Specialist - Recruitment Administration

Alexander Mann Solutions (HK) Limited; Cleveland (OH); On-site; USD 51,000 - 67,000; Full time

Benefits offered by this job

Volunteer day

ERGs

Competitive compensation

401(k) benefits

Paid holidays/vacation/sick time

Job summary

AMS is seeking a Recruitment Coordinator to streamline interview scheduling and recruitment administration. You will collaborate with recruiters, hiring managers, and candidates to coordinate interviews and support hiring decisions.

In a fast-paced environment, you will drive offers, onboarding activities, and recruitment data while maintaining accurate records and proactive problem-solving to improve recruitment operations.

Qualifications

• Demonstrated experience coordinating recruitment and scheduling processes.
• Strong ability to manage multiple stakeholders and maintain clear communication.
• Proficiency with Workday, Outlook, and Excel in a high-volume environment.

Responsibilities

• Coordinate interviews with recruiters, hiring managers, and candidates.
• Manage offers, onboarding activities, and recruitment data.
• Support recruitment administration and reporting to improve processes.
• Ensure accurate recruitment records and timely communication with all parties.

Skills

recruitment coordination

interview scheduling

recruitment administration

stakeholder management

communication

organization

Workday

Outlook

Excel

multi-requisition management

Tools

Workday

Outlook

Excel

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

Key Accountabilities

What you'll do:

• Apply your recruitment coordination and scheduling skills to ensure a seamless interview process.
• Use your Workday, Outlook, and Excel expertise to manage recruitment administration and hiring activities.
• Collaborate with recruiters, hiring managers, and candidates to coordinate interviews and support hiring decisions.
• Contribute to successful hiring outcomes by managing offers, onboarding activities, and recruitment data.
• Drive improvements in recruitment operations through strong organization, attention to detail, and proactive problem-solving.

Skills & Requirements

Must Have

• Demonstrated ability in recruitment coordination, interview scheduling, and recruitment administration.
• Strength in stakeholder management, communication, and organization.
• Familiarity with Workday, Outlook, and Excel.
• Ability to work effectively in a fast-paced, high-volume environment.
• Strength in problem-solving, attention to detail, and prioritization.
• Ability to manage multiple requisitions, coordinate competing schedules, and maintain accurate recruitment records.

Good to Have

• Experience supporting employment offers, onboarding activities, and candidate communications.
• Familiarity with recruitment reporting and process improvement initiatives.
• Experience partnering with hiring managers and business leaders.
• Ability to identify scheduling challenges and proactively resolve issues.

If you don’t meet every requirement but feel you have the right skills and potential, we’d love to hear from you.

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• We are committed to pay transparency and fairness. For this role, the initial expected remuneration is US: $50,500 USD – $66,500 USD and Canada: $61,200 CAD – $84,800 CAD plus applicable benefits.

This range is specific to the advertised locations and may not be applicable to other locations.

U.S. Corporate Medical/Rx, Dental, Vision, Spending Accounts, Life, Disability, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Paid Parental Leave, Performance Bonus

Canada Supplemental Medical/Dental/Vision, Life, Disability, RRSP/DPSP, Paid Holidays/Vacation/Sick Time, Paid Parental Leave, Performance Bonus

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.