channel their passions, talents and sense of purpose to contribute to and learn from our communities.
• Employees are encouraged to take time off annually to volunteer through CHANEL Community. CHANEL also matches employee donations to select charitable organizations.

Sustainability:

• CHANEL Mission 1.5° is our climate action plan. It is focused on transforming the business in line with the ambitions of the Paris Agreement on climate change to limit the average global mean temperature increase to 1.5 degrees Celsius above preindustrial levels.
• Employees are encouraged to contribute to our US Sustainability efforts at the corporate level and within the divisions, through organized taskforces and initiatives.

Arts and Culture:

• We are committed to extending our legacy of cultural engagement. Global support includes the CHANEL Culture Fund, which supports a select group of leading art culture institutions across the globe, and the CHANEL Next Prize for the next generation of creative talent. US support currently includes Annual sponsorship of the MoMA film program, Tribeca Film Festival programs and Through Her Lens, Support of the Academy Gold Fellowship for Women and Sponsorship of the BAAND Together Dance Festival at Lincoln Center.

Fondation Chanel :

• Since 2011, Fondation CHANEL’s mission is for women and girls to be free to shape their own destiny. Through multi-year partnerships with financial and technical support, Fondation CHANEL is committed to improving the safety and autonomy of women and adolescent girls around the world, impacting over a million women and girls in its first 10 years.
• For more information, please navigate to the Fondation Chanel website here

Career and Leadership Development:

• We have dedicated in-house teams focused on supporting the onboarding of employees, developing leadership skills via custom programs like Imagine Chanel People, Heart of Leadership and group and individual coaching, and blended online and live classes offered on our Bloom platform and by skilled trainers, such as Shape Your Career, to develop career building skills.

*Chanel, Inc. benefits and perks are dependent on eligibility and subject to modification by Chanel at any time.