Grants & Sponsored Programs Administrator

Florida Atlantic University; Boca Raton (FL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plans

Job summary

Florida Atlantic University is seeking a Specialist, Sponsored Programs in Boca Raton, FL, to manage sponsorship activities within the College of Nursing: Research & Scholarship – Administration.

You will handle HR aspects for grant personnel, payroll approvals, and reporting, while ensuring compliance with policies and federal guidelines. The role supports proposal development and interactions with Workday and Banner systems.

Qualifications

• Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.
• Proficient in Microsoft Word, Excel, and Adobe required.
• Excellent organizational, interpersonal, verbal communication, and writing skills required.
• Demonstrates attention to detail, excellent problem-solving skills, and ability to analyze financial data required.
• Strong accounting, financial and analytical skills required.
• Ability to interpret, communicate and apply financial, regulatory, and administrative guidelines of funding opportunity announcements required.
• Valid Florida Driver's License required.

Responsibilities

• Maintain database of all sponsored research activity, including submissions and awards. Update/create reports as needed.
• Serve as HR Partner for hiring of students and any other employees on grants. Advise with hiring new grant personnel and renewals, including contract review, as needed.
• Enter tuition waivers for students on research assignments. Interface with internal systems (Banner) and FAU offices as needed.
• Review and approve payroll submissions for grant-funded hourly employees ensuring compliance with effort reporting requirements.
• Work with suppliers, vendors, consultants, sub-contract awardees for setup in Workday for payment of services.
• Assist faculty with grant proposal documents, deadlines, formatting, technology requirements, and coordination with IRB for approvals, for entry into FAU routing system and submission platforms.
• Prepare grant-related transactions including requisitions, travel authorizations and reimbursements, expense reports, and supplier invoices to properly charge research awards.

Skills

Organizational skills

Verbal communication

Written communication

Analytical thinking

Financial data analysis

Education

Master's degree

Bachelor's degree + 2 years experience

Tools

Workday

Microsoft Word

Excel

Adobe

Job description

Florida Atlantic University is seeking a Specialist, Sponsored Programs in Boca Raton, FL, to manage sponsorship activities within the College of Nursing: Research & Scholarship – Administration.

You will handle HR aspects for grant personnel, payroll approvals, and reporting, while ensuring compliance with policies and federal guidelines. The role supports proposal development and interactions with Workday and Banner systems.