Specialist - Administration

Nippon Express USA; Des Plaines (IL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k with company match

Vacation and sick time

Job summary

Nippon Express USA provides logistics and related services through its extensive network in the United States. The role focuses on facility security support, access control, and front desk assistance to ensure smooth operations across multiple sites.

The candidate should have strong computer skills and a high school diploma or equivalent, with good communication abilities to interact with staff, vendors, and visitors.

Qualifications

• High school diploma or equivalent or relevant work experience.
• Strong computer skills with MS Word, Excel and Outlook.
• Good verbal and written communication abilities.

Responsibilities

• Provide support for facility security, including coordinating with vendors for maintenance and access for preventive work.
• Create access cards for employees using required systems and ensuring security standards.
• Support front desk operations, including mail sorting and guest/visitor management.
• Provide on-site facility management support for maintenance and janitorial requests and coordinate with vendors.
• Use the Work Order system to document all facility maintenance requests.

Skills

Microsoft Word

Excel

Outlook

Education

High school diploma or equivalent

Job description

Overview

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world.

Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock. NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees. NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world.

Responsibilities

• Provide support for facility security including the following:
• Work with vendors to schedule maintenance and provide on-site access for preventive maintenance, small projects, and service calls to troubleshoot the access system, CCTV, and burglar alarm.
• Create access cards for employees using the required systems and upholding our security requirements.
• Support front desk operations, including mail sorting, mail machine support, and guest/visitor management as required.
• Provide on-site facility management support for maintenance/janitorial requests to help ensure prompt resolution and communicate with the appropriate vendors.
• Use the Work Order system to properly document all facility maintenance requests.
• Provide access for facility vendors.
• Provide supply ordering support for general supplies and manage printer supply inventory.

Salary: $50,000-$60,000

This salary range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience, and training, operational and business needs, and other considerations permitted by law. At NEU, it is not typical for an individual to be hired at or near the top of the range for the role.

Qualifications

• Great computer skills (Microsoft Word, Excel & Outlook)
• Good verbal and written communication skills.
• High school diploma or equivalency certificate, or significant, relevant, or appropriate work experience.

Organization Relationships:

This position will interact with branch colleagues, leadership staff, and office /warehouse personnel. Must be able to work with customers, vendors, and outside organizations.

Work Environment:

(With or without accommodations) This position is predominantly sedentary office work which involves sitting, typing, filing, and conversing on the phone.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.

Nippon Express offers a generous Employee Benefits Package including:

• Medical, Dental, and Vision beginning the 1st of the month after 30 days.
• 401k with a company match
• Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
• Generous Vacation and Sick time.

Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.