Specialist, Payroll Operations

DaVita Kidney Care; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Payroll Operations Specialist to ensure accurate payroll processing in a multi-state environment. This role involves auditing timekeeping records, ensuring compliance with payroll regulations, and collaborating with various teams. The ideal candidate will possess a strong understanding of payroll systems and processes, and demonstrate attention to detail and confidentiality. With a focus on professional development and a supportive work environment, this opportunity allows you to contribute significantly to the payroll operations while enjoying a comprehensive benefits package.

Benefits

Comprehensive benefits

401(k) match

Paid time off

EAP counseling sessions

Maternity/paternity leave

Professional development programs

Qualifications

• Knowledge of payroll regulations and processes is essential.
• Intermediate skills in MS Office, especially Excel, are required.

Responsibilities

• Audit and process payroll records for accuracy and compliance.
• Resolve payroll-related concerns and ensure system synchronization.

Skills

Payroll knowledge

Attention to detail

Intermediate computer skills

Confidentiality

Education

High School diploma

Tools

Workday

Kronos

MS Word

MS Excel

Job description

Posting Date

04/11/2025

3201 S 323rd St, Federal Way, Washington, 98001-5023, United States of America

GENERAL PURPOSE OF THE JOB

The Specialist I, Payroll Operations audits time and attendance, and payroll records for large groups in a multi-state, multi-company environment. This position exercises basic knowledge of payroll regulations related to Federal, State and Local laws, company policies and best practices to ensure compliance. The Specialist I, Payroll Operations works with other teams within the Payroll department and across the Village.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Audits, corrects and processes payroll and timekeeping records to ensure teammate’s time and pay is accurately calculated based on Federal and State regulations.
• Ensures that the timekeeping system and Workday are in sync by performing the necessary manual entries and documenting changes.
• Verifies Paid Time Off accruals, balances and transfers.
• Works with Payroll Support Center to resolve payroll payment related concerns from teammates utilizing Service Now.
• Prepares and processes daily on demand payments.
• Regularly reviews and resolves transactions in assigned group.
• Recalculates pay due to retroactive changes for hourly rates of pay, missing hours or amounts, due to Workday not supporting various transactions.

Assists with updating and testing process documentation and participates in system testing.

Identifies and calculates overpayments. Works with leadership to receive approval to either recoup wages or receive approval for debt forgiveness entries. Communicates to teammates and former teammates regarding overpayment and collection. Processes appropriate Workday and Kronos entries to either record collection of funds or debt forgiveness.

Other duties as assigned, including but not limited to:

• Performing recurring benefit entries.
• Processes reissues for banking rejects, removes payment elections from Workday and communicates to teammates.

EDUCATION AND EXPERIENCE

Required

• High School diploma.
• Knowledge of how a paycheck is calculated including pre/post tax deductions and how it translates to the form W-2.
• Basic working knowledge of payroll, processes, procedures and payroll systems.
• Intermediate computer skills and proficiency in MS Word and Excel.
• Deals with confidential information and/or issues using discretion and judgment.

Preferred

• Payroll processing experience in a fully integrated HCM environment.
• Working knowledge of timekeeping processes and systems.
• Multi-state payroll experience.
• Ability to identify and recommend process improvements.
• FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) accreditation or actively studying for accreditations.

TRAVEL AND TIME REQUIREMENTS

Travel: N/A

Work Schedule: Ability to flex schedule to support business need, including the ability to start between 6am and 7am regularly and work up to 5pm on payroll processing days.

Nights/Weekends: Overtime up to 5% as needed and likely during year end and holidays.

Language Skills

Fluent in the written and verbal skills necessary to successfully perform the essential functions of the position.

ADA

DaVita provides reasonable accommodations to enable otherwise qualified individuals with disabilities to perform the essential Physical and/or Mental functions of a position.

Work Environment

Level III – Moderate noise (e.g., business office with computers or printers, light traffic). No required tasks involved greater exposure to blood, body fluids or tissues than would be encountered by a visitor. The normal work routine involves no exposure to blood, body fluids or other hazardous conditions.

Visual Requirements

Vision adequate to perform the essential duties/responsibilities of the position. May be required to demonstrate the ability to differentiate colors on a test strip.

Physical Demand

Physical requirements can vary. These must be reviewed with management. However, in general, the position requires the following activities:

• Ability to lift a minimum of 5 lbs to a max of 50 lbs unassisted and able to stand, sit stoop, walk, stretch, reach, and use full range of body motions.
• Manual dexterity as required for specific equipment and ability to use computer keyboard and peripherals.

What We’ll Provide:

More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings:

• Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out.
• Support for you and your family: Family resources, EAP counseling sessions, access Headspace, backup child and elder care, maternity/paternity leave and more.
• Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita’s online training platform StarLearning.

#LI-KM4

At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and an affirmative action employer. As such, individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.

This position will be open for a minimum of three days.

Salary/ Wage Range

$22.00-$28.00 / hour

Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits

Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.