Specialist, Sponsorship Fulfillment

Houston Livestock Show and Rodeo; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Houston Livestock Show and Rodeo is seeking a Sponsorship Coordinator to assist the Sponsorship Department with delivering contractual elements, activation plans, and event management. You will manage sponsor assets, ensure exceptional client service, and coordinate with internal and external stakeholders throughout the year.

The role requires a Bachelor's degree or 3+ years in sponsorship or event logistics, plus excellent communication and relationship-building skills, and proficiency in

Qualifications

• Bachelor's degree or equivalent in business administration, sports management, communications, marketing or advertising.
• Or at least three years related experience in sponsorship, event logistics and special event coordination.
• Ability to build and nurture business relationships with advertising and marketing representatives and corporate executives.

Responsibilities

• Assist sponsorship department with delivering contractual elements and activation plans.
• Develop and execute sponsor activation plans and events.
• Manage relationships with internal and external stakeholders.
• Provide excellent client service to sponsors and guests.
• Coordinate sponsor assets and communications.
• Support department operations and reporting.

Skills

Excellent communication

Relationship building

Project management

Event logistics

Education

Bachelor's degree in business administration, sports management, communications, marketing or advertising

Tools

Microsoft Access

Excel

Outlook

PowerPoint

Word

Job description

Responsible for assisting the Sponsorship Department with ensuring the delivery of contractual elements, providing excellent client service, and managing a detail-oriented tracking system for designated sponsor assets. This includes developing and executing activation plans, program and event management, and assist with department operations.. They will manage relationships with a variety of internal and external stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist the account managers with dedicated sponsor assets. These efforts, while benefiting the sponsoring company, also help drive and increase annual Show attendance and promote the Show's Mission.
• Primary contact for daily activation partners and assist the Fulfillment Manager with full show activations. Providing excellent customer service and fulfilling their contractual obligations.
• Planning and execution of annual Sponsor events. Planning and execution of the annual Sponsor Summit, including soliciting Sponsor presentations and working with presenters on the agenda and sponsor engagement.
• Lead the planning and execution of the Rodeo Acts of Kindness program by coordinating sponsor participation, assigning event dates, reviewing activation plans and promotional materials, managing volunteer credentialing, facilitating sponsor communications, and delivering a positive community engagement experience for sponsors and guests.
• Works directly with lead account managers, staff coordinators and committees to provide sponsor and attendees with the best experience at Rodeo Run, Rodeo Roundup, Scholarship Picnic and Downtown Parade.
• Provide sales support to the Sponsorship Department by evaluating market and brand research and generating new inventory ideas and concepts through collaboration with internal and external stakeholders.
• Maintain communication with internal and external stakeholders to promote a high degree of interest, involvement and enthusiasm for the success of Rodeo sponsors and the Sponsorship Department.
• Plan and organize Sponsor networking lunches, special events and occasions to fulfill contractual obligations.
• Support department operations and organization through maintaining accurate records, coordinating internal processes, managing timelines, organizing departmental resources, assisting with reporting and documentation, and providing support to ensure successful execution of show objectives.
• Coordinate delivery of Sponsor assets with other members of the department.
• Provide outstanding client service to sponsors and guests throughout the year.
• Be a team player and contribute to the general success of the Houston Livestock Show and Rodeo across all facets, including helping all team members.
• Other duties and responsibilities as requested or required.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree or equivalent in business administration, sports management, communications, marketing or advertising; or at least three years related experience and/or training in sponsorship, event logistics and special event coordination; or equivalent combination of education and experience. Must have a demonstrated and recognized ability to work at the highest levels with advertising and marketing representatives, corporate executives and marketing partners. Must have the ability to build and nurture business relationships, both internally and externally.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, and technical procedures. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

OTHER SKILLS AND ABILITIES

Must have ability to manage tasks at a high level of proficiency and to utilize state of the art information, presentation and processing technology. Requires expert skills in Microsoft applications including Access, Excel, Outlook, PowerPoint and Word. Requires strong accounting and organizational skills, ability to prioritize and manage multiple tasks simultaneously. Requires excellent telephone and written/oral communication skills. Able to plan and execute projects.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee may be required to sit, stand, climb, balance, stoop, kneel, crouch or crawl. During the Show, the employee may be required to frequently walk to various places on the grounds. The employee may be required to lift and/or move 15 or more pounds. Extended work hours required, especially during peak periods. Some travel required.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be exposed to dust, chemicals and animals at various times.