Coordinator, Benefits & Leave

District-of-Columbia-Public-School; Washington (District of Columbia); Vor Ort; USD 65.000 - 85.000; Vollzeit

Zusammenfassung

District of Columbia Public Schools seeks a Coordinator, Benefits & Leave to ensure essential benefits, death claims, and unemployment functions are well-executed in support of division effectiveness and DCPS mission.

Under guidance of the Director, Benefits & Leave, you will process death claims, unemployment determinations, and employee benefits changes in HRIS systems, liaise with agencies, and support reporting and policy development.

Qualifikationen

• Bachelor's degree and two to four years of related work experience.
• Master's degree preferred.
• Previous exposure to or experience in the education sector a plus.
• One to two years HR experience. Benefits experience required.
• Excellent writing skills. Writing samples required.
• Excellent interpersonal skills.
• Proficient computer skills, including Word. Advanced Excel and database skills a plus.
• Ability to work in a close group setting and maintain confidentiality.

Aufgaben

• Death Claims and Unemployment: handle claims, respond to inquiries, review records for eligibility, liaise with agencies.
• Benefits and Leave: process benefits and leaves, enrollments, changes, and cancellations; manage AFSCME SmartTrip benefits.
• Reports and coordination: prepare reports for program development and policy and coordinate with external agencies as needed.

Kenntnisse

Excel

Word

Database skills

Writing skills

Interpersonal skills

Oral communication

Confidentiality

Teamwork

Ausbildung

Bachelor's degree

Master's degree

Jobbeschreibung

TheOfficeofEmployee Services (OES) is dedicated to enhancing student success by attracting, hiring, andretainingtop talent in DC Public Schools.By providing exceptional employee services support to our DCPS team members from recruitment to retirement, we aim to empower our employees to focus on what matters most—our students. With a focus on people-centered support and operational excellence, weleveragetalent withthe goalof all students being supported by staff who feel valued. OES iscomprisedof the following teams:

Divisions/Teams

TheCompensation and Retirementteamis responsible forensuring that DCPS administers compensation policies consistently andin accordance withapplicable legislation and collective bargaining agreements.The team also provides support to departments during reorganizations, reductions in force (RIFs), and other personnelactions such as hiring, transfers,promotionsand demotions.Additionally, the teamoffers counseling, guidance, and strategic planning for employee retirement.

TheBenefits and Leaveteamisresponsible for administering employee benefits and managing leave of absence (LOA) and Family and Medical Leave Act (FMLA) processes.This team also oversees the agency's health, life, tax-sheltered annuity, flexible spending, and supplemental benefits programs.

TheHR InformationSystemsand Records Managementteam ensuressystemsdata integrity, manages the data reporting function, processes personnel actions in PeopleSoft, provides position management support for schools and Central Services, provides time and labor support, and manages the personnel filingsystemfor all DCPS employees. The team also serves as a key HR partner to external agencies like theOfficeofthe Chief TechnologyOfficer (OCTO), the DCOfficeofHuman Resources (DCHR), and theOfficeofPay and Retirement Services (OPRS).

TheEmployee Experience (EE)team provides all new employees with robust onboarding support andleadsthe development and implementation of resources, workshops, and events designed to support employee needs. The EE team also supports procedural compliance related to background clearance checks for DCPS employees and managesadditionalsupport functions including the Employee Services helpline, walk-in visitor reception, and employeeoffboarding processes.

TheStrategic Staffingteamis responsible forhiringall positions in DCPS, including temporary instructional positions. The team provides budgeting support, works with principals and supervisors to develop their staffing plans and personnel budgets, and works with employees, principals, and hiring managers on staffing changes.

TheInstructional Talent Acquisition and Retentiondivisionis responsible forthe recruitment,selection, and retention efforts for educational aides, related service providers, instructional coaches, and teachers.This work includes nationwide recruitment to ensure that DCPS has excellent educators whocanserve the diverse needs of our students.

The Coordinator, Benefits & Leave is primarily responsible for ensuring that essential benefits, death claims, and unemployment functions are well-executed to support division effectiveness, and the mission of DC Public Schools. The Coordinator also supports supplemental retirementand leave of absence functions.

Pursuant to Chapter 4 of the D.C. Personnel Regulations, the School Safety Omnibus Amendment Act (SSOAA), Title 6-B, Chapter 4 of the DC Municipal Regulations, and the Criminal Background Checks for the Protection of Children Act; in addition to the general suitability screening, individuals applying for or occupying DCPS Central Services positions are subject to the following checks and tests: Criminal background check; Sex Offender Registry check; Consumer credit check (as applicable).

The Coordinator, Benefits & Leave will report to the Director, Benefits & Leave.

Essential Duties and Responsibilities

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned.

Death Claims and Unemployment

Under guidance of the Director, Benefits and Leave, the Coordinator, Benefits & Leave performs the following Death Claims and Unemployment functions:

• Responds daily to written correspondence, emails, walk-ins, and telephone inquiries regarding death claims and unemployment issues with employees and their beneficiaries.
• Reviews employees' records in their Official Personnel Files, FileNet, and HR Information Systems, as well as all enrollment and change forms, to determine benefit eligibility and beneficiaries.
• Receives beneficiary death claims requests, reviews documentation, determines eligibility, processes adjustments in PeopleSoft, and liaises with DC and Federal government agencies, third party benefit vendors, such as, but not limited to, DC Office of Human Resources, DC Retirement Board, and U.S. Office of Personnel Management, to process death benefits.
• Works with the Director, Benefits & Leave to resolve critical death claims concerns.
• Processes personnel actions and tracks the processing of personnel transactions by other teams as related to death functions.
• Liaises as needed with other teams to ensure that death claims transactions are completed on time and according to specifications.
• Processes Requests for Information from the Department of Employment Services and tracks all communications with the Department of Employment Services.
• Reviews all Unemployment Compensation Determinations and liaises with the Office of the General Counsel to challenge the accuracy of any questionable decisions.

Benefits and Leave of Absence

Under guidance of the Director, Benefits & Leave, the Coordinator, Benefits & Leave performs the following Benefits and Leave of Absence functions:

• Responds daily to written correspondence, emails, walk-ins, and telephone inquiries regarding benefits and leave of absence issues with employees.
• Assists in evaluating employees for eligibility for benefits and leaves of absence, and in processing the same.
• Ensures that enrollments, changes, and cancellations are entered in the HR Information System, and corresponding documentation is forwarded to the relevant agencies and outside vendors.
• Processes AFSCME employee requests to participate in the SmartTrip Benefit in both Quickbase and WMATA systems.
• Liaises with WMATA to troubleshoot any AFSCME SmartTrip benefit issues.
• Researches, develops, and composes special purpose reports and other documents for use in presentations, program development, policy formulation, data processing, and other program-specific purposes.

Qualifications

• Bachelor's degree and two to four years of related work experience.
• Master's degree preferred.
• Previous exposure to or experience in the education sector a plus.
• One to two years Human Resources experience. Benefits experience required.
• Excellent writing skills. Writing samples required.
• Excellent interpersonal skills.
• Effective oral communication skills.
• Proficient computer skills, including Word. Advanced Excel and database skills a plus.
• Must be able to identify and resolve problems in a timely manner.
• Ability to work in a close group setting.
• Able to exhibit a high level of confidentiality.

DCPS Values

• STUDENTS FIRST: We recognize students as whole children and put their needs first in everything we do.
• COURAGE: We have the audacity to learn from our successes and failures, to try new things, and to lead the nation as a proof point of PK-12 success.
• EQUITY: We work proactively to eliminate opportunity gaps by interrupting institutional bias and investing in effective strategies to ensure every student succeeds.
• EXCELLENCE: We work with integrity and hold ourselves accountable for exemplary outcomes, service, and interactions.
• TEAMWORK: We recognize that our greatest asset is our collective vision and ability to work collaboratively and authentically.
• JOY: We enjoy our collective work and will enthusiastically celebrate our success and each other.

We are an equal opportunity employer and are committed to creating an inclusive, accessible workplace. We welcome and encourage applications from individuals with disabilities. Accommodation and/or application assistance is available upon request at all stages of the application and employment process. To request accommodation, please contact [e-mail].