Specialist, Proposal Development

University of Rhode Island; Kingston (RI); Hybrid; USD 70,000 - 80,000; Full time

Job summary

University of Rhode Island is seeking a Specialist, Proposal Development in Kingston, RI, with a hybrid schedule after six months. The role supports the research development team by coordinating limited submissions, communicating funding opportunities, and preparing templates for common proposal sections.

The position focuses on internal funding opportunities, template development, and event coordination within the Research Office, contributing to strategic research initiatives on campus.

Qualifications

• Ability to manage limited submission opportunities.
• Experience coordinating research proposals and templates.
• Strong organizational and communication skills.

Responsibilities

• Maintain the team's file management system.
• Logistics of scheduling and supporting complex meetings.
• Maintain tracking of team metrics and annual reports.
• Manage limited submission opportunities in InfoReady.
• Develop proposal templates and project management templates.
• Maintain listserv communications and newsletters.
• Web page editing backup; assist government relations communications.

Job description

Specialist, Proposal Development

Posting Number: SF02215

Position Type: Professional Staff

Union: PSA/NEA - Professional Staff Assoc

Pay Grade Level: Grade Level: 10

Pay Grade Range: Salary Hiring Range: $70,000 - $80,000

Department: Research Office

Campus Location: Kingston

Job Description Summary:

The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.

THE POSITION WILL ALLOW FOR A HYBRID WORK SCHEDULE AFTER SIX MONTHS.

POSITION SUMMARY:

Support the research development team by managing limited submission opportunities, communicating funding opportunities, preparing templates for common proposal sections, preparing project management templates, coordinating events and similar tasks.

Duties and Responsibilities:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Overall support for the research initiatives and development team:

• Maintain the team's file management system
• Logistics of scheduling and supporting complex meetings (e.g with more than 2-3 participants from outside of the division of research)
• Maintain tracking of team metrics under new Budget Model and work with AVP on an annual report for the team's activities

Research Development Work:

• InfoReady: primary manager of limited submission and internal funding competitions in InfoReady. Maintain a calendar of limited submission opportunities, create the competitions in info ready, manage and reply to inquiries from applicants and reviewers, produce reports to assist the limited submission review decision.
• Together with the director of research development, liaise with the faculty subcommittee on research for management of internal seed funding programs.

RESRCH-L listserv:

• Weekly funding opportunities newsletter
• Research community announcements
• Maintain accuracy of the list serve recipients
• Provide periodic reports to leadership on open and click rates
• Develop and implement process for communicating strategic opportunities to researchers
• Develop templates for common sections of proposals and regularly update templates
• Develop proposal development project management templates for proposals the research development team is supporting
• Maintain organization of appropriations request materials.

OTHER DUTIES AND RESPONSIBILITIES:

Communications and event support:

• Web page editing backup person
• Assist AVP of research initiatives with developing government relations communications
• Perform other duties as assigned.

LICENSES, TOOLS, AND EQUIPMENT:

Personal computers, printers; high speed internet; word processing and spreadsheet software.

Posting Date: 09/18/2026