Specialist, Scheduling, Transcripts, and Academic Records Suppor

District of Columbia Public Schools; Washington (District of Columbia); On-site; USD 65,000 - 85,000; Full time

Job summary

District of Columbia Public Schools is seeking a Specialist, Scheduling, Transcripts, and Academic Records Support (STARS) within the Office of Social Emotional Academic Development. STARS designs, implements, and monitors scheduling, grading, and graduation verification for grades K-12, reporting to the Director, Scheduling, Transcripts, and Academic Records Support.

The role requires collaboration across DCPS offices, adherence to policies, and ongoing data analysis.

Qualifications

• Bachelor's degree required, three to five years of related work experience preferred.
• Master's degree preferred.
• Experience with academic scheduling, student information systems, and school scheduling is strongly preferred.

Responsibilities

• Implements master scheduling, student scheduling, and grading for assigned schools.
• Supports ongoing data gathering and analysis for internal/external reporting.
• Ensures school staff have guidance, training, and support to complete scheduling and grading tasks.
• Ensures compliance with policies and laws governing grading, scheduling, transcript analysis, and detailing.
• Collaborates with multiple DCPS offices to develop and monitor grading, promotion, scheduling, transcript analysis, and detailing.
• Interacts with urgent requests from DCPS stakeholders.

Education

Bachelor's degree

Master's degree

Job description

Job Title: Specialist, Scheduling, Transcripts, and Academic Records Suppor

Office: Office of Social Emotional Academic Development

TheOfficeofSocial Emotional Academic Developmentworks with the Chancellor to ensure coherence in the educational experience for our students, families, and schools. Our goal is to initiate change and lead DC Public Schools into the highest performing school district in the nation.

Office of SEAD Strategy

Athletics: The Department of Athletics ensures all DCPS students have access to comprehensive and inclusive interscholastic athletics programming designed to increase student satisfaction, improve physical fitness, keep students engaged in school, develop leadership qualities, and provide additional outlets for students to express their unique talents.

Career and Technical Education: Career Education programs provide the academic, technical, and employability skills necessary to succeed in college, careers and to become lifelong learners.This includes JROTC programming.

Postsecondary Success Programs(PSP):PSPincludes programming that prepares students for collegeand career, including Dual Enrollment,AP/IB, SAT/PSAT, School Counseling and Postsecondary Planning, Work-based Learning Opportunities, and Navigator supports.

Graduation Success Initiatives (GSI): GSIconsists of programming designed to keep students on track academically and connected to their school communities.This includes work on AdjustedCohortGraduationRate, New Heightsprograms, OSTP, and Extended Learning programs such as summer school and academic recovery.

Grade Level Academies: Sixth and Ninth Grade Academies in DCPS provide rich, responsive, and well-rounded educational experiences for students during key transition years to promote success.

Scheduling, Transcripts, and Academic Records Support (STARS): STARS is responsible for supporting and monitoring DCPS schools in four areas: scheduling, grading, graduation, and the development and distribution of accurate student records.

Data, Strategy, and Operations (DSO): DSO supports the division through the management of budgets, data reporting and analysis, and special projects that support the division’s key priorities in alignment with the strategic plan including policies and associated guidance.

Scheduling, Transcripts, and Academic Records Support (STARS) is a team within the Division of SEAD Strategy. STARS plays a critical role in DCPS’s efforts to design, implement, and monitor scheduling, grading, and graduation verification. The Specialist, Scheduling, Transcripts, and Academic Records Support helps implement the program strategy on scheduling, grading, and graduation verification for grades K-12.

Pursuant to Chapter 4 of the D.C. Personnel Regulations, the School Safety Omnibus Amendment Act (SSOAA), Title 6-B, Chapter 4 of the DC Municipal Regulations, and the Criminal Background Checks for the Protection of Children Act; in addition to the general suitability screening, individuals applying for or occupying DCPS Central Services positions are subject to the following checks and tests: Criminal background check; Sex Offender Registry check; Consumer credit check (as applicable).

Position Overview

TheOfficeofSocial Emotional Academic Developmentworks with the Chancellor to ensure coherence in the educational experience for our students, families, and schools. Our goal is to initiate change and lead DC Public Schools into the highest performing school district in the nation.

Office of SEAD Strategy

• Athletics: The Department of Athletics ensures all DCPS students have access to comprehensive and inclusive interscholastic athletics programming designed to increase student satisfaction, improve physical fitness, keep students engaged in school, develop leadership qualities, and provide additional outlets for students to express their unique talents.

• Career and Technical Education: Career Education programs provide the academic, technical, and employability skills necessary to succeed in college, careers and to become lifelong learners.This includes JROTC programming.

• Postsecondary Success Programs(PSP):PSPincludes programming that prepares students for collegeand career, including Dual Enrollment,AP/IB, SAT/PSAT, School Counseling and Postsecondary Planning, Work-based Learning Opportunities, and Navigator supports.

• Graduation Success Initiatives (GSI): GSIconsists of programming designed to keep students on track academically and connected to their school communities.This includes work on AdjustedCohortGraduationRate, New Heightsprograms, OSTP, and Extended Learning programs such as summer school and academic recovery.

• Grade Level Academies: Sixth and Ninth Grade Academies in DCPS provide rich, responsive, and well-rounded educational experiences for students during key transition years to promote success.

• Scheduling, Transcripts, and Academic Records Support (STARS): STARS is responsible for supporting and monitoring DCPS schools in four areas: scheduling, grading, graduation, and the development and distribution of accurate student records.

• Data, Strategy, and Operations (DSO): DSO supports the division through the management of budgets, data reporting and analysis, and special projects that support the division’s key priorities in alignment with the strategic plan including policies and associated guidance.

Scheduling, Transcripts, and Academic Records Support (STARS) is a team within the Division of SEAD Strategy. STARS plays a critical role in DCPS’s efforts to design, implement, and monitor scheduling, grading, and graduation verification. The Specialist, Scheduling, Transcripts, and Academic Records Support helps implement the program strategy on scheduling, grading, and graduation verification for grades K-12.

Pursuant to Chapter 4 of the D.C. Personnel Regulations, the School Safety Omnibus Amendment Act (SSOAA), Title 6-B, Chapter 4 of the DC Municipal Regulations, and the Criminal Background Checks for the Protection of Children Act; in addition to the general suitability screening, individuals applying for or occupying DCPS Central Services positions are subject to the following checks and tests: Criminal background check; Sex Offender Registry check; Consumer credit check (as applicable).

The Specialist, Scheduling, Transcripts, and Academic Records Support will report to the Director, Scheduling, Transcripts, and Academic Records Support .

Essential Duties and Responsibilities

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned.

• Implements the processes for master scheduling, student scheduling, and grading for assigned schools.

• Supports with the ongoing gathering and analysis of data for internal and external reporting; and evaluates effectiveness of programs and special projects towards meeting established goals and objectives.

• Ensures school-based stakeholders have the guidance, training, and support necessary to successfully complete all required scheduling and grading tasks; and identifies and communicates additional needs as they arise.

• Ensures that school- based staff adhere to policies and laws that govern grading and scheduling, as well as transcript analysis and detailing.

• Collaborates with other divisions to develop, implement, and monitor grading, promotion, scheduling, transcript analysis, and detailing namely, but not limited to: Office of Schools, Office of Teaching and Learning, Office of Data and Technology, Office of Operations, Office of Integrity, and the Office of General Counsel.

• Interacts with and responds effectively to urgent requests from multiple internal and external DCPS stakeholders.

Qualifications

• Bachelor's degree and three to five years of related work experience.
• Master's degree preferred.
• Previous exposure to or experience in education, administration, and/or leadership strongly preferred.
• Experience in supporting schools and facilitating professional development, training, and workshops preferred.
• Experience with academic scheduling, student information systems, and school scheduling strongly preferred。

DCPS Values

• STUDENTS FIRST: We recognize students as whole children and put their needs first in everything we do.
• COURAGE: We have the audacity to learn from our successes and failures, to try new things, and to lead the nation as a proof point of PK-12 success.
• EQUITY: We work proactively to eliminate opportunity gaps by interrupting institutional bias and investing in effective strategies to ensure every student succeeds.
• EXCELLENCE: We work with integrity and hold ourselves accountable for exemplary outcomes, service, and interactions.
• TEAMWORK: We recognize that our greatest asset is our collective vision and ability to work collaboratively and authentically.
• JOY: We enjoy our collective work and will enthusiastically celebrate our success and each other.

We are an equal opportunity employer and are committed to creating an inclusive, accessible workplace. We welcome and encourage applications from individuals with disabilities. Accommodation and/or application assistance is available upon request at all stages of the application and employment process. To request accommodation, please contact [e-mail].