Specialist, Payroll

CHANEL; Fort Washington (MD); Hybrid; USD 69,000 - 102,000; Full time

Benefits offered by this job

Wellbeing resources

Parental leave and family benefits

401K and incentives

Comprehensive healthcare offerings

Life insurance and disability

Job summary

CHANEL is seeking a Payroll Specialist to join the Finance Division. This role ensures accurate, timely payroll processing across the organization and supports data integrity within internal controls.

You will handle Workday integrations, HRIS data validation, garnishments, and post-payroll tasks, while delivering excellent employee service and meeting tight deadlines in a partially remote environment at our Piscataway, NJ office.

Qualifications

• Experience in Ulti-Pro, Kronos and Workday.
• Basic understanding of Payroll processing.
• Knowledge of state and federal payroll and tax regulations.
• Microsoft Excel and Microsoft Office expertise.
• A technical mind: strong understanding of input/output.
• Comfort with analyzing data.
• AS/AA in Accounting or Related Finance field.

Responsibilities

• Daily review of incoming Workday integration data and corrective actions.
• Provide excellent employee service by resolving payroll inquiries promptly.
• Gather and prepare data for payroll processing via US Payroll channels.
• Run integrations between timekeeping and payroll systems to transfer hours.
• Review changes for accuracy with HR partners for data validation.
• Review payroll pre-check reports for discrepancies and resolve.
• Maintain data integrity between HRIS and payroll systems.
• Prepare SOPs for daily/weekly/monthly tasks.
• Set up garnishments and post-payroll tasks like deferred comp funding.
• Support ad-hoc payroll projects as needed.

Skills

Ulti-Pro

Kronos

Workday

Education

AS/AA in Accounting or related finance field

Tools

Microsoft Excel

Microsoft Office

Job description

Specialist, Payroll

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to CHANEL.

About the role:

The CHANEL Finance Division is seeking a Payroll Specialist to join the team. This role is an important partner in supporting accurate, timely, and compliant payroll operations across the organization. The Payroll Specialist will help ensure employee and payroll data is processed with precision, inquiries are addressed with care and responsiveness, and key payroll activities are completed in alignment with internal controls, established timelines, and CHANEL’s commitment to operational excellence.

What impact you can make at CHANEL:

• Daily review of incoming Workday integration data - Researching and applying corrective action as needed
• Providing excellent employee service – supporting/resolving all payroll related inquiries promptly
• Gathering incoming data for payroll preparation via US Payroll email inbox or Teams group channels
• Running integrations between timekeeping system and payroll processing system to transfer hours
• Reviewing Job, compensation and employee address changes for accuracy – working with HR partners for data validation
• Reviewing payroll pre-check report information for discrepancies – researching and providing resolution as needed
• Engaging between HRIS and payroll systems to maintain data integrity
• Preparation of SOPs related to daily, weekly or monthly tasks
• Garnishment set up
• Post payroll tasks including deferred comp funding, post close report validation etc.
• Support ad-hoc projects as requested

You are energized by:

• Delivering accurate and timely payrolls
• Engaging and supporting employees’ inquiries
• Meeting tight deadlines
• Providing accurate payroll prep data, showcasing excellent attention to details
• Demonstrating organizational skills
• Maintaining confidentiality
• Supporting ad-hoc projects as needed

What you will bring to the team:

• Experience in Ulti-Pro, Kronos and Workday
• Basic understanding of Payroll processing
• Knowledge of state and federal payroll and tax regulations
• Microsoft Excel and Microsoft Office expertise.
• A technical mind: strong understanding of “input/output”
• Comfort with analyzing data
• AS/AA in Accounting or Related Finance field

Position Logistics:

• Partially Remote: Role requires a minimum of three days in-person office presence at our Piscataway, NJ office.

Compensation: The anticipated base salary range for this position is $68,600 through $102,100. Base salary is one component of the total compensation for this position. Other forms of variable pay [may/will] be offered for this position. Other components [may/will] include bonus potential, benefits, and/or perks.

Benefits and Perks:

• Wellbeing resources include dedicated paid time off for wellbeing (2 week Corporate Disconnect) and a Wellbeing fund
• Family and care giving benefits (inclusive of parental leave, fertility support, MilkStork, and Care.com Membership)
• Generous paid time off policies to include vacation, holiday, sick and volunteer days
• 401K and other incentives
• Robust healthcare offerings; medical, dental, vision, MDLIVE (virtual care), One Medical, Flexible Spending Accounts (Health Care & Dependent Care), Health Savings Account and Employee Assistance Program
• Life insurance, Accidental Death & Dismemberment, Short Term Disability, Long Term Disability, Health Advocate, International Business Travel Accident & Medical, and Commuter Transit & Parking

Additional Information:

Chanel is a private company whose values are grounded in creating the conditions for people to perform at their best and feel fulfilled and confident in their work. We offer a unique work environment where individuals are encouraged to better understand the brand, the business, and motivations, so that together we can unlock the possibilities of growth. This is reflected in:

Diversity and Inclusion:

• At CHANEL, we are intentional in promoting Diversity & Inclusion. We foster respect, empathy and dignity for all. We believe strongly that the diversity of our people across the full spectrum of human differences is essential to our organisation and the connections we have with each other and our clients.
• We offer Employee Resource Groups in the US that are voluntary, open to all, employee-led groups formed around a shared identity or lived experience, whose aim is to foster a diverse, inclusive, and equitable community aligned with the values and missions of the communities they support.

Chanel Community:

• CHANEL Community empowers our employees to channel their passions, talents and sense of purpose to contribute to and learn from our communities.
• Employees are encouraged to take time off annually to volunteer through CHANEL Community. CHANEL also matches employee donations to select charitable organizations.

Sustainability:

• CHANEL Mission 1.5° is our climate action plan. It is focused on transforming the business in line with the ambitions of the Paris Agreement on climate change to limit the average global mean temperature increase to 1.5 degrees Celsius above preindustrial levels.
• Employees are encouraged to contribute to our US Sustainability efforts at the corporate level and within the divisions, through organized taskforces and initiatives.

Arts and Culture:

• We are committed to extending our legacy of cultural engagement. Global support includes the CHANEL Culture Fund, which supports a select group of leading art culture institutions across the globe, and the CHANEL Next Prize for the next generation of creative talent. US support currently includes Annual sponsorship of the MoMA film program, Tribeca Film Festival programs and Through Her Lens, Support of the Academy Gold Fellowship for Women and Sponsorship of the BAAND Together Dance Festival at Lincoln Center.

Fondation Chanel :

• Since 2011, Fondation CHANEL’s mission is for women and girls to be free to shape their own destiny. Through multi-year partnerships with financial and technical support, Fondation CHANEL is committed to improving the safety and autonomy of women and adolescent girls around the world, impacting over a million women and girls in its first 10 years.
• For more information, please navigate to the Fondation Chanel website here

Career and Leadership Development:

• We have dedicated in-house teams focused on supporting the onboarding of employees, developing leadership skills via custom programs like Imagine Chanel People, Heart of Leadership and group and individual coaching, and blended online and live classes offered on our Bloom platform and by skilled trainers, such as Shape Your Career, to develop career building skills.

*Chanel, Inc. benefits and perks are dependent on eligibility and subject to modification by Chanel at any time.