Specialist III, Business Services

Lone Star College; Cypress (TX); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Tuition waiver

Wellness programs

Paid holidays

Job summary

Lone Star College–CyFair is seeking a Specialist III, Business Services to provide clerical, analytical, and operational support under general supervision. You will assist with college monies, including purchase cards, and may oversee billing and reconciliation of iStar financial functions.

Responsibilities include monitoring workflow, ensuring accuracy, and implementing programs to boost productivity. Strong accounting knowledge and staff training are essential in this role at LSC-CyFair.

Qualifications

• Requires detailed analytical skills and a high level of accounting skills and knowledge.
• Excellent interpersonal and organizational skills.
• Ability to interact with subordinates and direct/coach work efforts.
• Ability to follow procedures and meet deadlines.

Responsibilities

• Forecasts budgets and operating funds for the department.
• May supervise part-time personnel and coordinate work assignments.
• Reconcile daily student receivable deposits and operating funds.
• Maintain spreadsheets and monitor funds transfers.
• Set up budget accounts and transfer funds as needed by leaders.
• Process purchase orders and vendor payments; manage accounts payable.

Skills

Analytical skills

Accounting skills

Interpersonal skills

Organizational skills

Communication skills

Education

High school diploma or GED

Associate degree or higher

Job description

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-CyFair

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education. LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College. Located in suburban northwest Houston in the heart of the CyFair Community, the college provides a full range of offerings including unique programs in fire science technology, logistics management and sonography. Since opening our award winning campus in 2003, the college has experienced record growth and supports an exciting learning environment that brings together state-of-the-art technology and active, collaborative learning. Location address is 9191 Barker Cypress Road, Cypress, TX 77433.

Job Description

PURPOSE AND SCOPE:

The Specialist III, Business Services supports other staff by performing task oriented duties while providing clerical, analytical, administrative, and/or operational support under general supervision. Assists with majority of Business Office operations as it pertains to college monies including purchase cards. May have full accountability for billing and reconciliation of iStar financial functions. Responsible for work carried out by others and reviews the overall quality of the departments work product. Monitors the progress and efficiency of workflow and responds to changes in client/student needs as necessary. May implement and direct programs to facilitate higher productivity and increased accuracy within departments' operations.

Essential Job Functions

• Forecasts required budgets/cash/operating funds for operation
• May supervise part time personnel assigned to operation; may direct and coordinate work assignments relative to operation within department
• May report, review, research and reconcile functions for daily student receivable deposits, operating funds, cash boxes, petty cash, and student account status
• May have full accountability for billing and reconciliation of iStar financial functions
• Maintains spreadsheets detailing the funds transferred in and out of the responsible account
• Implements and manages processes assigned to the department ensuring prompt problem identification and resolution including, NSF checks, facility usage billing, catering chargeback, direct pays, credit card applications and declining balance cards
• Receives checks sent from Accounts Payable in locked bags and reviews each check and makes note of who requested it
• Contacts vendors to obtain W-9 information, copies of invoices as necessary
• Runs reports to view all outstanding purchase orders that need to be closed out before year-end; emails each requester a list of their outstanding PO's; updates the lists and sends a minimum of 3 notices
• May audit purchase card transactions daily and resolves issues with cardholders
• Trains staff as necessary with iStar, accounts payable processes, and purchasing process
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Submits void and re-issue forms for checks that need to be voided/stopped/re-issued to System Office
• Responsible for other reasonable, related duties as assigned

Knowledge, Skills, And Abilities

• Requires detailed analytical skills and a high level of accounting skills and knowledge
• Proficiency in use of personal computer workstation with standard software applications
• Excellent interpersonal and organizational skills to interact with subordinates and direct/coach work efforts
• Excellent interpersonal relationship and communication skills
• Ability to organize functions to ensure compliance with deadlines and regulatory requirements
• Ability to transfer knowledge to subordinates and higher authorities
• Ability to determine the approach for doing the work
• Ability to work in an environment that may have unpredicted requirements or demands
• Ability to follow specific procedures that may result in interaction with co-workers, citizens, or other individuals
• Ability to work in a responsive environment where co-workers or citizens bring problems to incumbent for resolution; ability to determine the problem and create an individual solution
• Ability to prepare and or process purchase orders
• Ability to make recommendations that impact the budget

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule & Conditions

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Internal and external contacts as needed to carry out the functions of the position
• Work performed in a climate-controlled office with minimal exposure to safety hazards is the general work environment, unless otherwise stated in job announcement
• Ability to travel up to 50% of the time within the LSC System and/or out of state with some overnight stays to support recruiting events in the spring and fall semesters

Required Qualifications

• High school diploma or GED and at least 1 year of experience

Preferred Qualifications

• Associate degree or higher

Salary

Hiring salary range is $33,540 - $38,571. Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary. Your Resume Should Provide a Complete Picture Of Your Work Experience. The Resume Should Include The Following Information For Each Position Listed

• Length of time (specific months and years) of employment
• If the position was full time or part time
• If the position was paid or unpaid
• Level of degree completed including date earned.
• Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.