Research Coordinator

University of Rhode Island; Kingston (RI); On-site; USD 60,000 - 70,000; Full time

Job summary

University of Rhode Island, located in Kingston, RI, invites applications for a Research Coordinator to manage post-award administration for College of Pharmacy sponsored projects. This professional staff role coordinates budgets, salaries, personnel actions, and compliance with sponsor requirements.

The position requires collaboration with Sponsored Projects, HR, payroll, and graduate programs to ensure accurate reporting and timely actions.

Responsibilities

• Coordinate post-award administration of sponsored research projects within the College of Pharmacy.
• Review award notices and establish tracking mechanisms for project periods, reporting deadlines, budget periods, personnel commitments, and project milestones.
• Monitor sponsored project activity throughout the award lifecycle and communicate deadlines, administrative requirements, and funding concerns to principal investigators and college leadership.
• Review awarded projects to ensure salary distributions for faculty, staff, postdoctoral scholars, graduate assistants, and student employees are aligned with approved budgets and effort commitments.
• Coordinate salary distribution changes, funding reallocations, and related administrative processes for sponsored projects.
• Track graduate student appointments, stipends, tuition support, funding allocations, and project-supported assistantships; monitor funding end dates and gaps.
• Assist investigators and administrators with budget monitoring, account reconciliations, and budget revision requests; prepare supporting documentation and monitor expenditures.
• Coordinate college-level administration of subawards, including documentation, establishment, invoice tracking, deliverables, reporting, and closeout activities.
• Maintain tracking systems for sponsored research agreements, contracts, deliverables, reporting requirements, renewal dates, and milestones; coordinate actions with researchers and offices.
• Coordinate hiring and appointment processes for grant-funded personnel; prepare and process personnel documentation.
• Assist in monitoring sponsored project accounts and maintaining accurate project records using university systems.
• Prepare administrative, financial, and project status reports for investigators, leadership, and other offices.
• Serve as liaison among investigators, College administration, Sponsored Projects, HR, Payroll, Graduate School, and collaborators to support administration of sponsored projects.
• Develop and implement procedures, tracking tools, and reporting processes to improve management of sponsored research activities.
• Assist with pre-award grant administration activities including proposal development and submission.

Job description

Research Coordinator

Posting Number: SF02216

Position Type: Professional Staff

Union: PSA/NEA - Professional Staff Assoc

Pay Grade Level: Grade Level: 9

Pay Grade Range: Salary Hiring Range: $60,000 - $70,000

Department: Dean Pharmacy

Campus Location: Kingston

Job Description Summary:

Search will be open until filled. First consideration will be given to applications received by 10/03/2026. Applications received after 10/03/2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.

About URI:

The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.

POSITION SUMMARY:

Coordinate post-award administration and operational support for sponsored research projects within the College of Pharmacy. Assist faculty investigators and research administrators with award management, subaward administration, personnel actions, graduate student funding oversight, effort monitoring, budget revisions, contract tracking, and sponsor compliance activities. Serve as a liaison among principal investigators, Sponsored Projects, Human Resources, Payroll, the Graduate School, and collaborating institutions to ensure the effective and compliant administration of externally funded research projects.

Duties and Responsibilities:

KEY DUTIES AND RESPONSIBILITIES:

1. Coordinate and support the post-award administration of sponsored research projects within the College of Pharmacy.
2. Review award notices and establish tracking mechanisms for project periods, reporting deadlines, budget periods, personnel commitments, and project milestones.
3. Monitor sponsored project activity throughout the award lifecycle and communicated upcoming deadlines, administrative requirements, and funding concerns to principal investigators and college leadership.
4. Review awarded projects to ensure salary distributions for faculty, staff, postdoctoral scholars, graduate assistants, and student employees are established and maintained in accordance with approved budgets and effort commitments.
5. Coordinate salary distribution changes, funding reallocations, and related administrative processes associated with sponsored projects.
6. Track graduate student appointments, stipends, tuition support, funding allocations, and project-supported assistantships. Monitor funding end dates and identify potential funding gaps.
7. Assist principal investigators and research administrators with budget monitoring, account reconciliations, and budget revision requests. Prepare supporting documentation and monitor expenditures for compliance with approved budgets and sponsor requirements.
8. Coordinate college-level administration of subawards, including proposal documentation, establishment, modifications, invoice tracking, deliverable monitoring, reporting requirements, and closeout activities. Serve as a liaison among principal investigators, Sponsored Projects, and collaborating institutions regarding subaward administration.
9. Maintain tracking systems for sponsored research agreements, contracts, deliverables, reporting requirements, renewal dates, and project milestones. Coordinate with principal investigators and appropriate University offices to facilitate the timely completion of required actions.
10. Coordinate hiring and appointment processes for grant-funded personnel, including research staff, postdoctoral scholars, graduate assistants, and student employees. Prepare and process personnel-related documentation associated with sponsored projects.
11. Assist principal investigators and research administrators in monitoring sponsored project accounts and maintaining accurate project records using University financial and research administration systems.
12. Prepare administrative, financial, and project status reports for principal investigators, college leadership, and other University offices as required.
13. Serve as a liaison among principal investigators, College administration, Sponsored Projects, Human Resources, Payroll, the Graduate School, and collaborating institutions to support the effective administration of sponsored research projects.
14. Develop and implement administrative procedures, tracking tools, and reporting processes designed to improve the management, coordination, and oversight of sponsored research activities within the College of Pharmacy.
15. Assist with pre-award grant administration activities, including proposal development and submission, as assigned.

OTHER DUTIES AND RESPONSIBILITIES:

1. Assist in the preparation and coordination of research-related workshops, training sessions, and special events.
2. Initiate and prepare personnel action forms and other administrative documentation as required.
3. Assist in the collection, organization, and analysis of data for college research reports, strategic planning initiatives, accreditation activities, and other institutional reporting requirements.
4. Participate in professional development and training activities related to research administration, sponsored programs, financial management, and regulatory compliance.
5. Perform other duties and responsibilities as assigned.

LICENSES, TOOLS, AND EQUIPMENT:

• Personal computers, printers, telephones, and standard office equipment.
• Microsoft Office and Microsoft 365 applications, including Word, Excel, Outlook, Teams, and related applications.
• Research administration, financial management, human resources, payroll, and enterprise resource planning (ERP) systems, such as InfoEd, Workday, PeopleSoft, or similar systems.
• Database management, reporting, spreadsheet, financial analysis, and electronic document management software.

Posting Date: 09/18/2026