Special Projects Coordinator

The National Alliance for Public Charter Schools; Washington (District of Columbia); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

403(b) retirement plan with match

Paid parental leave (12 weeks)

25 PTO days annually

Internet & cell phone reimbursement; $

Job summary

The National Alliance for Public Charter Schools is seeking an organized executive assistant to support the Chief of External Engagement and the broader External Engagement team. You will manage calendars, track deadlines, and prepare materials for key meetings while handling sensitive correspondence.

With 2–4 years of administrative experience and familiarity with CRM or databases, you’ll exercise discretion, communicate clearly in writing, and help drive cross-team projects.

Qualifications

• 2–4 years of experience in an administrative, coordinator, or executive support role.
• Experience with CRM or database tools.

Responsibilities

• Maintain a shared calendar and tracker across the team’s workstreams, flag deadlines and dependencies.
• Prepare materials and track follow-up for recurring team meetings.
• Draft and proofread correspondence and prepare materials ahead of key meetings.
• Support discrete projects such as research, briefing memos, and process documentation.

Skills

Executive support

CRM experience

Database tools

Strong written communication

Attention to detail

Time management

Tools

CRM tools

Database systems

Job description

You are the connective tissue of the External Engagement team and direct support to its Chief. Reporting to the Chief of External Engagement, you keep deadlines, calendars, and details on track across a fast-moving team, while handling correspondence and meeting preparation for the Chief directly.

You work closely with every member of the External Engagement leadership team, tracking commitments and deadlines across their workstreams, and with the Chief directly on day-to-day executive support.

Operating with real access to sensitive legal and political information, this role requires sound judgment, discretion, and a genuine enjoyment of the kind of detailed, high-variety work that keeps a growing team running smoothly.

WHAT YOU'LL DO

Support Team Operations

• Maintain a shared calendar and tracker across the team's workstreams, flagging deadlines and dependencies
• Maintain the team's partner and coalition databases so contact and engagement records stay current and usable
• Prepare materials and track follow-up for recurring team meetings

Provide Executive Support to the Chief

• Draft and proofread correspondence and prepare materials ahead of key meetings

Take on Special Projects

• Support discrete projects as assigned, such as research, briefing memos, and process documentation

WHO YOU ARE

Experience

• You bring 2–4 years of experience in an administrative, coordinator, or executive support role
• You have experience with CRM or database tools

Skills & Approach

• You are highly organized and comfortable holding many small details at once
• You exercise sound judgment and discretion with sensitive and confidential information
• You are a clear, professional written communicator
• You are proactive about flagging deadlines and following up, rather than waiting to be asked

This position requires occasional travel to support team events.

WHAT WE OFFER

The National Alliance for Public Charter Schools offers a sector-leading salary and benefits package. We cover 100% of an employee's medical, dental, and vision premiums, and 50% for spouses and dependents, including an HRA to cover 100% of in-network medical deductibles. We also offer:

• 403(b) retirement account with up to a 6% match after 90 days of employment
• Automatic life insurance coverage, short- and long-term disability coverage, and FSA
• 12 weeks of fully paid parental leave
• 25 PTO days annually, plus every federal holiday and a week off at year-end
• Monthly reimbursement for internet and cellular service, plus a $500 home office setup stipend in your first 90 days

The anticipated starting salary range for this role is $50,000–$60,000 , commensurate with experience and qualifications.

WHO WE ARE

The National Alliance for Public Charter Schools believes that all families deserve high-quality public school options. Charter schools are independent public schools providing families with a new set of public school options. Each of these schools is developed to be a partnership between parents, teachers, and students.

When given the option, parents are choosing to enroll their children in charter schools. In fact, the demand for charter schools is far outpacing the supply in most communities. What began as a small movement in a few states has grown to become a major force in education reform across the country. Through advocacy, research, and strategic communications, the National Alliance works to grow the number of high-quality charter schools available to all families, especially those who do not have access to high-quality public schools.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in The National Alliance for Public Charter Schools’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA.

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.