MU POST Advocate

Marquette University; Milwaukee (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Marquette University seeks a MU POST Advocate to support Principal Investigators with post-award administration of sponsored projects, including budgeting, hiring, purchasing, subawards, and closeout. The role partners with PIs in the post-award space, offering guidance on sponsor guidelines, university policies and federal regulations.

The position focuses on identifying systemic barriers, documenting processes, and driving long-term improvements in research administration.

Qualifications

• Bachelor's degree; minimum of one year of related experience.
• Excellent organization and communication skills.
• Must be able to manage multiple projects simultaneously.
• Must be familiar with project administration and/or grant management.
• Must be willing to learn financial accounting and budgeting related to grants.

Responsibilities

• Provide post-award support and guidance to assigned Principal Investigators (PIs), guiding budgeting (including financial reconciliation and modification), hiring, purchasing, subawards, and award closeout processes, in the context of sponsor guidelines, university policies and federal regulations.
• Support MU POST projects, including developing process documentation, and implementing improvements to research administration systems and workflows.
• Assist in creating, refining, and delivering training resources and standardized tools that promote consistency and efficiency in post-award administration across the campus community.
• Assist PIs by maintaining and monitoring awards through the creation and updating of detailed spreadsheets to track award requirements, deadlines, complexities, and necessary actions.
• Identify and address barriers, compliance issues and upcoming due dates, and facilitate timely resolution.

Skills

Bachelor's degree

Organization

Communication

Project management

Grant management

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Be The Difference Begins with Great People. Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We're always looking for highly talented individuals to join our team people who think big, care deeply, and believe in being the difference in their work and community. We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind. We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our https://www.marquette.edu/human-resources/total-rewards.php. This is your next opportunity to join an organization that invests in their employees' career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

The MU POST Advocate supports Principal Investigators (PIs) with post-award administration of sponsored projects while contributing to the broader objectives of the MU POST initiative. Works closely with PIs in the post award space, offering guidance on budgeting, reporting, hiring, purchasing, subawards and project closeout. In addition to direct support, the role focuses on identifying systemic barriers, documenting processes, and driving long-term improvements in research administration. Will also lead or contribute to assigned projects, assist in the development and finalization of campus-wide training materials, facilitate training, and support the creation of best practice documents to strengthen post-award services across the institution.

Duties and Responsibilities

1. Provide post-award support and guidance to assigned Principal Investigators (PIs), guiding them through budgeting (including financial reconciliation and modification), hiring, purchasing, subawards, and award closeout processes, in the context of sponsor guidelines, university policies and federal regulations.
2. Support MU POST projects, including developing process documentation, and implementing improvements to research administration systems and workflows.
3. Assist in creating, refining, and delivering training resources and standardized tools that promote consistency and efficiency in post-award administration across the campus community.
4. Assist PIs by maintaining and monitoring awards through the creation and updating of detailed spreadsheets to track award requirements, deadlines, complexities, and necessary actions.
5. Identify and address barriers, compliance issues and upcoming due dates, and facilitate timely resolution.

Required Knowledge, Skills and Abilities

• Bachelor's degree A minimum of one year Of Related Experience.
• Excellent Organization And Communication Skills.
• Must be able to manage multiple projects simultaneously.
• Must be familiar with project administration and or grant management.
• Must be willing to learn financial accounting and budgeting related to grants.

Preferred Knowledge, Skills And Abilities

• Project administration/management experience.
• Working knowledge of Microsoft Office suite or comparable applications.

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.