Specialist, Grant Services Center

Marquette University; Milwaukee (WI); On-site; USD 55,000 - 85,000; Full time

Job summary

Marquette University in Milwaukee seeks a Specialist, Grants Services Center to monitor award progress, report to Principal Investigators, and manage grant-related transactions in line with university policies. The role supports PIs, uses institutional reporting systems, and helps design tools to balance workload and output while upholding compliance and service excellence.

Candidates with a high school diploma and 3+ years of related experience, and preferably a Bachelor's degree, are

Qualifications

• High school diploma or GED is required.
• At least three years of related experience.
• Bachelor's degree is preferred.
• Familiarity with project administration and grant management.
• Project administration/management experience.

Responsibilities

• Communicate clear summaries of awards and provide necessary forms and modifications.
• Track funding, expenditures, and balances; assist with resolution of issues.
• Prepare financial projections and spending forecasts.
• Troubleshoot grant-related issues with central offices.
• Serve as the primary liaison between PIs and research administration.

Skills

Organization

Communication

Multitasking

Grant administration

Education

Bachelor's degree

High school diploma or GED

Job description

JOB REQUIREMENTS: Specialist, Grant Services Center Posting Number:

201104844 Employment Status: Full Time Job Family: Operations and

Administrative Services Position Overview Be The Difference Begins with

Great People. Are you looking for a new opportunity where you can make

the difference in the lives of students and faculty? We're always

looking for highly talented individuals to join our team people who

think big, care deeply, and believe in being the difference in their

work and community. We prioritize student success, access to education,

and service in our work to educate well-rounded servant leaders who

transform their fields, our society and the world. Our Catholic, Jesuit

approach emphasizes student engagement with the world around them and

formation of the heart and mind. We believe in our mission: The search

for truth, the discovery and sharing of knowledge, the fostering of

personal and professional excellence, the promotion of a life of faith,

and the development of leadership expressed in service to others. These

core values guide our relationships with our students, each other, and

our community. Marquette University offers a rich and competitive Total

Rewards package including medical, dental, vision, 403(b) with up to 8%

university match, generous time off package, and tuition benefits for

employees, spouses, and dependents with no payback requirement! For more

information, please view our https://www.marquette.edu/human-resources/total-rewards.php. This is

your next opportunity to join an organization that invests in their

employees' career journey by diversifying their skills, deepening their

expert knowledge, encouraging a healthy work-life balance, focusing on

personal wellbeing, providing leadership training, and sustaining a

culture of respect and inclusion. The Specialist, Grants Services Center

role is responsible for monitoring award progress, reporting status

updates to Principal Investigators (PIs), facilitate or initiate

appropriate transactions, and flagging future issues or deadlines for

the PIs. They will also field questions from PIs and provide guidance on

policies / procedures including a check against unallowable expenses.

Individuals will be skilled users of all institutional information and

reporting systems and may be responsible for designing, implementing,

and maintaining tools and procedures to standardize and load balance the

work and output. This role acts as the primary customer service resource

for principal investigators (PIs).

Duties and Responsibilities

• Communicate clear summaries of awards on a regular basis with the investigator and appropriate staff through reports, etc. Complete and submit any necessary forms (Salary Authorizations, Budget Modifications, Expense Transfers).
• Ensure accurate tracking of funding, expenditures, and balances of grant accounts. Inform and assist the grant holder with resolution of over- and under-expenditure issues. Review Labor Distribution and Limited Term Reports for accuracy. Ensure budgets are loaded for new/carryover accounts.
• Prepare financial projections and spending forecasts.
• Troubleshoot grant-related payment and accounting issues with Accounts Payable and other central offices to ensure timely and accurate processing. Remain aware of the University's policies and procedures with respect to grant expenditures.
• Serve as the primary liaison between PIs and research administration offices.

Required Knowledge, Skills and Abilities

• High school diploma or GED
• At least three years of related experience.
• Excellent organization and communication skills.
• Ability to manage multiple projects simultaneously.
• Interpret sponsor guidelines and university policies.

Preferred Knowledge, Skills and Abilities

• Bachelor's degree
• Familiarity with project administration and or grant management.
• Project administration/management experience.

Department: Research & Sponsored Prgs

Posting Date: 08/13/2026

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.