Specialist, Sponsored Programs

Florida Atlantic University; Boca Raton (FL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plans

Job summary

Florida Atlantic University is seeking a Specialist, Sponsored Programs in Boca Raton, FL, to manage sponsorship activities within the College of Nursing: Research & Scholarship – Administration.

You will handle HR aspects for grant personnel, payroll approvals, and reporting, while ensuring compliance with policies and federal guidelines. The role supports proposal development and interactions with Workday and Banner systems.

Qualifications

• Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.
• Proficient in Microsoft Word, Excel, and Adobe required.
• Excellent organizational, interpersonal, verbal communication, and writing skills required.
• Demonstrates attention to detail, excellent problem-solving skills, and ability to analyze financial data required.
• Strong accounting, financial and analytical skills required.
• Ability to interpret, communicate and apply financial, regulatory, and administrative guidelines of funding opportunity announcements required.
• Valid Florida Driver's License required.

Responsibilities

• Maintain database of all sponsored research activity, including submissions and awards. Update/create reports as needed.
• Serve as HR Partner for hiring of students and any other employees on grants. Advise with hiring new grant personnel and renewals, including contract review, as needed.
• Enter tuition waivers for students on research assignments. Interface with internal systems (Banner) and FAU offices as needed.
• Review and approve payroll submissions for grant-funded hourly employees ensuring compliance with effort reporting requirements.
• Work with suppliers, vendors, consultants, sub-contract awardees for setup in Workday for payment of services.
• Assist faculty with grant proposal documents, deadlines, formatting, technology requirements, and coordination with IRB for approvals, for entry into FAU routing system and submission platforms.
• Prepare grant-related transactions including requisitions, travel authorizations and reimbursements, expense reports, and supplier invoices to properly charge research awards.

Skills

Organizational skills

Verbal communication

Written communication

Analytical thinking

Financial data analysis

Education

Master's degree

Bachelor's degree + 2 years experience

Tools

Workday

Microsoft Word

Excel

Adobe

Job description

Position Summary:

Florida Atlantic University is seeking a Specialist, Sponsored Programs - Boca Raton, FL.

The College of Nursing is known for its commitment to caring science and preparing nurses who are competent, compassionate, and responsive to the health needs of various communities. We support this mission by bringing real-world clinical practice into the academic setting and helping students integrate theory with professional nursing practice

Summary Of Responsibility:

• Maintain database of all sponsored research activity, including submissions and awards. Update/create reports as needed.
• Serve as Human Resource (HR) Partner for hiring of students and any other employees on grants. Advise and assist with hiring new grant personnel and annual renewals, including contract review, as needed. This essential activity requires interface with the internal computer system (Workday) and interacting with FAU HR office as needed.
• Enter tuition waivers for students on research assignments in accordance with university policy. This essential activity requires interface with the internal computer system (Banner) and interacting with FAU Tuition & Billing office as needed.
• Review and approve payroll submissions for grant-funded hourly employees ensuring compliance with effort reporting requirements
• Work with suppliers, vendors, consultants, sub-contract awardees, etc. for set up in Workday for payment of services.
• Assist faculty with various grant proposal documents, including assistance with deadlines, formatting and editing, technology requirements, and coordination with the Institutional Review Board to obtain approvals, for entry into both the FAU internal routing system (Novelution) and official submission platforms, such as ASSIST, Research.gov, and Grants.gov, for review by the Division of Research's Office of Sponsored Programs.
• Prepare grant-related transactions including requisitions, travel authorizations and reimbursements, expense reports, and supplier invoices to properly charge research awards for these activities, ensuring compliance with institutional policies and financial protocols.

• Stay current on federal, state and university research administration policies as they relate to fiscal and personnel matters.
• Ensure research compliance in areas related to each project, including conflict of interest, IRB, IACUC, EH&S, and export control.
• Serve as a member of the Research and Scholarship Forum (RSF) and any other committees as assigned.
• Serves as backup to other team members as needed and other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program.

• Sick Leave Pool Program.

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

• Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.
• Proficient in Microsoft Word, Excel, and Adobe required.
• Excellent organizational, interpersonal, verbal communication, and writing skills required.
• Demonstrates attention to detail, excellent problem-solving skills, and ability to analyze financial data required.
• Strong accounting, financial and analytical skills required.
• Ability to interpret, communicate and apply financial, regulatory, and administrative guidelines of funding opportunity announcements required.
• Valid Florida Driver's License required.

Preferred Qualifications:

• Business Administration or Accounting degree specialization.
• Sound knowledge of federal and NIH policies.
• Demonstrated ability to work independently with minimal supervision and prioritize multiple assignments in a time-sensitive environment.
• Experience with Workday financial management system.
• Two years of experience in sponsored research administration.

Salary:

$50,000 - $65,000 Annually.

College or Department:

College of Nursing: Research & Scholarship - Administration

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2026-09-01