Analyst, Monitoring and Program Support

District of Columbia Public Schools; Washington (District of Columbia); On-site; USD 65,000 - 95,000; Full time

Job summary

District of Columbia Public Schools seeks an Analyst for Monitoring and Program Support within the Office of Fiscal Strategy. The role handles day-to-day fiscal transactions, procurement, and budget activities, reporting to the Specialist, Monitoring and Program Support.

You will analyze fiscal data, maintain documentation, and produce dashboards to enable informed decisions. Strong Excel and communication skills are essential for success in a fast-paced educational environment.

Qualifications

• Bachelor’s degree (or two years of relevant experience) required.
• Experience in education sector a plus.
• Experience in fiscal operations, accounting, procurement, budgeting preferred.
• Advanced Excel and data analysis skills are essential.
• Strong written and verbal communication skills are required.
• Ability to manage a high-volume fiscal workload with accuracy and accountability.

Responsibilities

• Supports day-to-day fiscal and operational activities of the MPS team, ensuring work is completed accurately and on time.
• Processes purchasing, payments, and financial transactions with proper documentation.
• Reconciles expenditures, payments, commitments, and available funding; resolves discrepancies.
• Maintains financial records, trackers, and reporting to support fiduciary responsibilities.
• Compiles data and prepares dashboards, reports, and status updates for monitoring and decision-making.
• Assists with budgets, audits, and year-end close processes.
• Collaborates with schools, vendors, and internal offices to obtain information and resolve issues.

Skills

Quantitative skills

Attention to detail

Organization

Communication skills

Customer service

Ownership

Education

Bachelor’s degree or higher

Tools

Excel

Microsoft Office

Power Platform

Quickbase

ServiceNow

Job description

TheOfficeofFiscal Strategy (OFS) is a catalyst for ensuring excellence, equity, and efficiency to ensure DCPS achieves our goals for our students. We want employees who recognize and embrace the importance of a strong partnership between schools and Central Services. When Central Services runs efficiently, and provides high-quality customer service, our school-based employees can concentrate on educating our children and leading our schools. By combining financial planning with strategic planning, thisoffice supports DCPS with activelyidentifyingresources, costs and budget and aligning them with our mission and goals.

Divisions/Teams:TheOfficeofFiscal Strategy is organized intofourdivisions

Finance: Ensures school and centralservicesfinances areallocatedandexpendedin alignment with the agency’s strategic plan, in a manner that fosters transparency, maximizes funds, promotes equity, and ensures compliance with requirements.

ContractsandAcquisitions:Provides procurement services to schools andCentral Services programs through contract and purchase order processes in alignment with District and Federal procurement laws and regulations.Manages andfacilitatesthe procurement of goods and services for all DCPS schools and central services, thatfosters transparency, maximizes buying power, promotes equity of spending with local vendors, and ensures compliance with contractual requirements.

Operational Finance(Core):Works to improve organizational effectiveness and to ensure daily fiscal operations are managed efficiently across DCPS. TheOperational FinanceTeam advocates for DCPSprogramsand schoolsby shepherding collaboration with procurement, budget, and HR teams.Operational Financeprovides oversight to ensureequitable, transparent, and compliant personnel and non-personnel spending through quality customer service.

Fiscal OperationsSystems:Supports schools and central services by leading OFS’s efforts to design efficient and effective operational finance structuresand processes. Promotes agency financial data literacyby leading finance data visualization initiatives that equipDCPS stakeholders withcomprehensive information.

TheFinance Divisionwithin theOfficeofFiscal Strategyincludesfour teams:

School Finance:Oversees the annual budget formulation process for DCPS schools, including the allocation of resources,engagingand collaborating with internal and external budget stakeholders, and publishing school budget reports and information. The team ensures that the allocation of resources is aligned to the agency's vision and strategic priorities.

Budget Strategy:Oversees annual development and implementation of agency budget, including coordination of new policies and programs as directed by DCPS leadership. Budget Strategy works to solve long-term budget challenges, improve budget processes across the agency, andservesas key relationship holder with OCFO.

Grant Administration:Oversees and manages all direct federal, intradistrict, and private grants.The team ensures that DCPS is following all relevant federal grant regulations, and that all grants areexpendedin accordance withthe approved grant application.

Monitoring and Program Support:Exists to ensure implementation, guidance, and compliance of federal government mandates that Local Education Agencies (LEAs) must provide to schools. The team works with school leaders and service providers to understand best practices foroperatinga successful federal program in public and private schools, and oversees fiduciary responsibilities as outlined in ESSA, Titles I-IV.

The Monitoring and Program Support (MPS) team administers federally funded programs and services for DCPS public schools and eligible private school students. A critical component of this work is strong fiscal stewardship: ensuring that federal resources are budgeted, obligated, purchased, invoiced, tracked, reconciled, and closed out accurately and on time, and that schools and program partners receive the goods and services supported by those funds.

As a member of the Monitoring and Program Support team, the Analyst, Monitoring and Program Support executes and tracks the day-to-day fiscal transactions and records that support MPS programs. The Analyst independently manages assigned purchasing, procurement, invoice, allocation, expenditure, contract, vendor, reconciliation, accrual, carryover, and closeout activities; maintains accurate fiscal systems and documentation; analyzes fiscal data; and follows transactions through completion. The role requires strong quantitative skills, accuracy, organization, responsiveness, and ownership of high-volume fiscal work.

The Analyst, Monitoring and Program Support will report to the Specialist, Monitoring and Program Support.

Essential Duties and Responsibilities

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned.

• Supports and executes day-to-day fiscal and operational activities of the MPS team, ensuring assigned work is completed accurately and within established timelines.
• Processes purchasing, payment, and financial transactions and maintains related documentation in accordance with applicable policies and requirements.
• Reviews, tracks, and reconciles financial activity, including expenditures, payments, commitments, and available funding, and supports resolution of discrepancies and outstanding issues.
• Maintains accurate financial records, trackers, reports, databases, and supporting documentation to support fiscal accountability and program operations.
• Collects, validates, analyzes, and organizes financial and operational data and prepares reports, dashboards, presentations, and status updates to support monitoring, planning, and decision-making.
• Supports vendor and contract administration by monitoring expenditures, maintaining documentation, and facilitating purchasing and payment activities.
• Works with schools, vendors, and internal offices to obtain information, resolve issues, and support fiscal and operational activities.
• Assists with budget development, financial monitoring, audits, year-end activities, and other fiscal management processes.
• Identifies opportunities to improve processes, reporting tools, workflows, and internal controls to increase efficiency, accuracy, and effectiveness.
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree and one year of experience OR two years of experience (no degree requirement).
• Previous exposure to or experience in the education sector a plus.
• Experience in fiscal operations, accounting or bookkeeping, procurement, purchasing, contract administration, budget execution, financial administration, or a related field strongly preferred.
• Experience conducting significant quantitative analysis and demonstrated ability to reconcile, validate, and interpret fiscal and operational data.
• Advanced proficiency with Microsoft Excel and proficiency with Microsoft Office; experience with financial systems, databases, workflow tools, Microsoft Power Platform, Quickbase, ServiceNow, or similar systems a plus.
• Knowledge of public-sector fiscal controls, federal grant fiscal administration, procurement and contracting requirements, or comparable financial-control environments preferred.
• Strong customer-service orientation and ability to work productively with vendors, procurement and finance partners, school staff, program staff, and internal partners.
• Excellent organizational skills, attention to detail, judgment, and ability to manage a high-volume fiscal workload with multiple simultaneous deadlines.
• Strong written and oral communication skills and ability to explain fiscal requirements, resolve questions, and document actions clearly.
• Proactive, responsive, and solutions-oriented, with a strong sense of ownership and accountability for completing fiscal work accurately and on time.

DCPS Values

• STUDENTS FIRST: We recognize students as whole children and put their needs first in everything we do.
• COURAGE: We have the audacity to learn from our successes and failures, to try new things, and to lead the nation as a proof point of PK-12 success.
• EQUITY: We work proactively to eliminate opportunity gaps by interrupting institutional bias and investing in effective strategies to ensure every student succeeds.
• EXCEL­ENCE: We work with integrity and hold ourselves accountable for exemplary outcomes, service, and interactions.
• TEAMWORK: We recognize that our greatest asset is our collective vision and ability to work collaboratively and authentically.
• JOY: We enjoy our collective work and will enthusiastically celebrate our success and each other.

We are an equal opportunity employer and are committed to creating an inclusive, accessible workplace. We welcome and encourage applications from individuals with disabilities. Accommodation and/or application assistance is available upon request at all stages of the application and employment process. To request accommodation, please contact [e-mail].