Grants and Research Program Specialist

University of Wisconsin-Green Bay; Green Bay (WI); Hybrid; USD 52,000 - 63,000; Full time

Job summary

University of Wisconsin-Green Bay is seeking a Grants and Research Program Specialist to manage pre-award activities, oversee grant budgets, and ensure compliance with federal and university policies. The role collaborates with principal investigators and campus partners to advance sponsored program proposals and award management.

The position is exempt, with responsibilities spanning proposal development, budget oversight, and coordination across departments, while aligning with UW System

Qualifications

• Experience in proposal writing and related technical writing.

Responsibilities

• Assist with proposal and budget development and management.
• Advise on pre-award issues and review/ negotiate grants and contracts.
• Ensure compliance with laws, regulations, policies, and terms.
• Support Continuing Education and Workforce Training proposal activities.
• Coordinate with university offices to ensure policy compliance.

Skills

Problem solving

Writing/editing

Excel/Office

Proposal writing

Budgeting

Funding searches

Presentation skills

Contracting knowledge

Education settings experience

Education

Bachelor’s degree

Tools

Microsoft Excel

Job description

Current Employees and Students: If you are currently employed or enrolled as a student at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title

Grants and Research Program Specialist

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Pre-Award Sponsored Programs, Grants & Contracts Specialist (Inst)

Job Duties

The Program Specialist works directly with principal investigators to carry out administrative functions related to sponsored grants, agreements and/or award management. They will advise on pre-award issues, as well as review, approve, and negotiate grants, contracts, and agreements on behalf of the institution, and are responsible for reviewing work submitted from campus partners prior to submission to sponsor for consideration. The position ensures proposal and award compliance with laws, regulations, policies, and terms and conditions, including 2 CFR

200, Uniform Guidance. Under the direction of the Director of Grants and Research, the Grants and Research Program Specialist works in the Office of Grants & Research (OGR) and will assist with all office activities and functions.

Key Job Responsibilities

• Work with the Office of Grants and Research team members in all aspects of proposal and budget development and management, including:
  • Assisting in facilitating team formation, conceptualization, writing and review of individual and collaborative grant proposals aimed at addressing institutional strategic initiatives
  • Working with faculty, staff, and administrators to improve grant seeking and writing skills including developing and conducting proposal development trainings, workshops, and web based support materials to improve grant seeking and writing skills
  • Researching, identifying, and disseminating information on funding sources (e.g., internal system, federal, state, and private) related to project/research ideas/interests (to individuals, groups, or entire campus as appropriate)
  • Assisting with all aspects of budget development and budget management, including some oversight and consultation with both sponsored and non-sponsored budgets.
• Assist UW-Green Bay’s Continuing Education and Workforce Training unit in all aspects of proposal and budget development and management, including:
  • Coordinating all aspects of proposal submissions, including assistance with research, data collection methods, writing, editing, budget development, goals, objectives, outcomes, and/or other supporting materials
  • Developing budget models as well as drafts of grant budgets and budget justifications
  • Reviewing, interpreting, negotiating, and processing complex extramural award and subaward documents, proposals, and agreements according to established policies and procedures to adhere to timelines and meet unit objectives
  • Coordinating with appropriate university offices and staff to promote federal, state, Universities of Wisconsin and institutional policy compliance, including initial review of all contracts and agreements and facilitating campus response with appropriate offices
  • Assisting with post-award grant spending and review.

Department

Office of Grants and Research

Compensation

Minimum compensation of $57,394.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Required Qualifications

• Individual and team-based problem-solving and decision-making skills
• Experience in proposal writing or relatable professional/technical writing, and editing/proofreading
• Comfortable working with numbers and using Microsoft Excel (formulas and spreadsheets) and Office Suite to assist with grant budgeting and financial tracking

Preferred Qualifications

• Bachelor’s degree
• Experience in grant writing, administration, and/or budget development
• Familiarity with funding search resources and experience in conducting funding searches
• Presentation skills (one-on-one, small groups, and/or large groups)
• Experience with private and corporate foundations
• Knowledge and understanding of contracting and/or federal research compliance regulations
• Experience in educational settings (preferably postsecondary)

Conditions Of Appointment

This position may have the option to work on-campus, a hybrid schedule, or fully remote subject to approved telecommuting request.

The home campus of this position is Green Bay and the successful candidate may occasionally be required to travel to or work at the Marinette, Sheboygan or Manitowoc Campus, based on operational needs.

Position is a full-time Academic Staff appointment. A pre-employment education check which includes, but is not limited to, the verification of academic credentials will be conducted on the finalist(s). A criminal conviction investigation will be conducted on the finalist(s) and if there is prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Benefit Details

The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees. For benefits eligible positions, this includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately, and employees are fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, eligible employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

• UW System Employee Benefits Brochure
• Total Compensation Estimator

Employee Misconduct

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of employee misconduct, sexual violence or sexual harassment. When obtaining employment reference checks, these same misconduct, sexual violence or sexual harassment questions must also be asked.

Confidentiality Statement

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

Annual Security Report

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see ourCampus and Communitysection. For Campus Safety information see ourUniversity Police websiteand ourAnnual Security Report(for a paper copy please contact the Office of Human Resources at [phone]). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.