Specialist - Purchasing

Gwinnett Technical College; Georgia; On-site; USD 42,000 - 56,000; Full time

Job summary

Gwinnett Technical College is seeking a Purchasing Specialist to support the business office by creating requisitions, finalizing purchase orders, and managing contracts. The role reports to the Executive Director of Accounting within the Administrative Services Division and requires experience with purchasing systems and state policies.

The position emphasizes collaboration with faculty and staff, training new users, and generating regular reports while adhering to federal and state guidelines.

Qualifications

• Associate’s degree or equivalent and three years of related work experience.
• Diploma from a postsecondary institution in a business field preferred.
• Two-year degree from a technical college preferred.

Responsibilities

• Creates purchase requisitions and finalizes purchase orders in computerized accounting system.
• Creates, manages, and renews contracts in accordance with state law and regulations.
• Communicates with faculty and staff related to purchase orders; trains staff on purchasing rules and system usage.
• Completes training with Department of Administrative Services to receive purchasing certifications.
• Produces reports for various state agencies.

Skills

Excel

10-key

Organizational skills

PeopleSoft

Education

Associate degree or equivalent

Diploma in business field

Two-year degree from technical college

Tools

PeopleSoft

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Specialist - PurchasingAgency:Gwinnett Technical CollegeJob Requisition ID:JR0000006678Shift:Day (United States of America)Compensation Details:$48,880/YRJob Description:This job is a Full time, benefited, FLSA Exempt position in the Administrative Services Division that reports to the Executive Director of Accounting.Minimum Qualifications (Job Code 31772)An Associate’s degree or equivalent *and* Three (3) years of related work experiencePreferred Qualifications:In addition to the minimum qualifications, a two-year degree from a technical college. Working knowledge of State of Georgia and Gwinnett Technical College purchasing policies and procedures. Experience using PeopleSoft accounting system. A diploma from a postsecondary institution in a business field. Accurate 10-key skills. Working knowledge of Excel. Good organizational skills and works well independently.Job Description Summary:Under general supervision, the Purchasing Specialist assists the business office staff with daily workload and special projects as identified and assigned.Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior (Performed by all incumbents)Demonstrates eagerness to learn and assume responsibility; seeks out and accepts increased responsibility; displays a \"can do\" approach to work.Shows persistence and seeks alternatives when obstacles arise; seeks alternative solutions; does things before being asked or forced to by events.Shows flexibility in response to process change and adapts to and accommodates new methods and procedures.Accepts direction and feedback from supervisor and follows through appropriately.Works when scheduled; begins and ends work as expected; calls in according to policy when arriving late for work or when absent.Observes provisions of Fair Labor Standards Act; observes policies on break and lunch periods; uses work time appropriately.Duties/Responsibilities:Percentage of Time:Creates purchase requisitions and finalizes purchase orders in computerized accounting system. (55%)Creates, manages, and renews contracts in accordance with state law and regulations. (5%)Communicates with faculty and staff related to purchase orders, as needed. This includes training new staff on purchasing rules, navigating the purchasing system, and how to find answers to various purchasing questions. (15%)Completes training with Department of Administrative Services as required to receive/maintain purchasing certifications. (5%)Completes reporting requirements in accordance with various state agencies. (5%)Prepares spreadsheets and analysis as required. (5%)Assists business office staff with daily duties as assigned. (5%)Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College. (5%)Physical Demands: Frequency(N)Never, (O)Occasionally or (C)ConstantlyRequires operation, access, or control of financial resources. (N)Requires having a P-Card. (N)Driving is a responsibility of this position. (O)This position will have direct interaction or care of children under the age of 18 or direct patient care. (N)This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications). (N)This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation. (C)This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation. (O)This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation. (O)This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation. (C)This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation. (N)Operating motor vehicles or heavy equipment with or without reasonable accommodation. (O)Noisy environments. (O)Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation. (N)Light work that includes moving objects up to 20 pounds with or without reasonable accommodation. (O)Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation. (N)Work in outdoor elements such as precipitation and wind. (N)Assessing the accuracy, neatness and thoroughness of the work assigned. (C)Applications are reviewed on a rolling basis, and Human Resources may begin scheduling interviews as applications are received. This position will remain open until a successful candidate has been selected and hired. Applicants are encouraged to apply as early as possible, as the interview process may begin before all applications are reviewed. Only candidates selected for further consideration will be contacted for an interview. Submission of an application does not guarantee an interview.As set forth in its student catalog, Gwinnett Technical College complies with the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law. The following person has been designated to manage inquiries regarding the non-discrimination policies: Lisa Richardson, Title IX, and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100/A, Room 515, Lawrenceville, GA 30043, 678-226-6691, [e-mail] .Minimum Qualifications:High school diploma or equivalent and Three (3) years of related work experienceEqual Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.